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EDI Software: Managing Document Interchange for Maximum Efficiency

EDI. It’s all about standardization, right? That’s true, it is. EDI is a mature technology that’s delivered major efficiencies to tens of thousands of enterprises through standardization of business document exchange. But, while the core advantages of EDI relate to standardization, there is an amazing variety of offerings in terms of EDI software and services. Whether you are new to EDI or a long-term user, this article will help you better understand your choices, so you can select the EDI system best-suited to deliver a strategic advantage to your business.

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Find out why thousands of businesses trust Find Accounting Software to help narrow down thousands of options to a managable list of top recommendations. There’s no pressure, no obligation, and no cost. Sound good? Let’s get started!

The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter

Unlocking growth potential with EDI

Change can be difficult. As your business expands, so too does the need to communicate efficiently with trading partners. For a small business, mailing, faxing, or even emailing paper-based documents is the standard. As transaction volumes increase though, these manual processes become an obstacle to efficiency and growth. Manually passing orders and other documents to trading partners is time-intensive. It’s also error prone. Another drawback is the introduction of delivery delays and slower payment. These limitations can even apply to businesses already using EDI, without proper optimization. A well planned and implemented EDI (electronic data interchange) system offers a solution.

Efficient operations and other EDI benefits

An EDI-based approach to business communication will reduce operating costs and improve revenue potential. Because EDI uses standardized message formats, it requires less processing time. It also promotes accuracy, limiting costly errors. On a per order/transaction basis, EDI is simply a less expensive, much more lightweight approach. There is a tangible, calculable cost to every order or business document you process. EDI cuts these costs to a fraction of what they are with more manual processes.

Businesses using EDI solutions report a number of business gains beyond more timely and cost effective order processing. Electronic data exchange is nearly instantaneous. Cutting the slack out of the standard order flow means customers receive deliveries sooner. Quicker delivery yields improved customer satisfaction and retention. EDI also offers cash-flow advantages stemming from quicker payment. EDI processing of orders increases the number of data points in the supply chain and their visibility. With transparency and better supply chain management, your company can reduce inventory on hand. Reduced inventory can be a major source of cost savings. Carrying less inventory allows your business to improve the use of warehouse space and avoid stock shortages.

Opening the marketplace with EDI

More and more, EDI means access. Many suppliers, and some very lucrative customers, demand their trading partners utilize EDI. For instance, if you want to do business with Walmart, you’ll need to communicate with EDI. Because EDI is such an effective way to cut costs, suppliers who require EDI communication are often the ones offering the most favorable pricing. Beyond simply helping you lower operating costs, EDI can help you tap new markets and form beneficial business partnerships.

Getting to the bottom of EDI

EDI is built-on a simple concept. By standardizing document message formats, it’s easier and quicker to process documents than it would be if each document was in a unique format. The fact that it is an “electronic” standard introduces the expediency of communicating digitally.

The most common documents standardized by EDI include invoices and purchase orders. But, there is a huge variety of documents standardized by EDI. Advanced shipping notices, bills of materials, payment confirmations are but a few examples.

EDI also specifies standards for communication protocols. EDI incorporates AS1, AS2, and AS3 protocols, allowing EDI documents to be reliably transmitted using SMTP (mail), HTTP (web), and FTP (file transfer) standards.

Choosing EDI services and software

Understanding EDI document flow is key to considering the different service and software offerings available to you on the market:

  1. A business document is created in your accounting or ERP system.
  2. The business document is translated from its native, accounting system format into an EDI document file.
  3. The new EDI document is sent to the EDI VAN (value-added network) provider.
  4. The EDI VAN provider electronically delivers the document to the intended recipient’s EDI mailbox
  5. The document recipient translates the EDI document back into a readable business document and processes it.

Given the number of steps in the EDI document flow, it’s not surprising that there are providers who focus on each step. There are also end-to-end solutions providers. In fact, some ERP systems include EDI as an integrated module that is part of the underlying system.

The first step of the EDI document flow is converting a business document into an EDI file. Many software solutions on the market provide EDI translation. An important consideration when reviewing EDI translation software is compatibility with your accounting/ERP software. Interoperability is the key concern when evaluating EDI translation offerings.

EDI VAN providers handle the delivery of the EDI document. The VAN provider will map the document to the recipient’s standards, provide testing services, and ensure proper file delivery.

