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Food Distribution Software: Get to Know Your Options

Looking for software for your food distribution business? As you’ve seen then, there’s a lot to consider. There’s no shortage of packages claiming to offer efficient, cost-saving software. And, it’s true, a robust and industry-appropriate ERP system really is a cornerstone of running a successful distribution business in today’s competitive landscape. But, selecting the right program can be complex. This article will provide an overview of your food distribution software options and input on how to make the right choice for one of your most important financial management decisions.

Overwhelmed? We’ll help you find your ideal software solution, absolutely free!

Find out why thousands of businesses trust Find Accounting Software to help narrow down thousands of options to a managable list of top recommendations. There’s no pressure, no obligation, and no cost. Sound good? Let’s get started!

The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter

Matching the food distribution business challenge to the right software

The food distribution industry is unique. It’s not like distributing any old widget. Yes, you have the same challenges of maintaining the stock your clients want, lowering supply and transportation costs, and running an efficient business. But, food distribution is also a highly regulated industry. Especially for distributors of perishable goods, USDA regulations add a significant layer of complexity to contend with. Ultimately, though, whether you are a beverage, produce, meats, or non-perishables wholesaler, the unique needs of food distribution effectively raise the ante on the data management challenge.

In order to stay competitive in a crowded market, food distributors generally require a comprehensive ERP program to help lessen the costs associated with food distribution’s operational and accounting challenges. Alternatively, some companies will leverage a capable accounting package, augmented with industry-specific modules. Whichever route you select, a well-integrated system supplying accurate real-time info is key. Whether you are making sure you have the stock on-hand which you are promising to a customer or adding a new product line from a supplier, access to accurate up-to-date information is a must.

There are a handful of key components included in a software system for food distributors:

  • Core financials (AP, AR, GL),
  • Inventory control,
  • Order entry,
  • CRM,
  • Payroll,
  • Supply chain management, and
  • Reporting.

Additionally, more advanced systems will include functionality for:

  • EDI communication,
  • Delivery routing,
  • Fleet management,
  • Warehouse management,
  • E-Commerce,
  • And more.

Managing the supply chain

Getting your product from the supplier, processed and then to the customer can be complex. To help simplify this complexity, distributors are utilizing supply chain management (SCM) software.

Supply chain management has a number of very important benefits:

  • Eliminate delays that lead to decreased customer satisfaction
  • Identify the vendors providing the most attractive rates
  • Maintain just-in-time inventory and save on warehousing costs
  • Avoid Shortages and back-orders that lead to lost business
  • Optimize warehousing requiring less space or fewer facilities
  • Provide real-time updates to customers on order provisioning status
  • Utilize historical data to feed future projections and forecasting
  • Decrease turnaround time

Most food distributors have a quick turnaround time from the time an order is received to the time it is shipped to the customer. Anticipating demand is especially important when mistakes in demand prediction can nullify the value you can recoup from perishable products. A solid SCM program will help you identify what came in first, how long it has been on the shelf and when it needs to be sold by.

Supply chain software systems feature a number of modules including purchasing, vendor management, demand planning, sales forecasting, receiving, warehouse management and shipping & delivery optimization to help provide a comprehensive management system for the challenge of getting your goods from the supplier to the customer at the lowest cost.

Financial management in the food distribution enterprise

In the food distribution arena, product changes hands quickly. You may order product on Monday, receive it on Tuesday, and ship to your customer Tuesday afternoon.

An integrated solution between your supply chain modules and your accounting modules will help you easily coordinate these transactions. Efficiently and accurately tracking revenues and expenses, assets and liabilities allows for a clear, real-time financial picture.

Modules incorporated into a distribution-oriented financial management system include general ledger, accounts payable, accounts receivable, reporting and budgeting.

Maintain and strengthen relationships with customers and manage new account opportunities

Rarely is strong customer relationship management (CRM) software more important than in the distribution industry. In any kind of distribution environment the majority of your sales are composed by a core customer group. CRM functionality provides you with a tool to position yourself as the company to meet your customers’ needs.

CRM software also can help you acquire new customers. Features which allow you to database and market to prospects based on company size, years in business, key contacts at the company, and product-focus allow you to more effectively target your value proposition to your prospects’ needs.

Turning a new customer into a loyal customer is a much easier process with the right software. Tracking order histories and flowing the information to the sales department can help promote major gains in customer retention.

Managing inventory for regulatory compliance

When buying and selling product, your company reputation is on the line. The stakes are higher when spoilage and recalls loom as potential threats. In fact, very often your inventory traceability requirements will be informed not only by the dictates of running a profitable business, but also by regulatory mandates.

Segmenting your product inventory lots with lot number tracking is a basic, but very important safeguard. The ability to isolate down to batches or lots is a great start for ensuring you can identify effected product, if necessary, but it is just the start. For instance, depending on your product set, you may have a much larger inventory management challenge. Any distributor needs to associate quantity, supplier, product descriptions, and cost with a given inventory item. You may need additional flexibility to add custom inventory fields. Perhaps, you need to not only track the farm at which a food product originated, but also the chemicals used in the grow, when it was harvested, and where it was shipped. Depending on your particular food line, you may have very different custom inventory tracking requirements.

A requirement for traceability is not the only challenge requiring strong inventory control in the food distribution arena. Volume discounts, customer specific pricing levels, and promotional pricing campaigns are very common needs. Carefully inspecting capabilities for supporting multiple price-lists and flexible price calculation is therefore an important part of the inventory control/order entry evaluation. Determining the level of automation required in achieving your inventory counts is another important decision. An RFID system will require the least manual labor, as items are scanned automatically within proximity of a reader. A bar-coding system is less expensive than RFID upfront, but requires an investment ongoing in labor costs to continually scan items into stock. If you are wholesaling a smaller amount of high value items, rather than dealing with large quantities, tracking manually with part numbers may even be an option.

Software installation

Finding the right program is an important step, but it must also be deployed properly to ensure you receive the value in which you’ve invested. There are several ways food distribution software can be deployed. First, it is important to understand your needs. Do you need just specific modules or are you looking for an all inclusive ERP system? If you just need specific modules, such as inventory tracking, does that module need to integrate directly with your other systems or remain completely stand alone? You may have a sufficient financial management system and just need to add on inventory and CRM functionality.

Also consider your customization needs. If you are looking to integrate with your current systems, there may be a fair amount of custom integration that needs to be done to create the link between your current systems and the new modules.

Finally, is it better to buy the software outright or rent it with a software as a service (SaaS) approach? If you are buying it outright, consider whether you want it installed on your own servers at your location or if you prefer to have it hosted off site and have a third party vendor manage the server systems. These decisions can make a difference in the speed of transactions and accessibility by your users.

Connecting with qualified providers of relevant software is a key step in your software review process. It will help you work more confidently through the many different aspects of making the right financial decision for your business with regards to your software purchase. If you’re ready to uncover your top food distribution software options, we’re ready to help with our free software search service.

Popular Food Distribution Software Products

Looking for software for your Food Distribution business? Over the years, we’ve helped match thousands of businesses just like yours with great software. Below you can check out a list of the options most commonly considered by others in your industry. Browse for fits or let us help you find the best choices for your needs.

Which software is right for you? Get quick and accurate recommendations.

What if you could simply tell someone about your software needs and they’d find your best choices? Look no further. We’ll listen to your needs and find your top software matches. That’s it. There’s no pressure, no cost.

The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter
  • Epicor Prophet 21 by Epicor Software

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  • MasterTools ‑ Distribution by Online Computing

    With MasterTools, all elements of your business process flow through a relational database that enables you to access, monitor and control every aspect of your business in real-time. Managers can see the entire process, quickly and easily track...

  • ProTrac ‑ Distribution Software by Professional Data Systems

    ProTrac is an ERP - Enterprise Resource Planning Software package that is designed for distributors who have to compete daily with larger wholesale operations. Our ProTrac customer needs all of the modern and up to date business features, but do...

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    Your System. Your Way. Web-Based Solentris users do not need to install the software on expensive application servers, hire technicians to keep complicated networks running, or worry about backups, security, or upgrades. Solentris...

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    Infor ERP SX.enterprise is a robust distribution management solution specifically designed to help distributors of all types run an efficient, end-to-end operation. Advanced in both design and function, Infor ERP SX.enterprise automates core...

  • Blue Link ERP by Blue Link Associates Limited

    Blue Link ERP is Blue Link’s flagship product — an integrated inventory and accounting ERP software package built primarily for small and medium distributors and wholesalers. Blue Link ERP software is available as a cloud-based (hosted) or...