One of the most important considerations when purchasing an EDI solution is the breadth of the service. Whether you are looking for translation software, a VAN provider to partner with, or a full ERP solution which incorporates EDI capabilities, there are a large number of options available to your company to consider. If you are looking to uncover the ones that are appropriate for your business, consider utilizing our free software search service.

Popular EDI Software Products

Looking for great EDI software options? Below you can check out a list of the products most commonly considered by others searching for EDI software. The list on this page is based on many years of real software matches. But everyone’s needs are different. Browse for fits with your specific requirements or let us help you identify your top options.

Which software is right for you? Get quick and accurate recommendations.

What if you could simply tell someone about your software needs and they’d find your best choices? Look no further. We’ll listen to your needs and find your top software matches. That’s it. There’s no pressure, no cost.

The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter
  • Accellos One Warehouse by Accellos

    Accellos One Warehouse delivers a powerful, scalable and flexible real-time Warehousing Management System (WMS) for distributors. Accellos One Warehouse has the power to help you: Increase supply chain visibility - Accellos integrates...

  • Base2 EDI by DiCentral

    DiCentral's Base2 provides fast, efficient communication for your shipping, purchasing, and planning needs. It is the culmination of years of EDI experience. Our software is highly reliable and was one of the first EDI packages to be approved by...

  • SYSPRO 7 by SYSPRO

    SYSPRO - Software You Can Count On Every day thousands of people on six continents rely on SYSPRO for information, functionality and technology. Formed in 1978, SYSPRO has stood the test of time as a company and as a business solution for...

  • eBRIDGE for EDI by e Bridge Software

    The eBridge EDI Integration Solution automatically moves and integrates critical business data between an organization's EDI system and its back-end accounting application, eliminating manual and duplicate data entry and allowing for the accurate...

  • vSync EDI by vSync

    vSync EDI provides the ability to send and receive a variety of EDI documents within Dynamics GP, resulting in trading partner compliance and dramatic increases in accuracy and speed of the order-to-cash process. This software was developed...

  • Dynamics NAV by Microsoft

    Microsoft Dynamics NAV delivers industry-specific functionality along with multi-language and multi-site capabilities. Its integrated development environment enables customizations with minimal disruption to business processes. Designed to work like...

  • Infor SyteLine by Infor

    Infor SyteLine is the solution of choice for over 5,000 manufacturers around the world. From repetitive to engineer-to-order, Infor SyteLine enables the processes you need to accelerate production and meet customer demand more quickly. Infor...

  • Apogee ERP by Vision/R4

    The apogee enterprise solution is a truly integrated cross-industry world class ma-nagement software. Designed with a modular concept, each application software fulfills a specialized role in the support of the client’s mission. Organized...

  • TrueCommerce EDI by HighJump Software, True Commerce EDI Solutions

    TrueCommerce EDI platform is uniquely designed to make it simple and easy to implement EDI, and even easier to afford. That's why only TrueCommerce can provide all of the following benefits: * Single-source, end-to-end solution - Everything...

  • Exact Macola 10 by Exact

    Exact Macola has provided software solutions to thousands of small and medium-sized manufacturers and distributors for over 40 years. Our solutions help organizations increase revenue, reduce costs, mitigate risk, improve operational efficiencies,...

  • SAP Business One by SAP

    SAP Business One provides a single, affordable solution for managing your entire business, including financials, sales, customer relationships and operations. Streamline your end-to-end operations, gain instant access to complete information and...

  • Infor VISUAL by Infor

    Infor VISUAL Enterprise was the first true Windows-based Enterprise Resource Planning (ERP) solution for custom, assemble-to-order, make-to-order, make-to-stock and mixed mode manufacturers. Its leading-edge technology is designed to manage the...

  • NAV‑X for Distribution by NAV-X, LLC

    NAV-X for Distribution is a comprehensive collection of tightly integrated business functionality specifically designed for companies that distribute their products to other businesses or through the retail channel. NAV-X empowers distributors to...

  • MyB2B EDI by CovalentWorks

    ## EDI Services Perfect for Small Companies. EDI as easy as email. CovalentWorks provides EDI services for small companies that need to do business with their large-company customers. With the MyB2B small business EDI solution, your company can...

  • EDI Link by EDI Consulting Group

    EDI Link provides a link between your EDI data and your accounting system. This system will automatically generate both sales orders from the received purchase orders. At which point EDI Link converts your invoice into an electronic document for...