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  • MACH Software by MACH Software

    MACH Software is an ERP solution that manages all of your key business operations through a cloud-based or on-premise solution. The MACH suite of products include Accounting, Purchasing, Order Processing, Customer Management, Inventory Management,...

  • ALCIE Distribution Suite by ALCIE Integrated Solutions

    ALCIE Distribution is a modular, integrated system comprising Inventory Management, Order Entry, Purchase Order Management, Bill of Materials and Bulk Distribution. ALCIE Distribution supports Gordon Graham's distribution philosophies....

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  • Five M by Five M Software

    FIVE-M software has served the needs of over 160 wholesale distributors. Our fully integrated modules include: * Quote processing * Commissions * Contract Pricing * Lot Management * Multi-Level BOM * Rentals * Counter Sales * EDI, Auto...

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    InOrder is a real time, tightly integrated Enterprise Management (ERP) System. Ideal for companies with 5 or more users, InOrder is an end-to-end enterprise management system that delivers functions you’ll only find in systems that cost thousands...

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  • Epicor Eclipse by Epicor Software

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  • EDI Link by EDI Consulting Group

    EDI Link provides a link between your EDI data and your accounting system. This system will automatically generate both sales orders from the received purchase orders. At which point EDI Link converts your invoice into an electronic document for...

  • RedTail Transaction Manager by RedTail Solutions

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  • Accounting/ERP Solutions by AFS Technologies

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  • ECi DDMS by ECi Software Solutions

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  • ConnectedBusiness ERP by ConnectedBusiness Systems

    A true Omnichannel ERP & POS solution designed by ConnectedBusiness. Connected Business is a fully integrated omni-channel business solution designed to increase the operational efficiency and profitability of Distribution, eCommerce, Retail and...

  • Clear Spider by Clear Spider

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    The Appgen Custom Suite is a collection of collaborative commerce modules from which you select to form a 'Total Business Management' computing environment for your own small to mid-sized business. These modules were designed specifically for...

  • TrueCommerce EDI by HighJump Software, True Commerce EDI Solutions

    TrueCommerce EDI platform is uniquely designed to make it simple and easy to implement EDI, and even easier to afford. That's why only TrueCommerce can provide all of the following benefits: * Single-source, end-to-end solution - Everything...

  • Decision Builder Solution ‑ ERP/Manufacturing/Distribution by Decision Software

    The Decision Builder ERP Software is an enterprise resource planning (ERP) system that serves companies in the Manufacturing, Distribution, and Service industries. The Decision Builder is a fully integrated system including CRM – Distribution...

  • Rootstock Manufacturing and Supply Chain Apps by Rootstock Software

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  • Vogue Professional by Dimensional Business Solutions

    Vogue Professional is a software solution for independent retailers and wholesalers, specifically those selling soft goods. It includes point of sale, inventory management, warehouse, distribution center, customer account management, order...

  • PanatrackerGP Inventory by Panatrack

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  • NetSuite CRM+ by NetSuite

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  • Assist 2K by Rennie, Lindsey and Associates

    Wholesale distribution package includes the applications listed below * Accounts Payable * Accounts Receivable * Customer Service * Foreign Currency * General Ledger * Inventory Control * Purchase Order Processing * Sales...

  • Financials, Distribution, Manufacturing and Planning ‑ R4 Enterprise by Royal 4 Systems

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  • Visual Ledger by Aboard Software

    Visual Ledger is a robust, very scalable and perfectly priced ERP software package that addresses the present and future needs of your growing business. The system incorporates as standard features many unique features that are either not...

  • Small Business Consolidator by Aboard Software

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  • Warehouse Management ‑ WISE by Royal 4 Systems

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  • Aplicor 3C® by Aplicor

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  • Fishbowl Inventory by Fishbowl Inventory

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  • Sage ERP X3 by Sage

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  • bcFood by Beck Consulting

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  • WIMS 4 CRM by 2B Solutions

    WIMS 4 CRM is a mobile and web based warehouse inventory management solution. Track and manage inventory, orders, customers and more! The solution consists of CRM customizations/add-ons as well as a custom mobile application that integrates with...

  • xTuple ERP for Windows, Linux, Mac and mobile by xTuple

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Your Food Distribution Software Recommendations

Ready to find out which software solutions are best suited for your business? Great! Understanding that you are searching for your Food Distribution business gives us a good start. We’ve helped many companies find everything from single modules to full financial management systems. With a bit more information about your unique needs, we’ll narrow down to the choices meeting your specific functional requirements.

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