  • ACCTivate! Advanced Inventory and Distribution Management by Alterity

    ACCTivate! is a complete business management system designed for inventory intensive businesses with one major goal ... to help them control and manage their operations efficiently and more profitably. It can help you take control of your...

  • MyB2B EDI by CovalentWorks

    ## EDI Services Perfect for Small Companies. EDI as easy as email. CovalentWorks provides EDI services for small companies that need to do business with their large-company customers. With the MyB2B small business EDI solution, your company can...

  • glovia by Glovia International - ERP

    An Experienced Business Solution The way the world does business is changing – and Glovia not only has an experienced, robust, intensely flexible business solutions package, but Glovia also stands at the forefront of world business...

  • Bizowie ERP by Bizowie

    Bizowie ERP is a full-featured cloud ERP (Enterprise Resource Planning) platform that combines a powerful, feature-rich set of business applications with a beautiful, friendly user interface and nearly infinite customization. We believe that ERP...

  • AIM Vision EDI by AIM Computer Solutions

    The base EDI product handles all the translation necessary for transmitting X.12 and EDIFACT transaction sets to and from trading partners. We offer EDI software for more than 150 different trading partners. Each are priced individually, so that...

  • EDI/HQ Electronic Data Interchange (EDI) Software by 1 Edi Source

    *Control your entire EDI operation with one powerful solution* We know that your EDI operation is unique and requires customizable features to help manage day-to-day business within your organization and trading partners. Unlike most EDI software...

  • Qualedi EDI Software by Qualedi

    MAPADOC EDI has the flexibility to integrate with many different translator software solutions including Qualedi™ for Windows. Since 1983, Qualedi™ has built its reputation in the EDI industry, based on it's innovative software development and...

  • EDI Integrator by /n software

    EDI Integrator includes software components for e-business communications, though all leading Internet standards for secure EDI transmissions. The components facilitate the integration of secure and reliable messaging and provide significant cost...

  • PowerBroker by McLeod Software

    PowerBroker is the most advanced software solution available for freight brokers. PowerBroker offers a fully integrated freight brokerage operations management system and a complete accounting software solution all in one package, from one...

  • EXTOL Business Integrator (EBI) by EXTOL International Inc.

    The EXTOL Business Integrator (EBI) gives you a single, middleware platform you can use to integrate your data and applications without coding. EBI is a learn-once, apply-to-many tool that you can use to build maps, business rules, processes, event...

  • EDI Engine by 123 EDI

    EDI Engine™ was developed after many years of experience implementing EDI solutions in the field. It was carefully designed with the specific purposes of making EDI easy with a full featured and scalable engine. The software is versatile enough to...

  • PassportXChange by Embassy Software

    Embassy Software offers affordable, easy-to-use EDI software which includes all the EDI tools and EDI services you need to send and receive EDI data with your trading partners. Electronic Data Interchange (EDI), defined as the exchange of data...

  • J‑Forms Web EDI by J-Com International, Inc

    *J-Forms Web EDI is the complete, user-friendly Internet based EDI solution with no EDI experience required.* J-Forms allows a buyer to quickly and efficiently bring their suppliers to EDI compliance. As a Web-based, hosted solution, j-Forms...

  • GCS ERP by GCS Computers

    The GCS ERP package expertly handles all of an organization's transactional requirements. The system provides separate, yet totally integrated modules for PDM, Production, Forecasting and Inventory, Warehousing, Order Processing, Allocation and...

  • Evo‑ERP Software by Evo-ERP

    Evo-ERP is a fully integrated accounting and ERP system that can help you manage your business and juggle multiple tasks and responsibilities. All modules are always included so there is no decision to make when purchasing the system as to which...

  • EDI‑PAC for Adagio by Bravo Software Group

    EDI-PAC/2000 is an EDI integration and document management product for Adagio Accounting. It has simple to use menu functions to operate EDI communication, translation, importing and exporting between you and your trading partners. There is a...

  • Electronic Data Interchange (EDI) Integration by 1 Edi Source

    *A level of integration support that is second-to-none* Let your EDI workflow continue seamlessly, without your constant input or involvement with our EDI Integration services. We work with you to develop an integration plan and approach that...

  • EDI/HQ Electronic Data Interchange (EDI) Software by 1 Edi Source

    *Control your entire EDI operation with one powerful solution* We know that your EDI operation is unique and requires customizable features to help manage day-to-day business within your organization and trading partners. Unlike most EDI software...

  • Vantage Point EDI by Data Masons Software, LLC

    Vantage Point is a complete EDI and XML processing platform that enables users to achieve EDI intgration. Vantage Point is compliant with virtually any trading partner and has all EDI components integrated into one solution. Perform...

  • Epicor Manufacturing by Epicor Software

    Epicor Manufacturing is a tightly integrated enterprise resource planning (ERP) software solution for identifying and planning the extended enterprise resources you need to capture, produce, ship, and account for customer orders. A distributed,...

  • PointForce EDI by TECSYS

    PointForce EDI allows you to electronically exchange information and conduct core business transactions between your company and your trading partners. Offering automated assistance for retail trading partner compliance, PointForce EDI is completely...

  • EDI Integrator by /n software

    EDI Integrator includes software components for e-business communications, though all leading Internet standards for secure EDI transmissions. The components facilitate the integration of secure and reliable messaging and provide significant cost...

  • Acumatica ERP by Acumatica

    Acumatica Cloud ERP provides all of the features of traditional accounting, financial, and ERP software, but is web-based so it is less expensive to maintain, centrally managed, and accessible from anywhere. Customers can purchase a license and...

  • Dynamics GP by Microsoft

    For more than 25 years, Microsoft Dynamics GP has delivered out-of-the-box business management functionality—from financials and human resource management to manufacturing and operations—to power diverse small and midsize companies around...

  • TRAVERSE by Open Systems

    TRAVERSE is an ERP system from Open Systems, Inc. offering financial, operations, and sales functionality. Traverse provides comprehensive integration for key business processes, while offering the ability to scale from 5 to 500 users....

  • Business ByDesign by SAP

    The SAP Business ByDesign cloud-based solution (formerly referred to as code name A1S) is a new addition to the SAP offerings for small businesses and midsize companies. It is targeted to the unmet needs of these enterprises, which have...

  • Focus 8 ERP by Focus Softnet, LLC

    ## Enabling Scalability The extensive nature of the solution allows Focus 8 to adapt to your organization’s size and depth and grow user roles and profiles to suit the organizational hierarchy and structure. * Modular structure lets you...

  • NetSuite by NetSuite

    NetSuite enables companies to manage all key business operations in a single, integrated system, which includes customer relationship management; order management and fulfillment; inventory management; finance; ecommerce and Web site management; and...

  • Sage ERP X3 by Sage

    Sage ERP X3 is the most powerful and flexible business management solution offered by Sage. It empowers mid-sized and larger companies within the manufacturing and distribution industries with the ability to grow a competitive business with limited...

  • E‑Syst by Rennie, Lindsey and Associates

    Wholesale distribution package includes the applications listed below * Accounts Payable * Accounts Receivable * Customer Service * Foreign Currency * General Ledger * Inventory Control * Purchase Order Processing * Sales...

  • Visual Ledger by Aboard Software

    Visual Ledger is a robust, very scalable and perfectly priced ERP software package that addresses the present and future needs of your growing business. The system incorporates as standard features many unique features that are either not...

  • PRONTO‑Xi by Pronto Software

    PRONTO-Xi is Pronto Software's flagship ERP product. PRONTO-Xi offers flexible, scalable performance and a strong base from which to achieve an accelerated return on investment. It is a solution designed specially for small to medium organizations....

  • Dynamics AX by Microsoft

    Designed for mid-size and larger companies, Microsoft® Dynamics AX (formerly Microsoft Axapta) is a multi-language, multi-currency enterprise resource planning (ERP) solution. Its core strengths are in manufacturing and e-business, and it...

  • Sage 300 by Sage

    Traditional enterprise resource planning (ERP) software solutions provide an automation platform that connects the functional areas of your business—accounting, distribution or warehouse, and manufacturing. Modern ERP software solutions have...

  • DS90 by Software Concepts

    DS90 is an integrated and comprehensive software application ideal for small and emerging businesses. It is comprised of ten modules optimized for the IBM iSeries i5 server family, and includes a function-rich suite of applications available in both...

Your EDI Software Recommendations

Ready to find out which software solutions are best suited for your needs? Great! Understanding that you’re motivated to find EDI software gives us a great start. We’ve helped companies of all shapes and sizes meet their EDI software needs. With a bit more information about your unique requirements, we’ll narrow down to your top options. Let’s get started!

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