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Computerized Maintenance Management Software: The Tool that Keeps Your Tools Working

For the enterprise heavily invested in equipment assets, ensuring the operational health of your equipment is one of your key business success factors. It’s critical to your enterprise to lower the overall cost of maintenance, while improving productivity through equipment availability. Computerized maintenance management software systems provide a solution. Find out more about the right CMMS solution for your business and the benefits it can provide.

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The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter

Computerized Maintenance Management Software (CMMS) Benefits

When asked how long a baseball record of his would stand, Yogi Berra once famously replied, “until it was broken.” It was one of his classic, humorous over-simplifications. Is it an over-simplification, though, to say that many companies really only know their equipment will work until it’s broken? Probably not. If you’re tasked with ensuring your company’s equipment availability, broken equipment is probably something you take a bit more seriously than Yogi took his record.

Computerized maintenance management software systems provide a comprehensive set of tools for equipment. A CMMS system makes sure you’re spending time and resources getting the job done, rather than dealing with equipment related problems. CMMS programs are important software tools to be familiar with for companies with significant equipment assets.

Who Needs CMMS?

CMMS solutions apply to a huge variety of industries. Manufacturers, facility management firms, industrial and commercial service firms, contractors, agricultural operations… The list goes on. The benefits of a Computerized Maintenance Management System remain the same:

  • Lower total cost of maintenance.
  • Improvements in quality control.
  • Increased productivity.
  • Stronger ability to accurately budget and plan cash-flow.

Lower Total Cost of Maintenance with CMMS

A capable equipment maintenance system means less time and money spent on both planned and unplanned maintenance. An ounce of prevention is worth a pound of cure is the relevant cliche here.

By keeping accurate tracking on equipment maintenance, a CMMS allows you to plan maintenance before expensive repairs are required. CMMS systems can be used to not only track when preventative maintenance is required. They can also identify optimum times to perform it. For instance, a sophisticated CMMS system will consider forecast and production information. This can be used to determine slow times that can be used for equipment maintenance.

A computerized maintenance management system provides a centralized repository for maintenance instructions and info. What is the process? Who is involved? What parts are required? Which service firms are needed to conduct maintenance? With better organization, the cost of maintenance can be significantly reduced.

Even with regularly performed preventative maintenance, unplanned repairs are often needed. Equipment failures in the midst of a production run or on the job site can be very disruptive. A CMMS system offers consistency in reporting, managing, and tracking repairs. A consistent repair process minimizes the disruption and costs of live environment equipment failures.

Workplace safety is of course its own justification. But there is a major financial dimension too. Improperly maintained equipment is a huge liability risk. OSHA estimates American employers pay almost $1B a week just in worker’s compensation claims. Utilizing a CMMS system can go along way in protecting your company against unnecessary safety related costs.

Ensuring Quality Control and Productivity with CMMS

The quality of your work is obviously a huge selling point. Your ability to provide top-notch goods and services exercises a large impact on customer satisfaction and retention. A CMMS system is not only a cost-savings investment. It’s an opportunity for increased revenue.

Limiting breakdowns is critically important to reducing cycle times. The speed of your delivery is a business differentiator. Also, the simple fact is that equipment kept in sub-standard condition yields inferior products and services.

CMMS: Cash-Flow and Planning

Accurate budgeting and planning of cash-flow is elemental to a successful enterprise. Unexpected costs can destroy the integrity of projection models. The burden of unexpected costs is bad enough. But, when a budget or forecast is sunk by unplanned expenses, issues compound. A budget, after all, not only provides a plan and roadmap, it sets important motivating goals for the enterprise as a whole.

Equipment failures are a major source of unplanned expenses. Worse, they are often among the most costly unplanned expenses. Implementing and executing a proper maintenance plan is a fundamental step toward eliminating unexpected and burdensome costs.

One of the net effects of computerized maintenance management systems is their ability to remove cost lumps. CMMS’s not only help you limit unpredictable and large costs. They also help you spread costs much more evenly and predictably. Many CMMS programs even provide sophisticated tools that allow you to make repair versus replace decisions based on reliable data.

CMMS Software Considerations

There is an enormous variety of CMMS offerings on the market. Businesses with equipment maintenance management needs span a spectrum of types and sizes. The market has responded with a plethora of options. Whatever your company size or industry, there is likely a CMMS system designed with you in mind.

CMMS systems are available as standalone products. But they are also sold as components within full facility management packages. These days it’s not uncommon to even find CMMS tools included in full-scale ERP solutions.

CMMS packages are both offered as web-based, SaaS implementations as well as internally LAN-based programs.

Very often CMMS users are not office-based workers. The average CMMS user at your organization may well be someone on the production floor. Or, they may primarily work on the job site or in the field. As a result, mobile device access can be particularly useful. Many systems offer support for mobile access.

One of the challenges of implementing a computerized maintenance management software system is the number of points of integration that may be present. CMMS programs very frequently need to integrate with software providing the following functionality:

  • inventory control
  • fixed asset management (asset depreciation)
  • scheduling
  • accounts payable
  • project management
  • material resource planning
  • costing
  • production floor management
  • work order management
  • budgeting

The wide array of integration points is one of many reasons it’s usually advisable to partner with an experienced CMMS provider for implementation services.

Popular CMMS Software Products

Looking for great CMMS software options? Below you can check out a list of the products most commonly considered by others searching for CMMS software. The list on this page is based on many years of real software matches. But everyone’s needs are different. Browse for fits with your specific requirements or let us help you identify your top options.

Which software is right for you? Get quick and accurate recommendations.

What if you could simply tell someone about your software needs and they’d find your best choices? Look no further. We’ll listen to your needs and find your top software matches. That’s it. There’s no pressure, no cost.

The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter
  • Maintenance4000 by Real Asset Management - Fixed Asset Management Software

    This Computerized Maintenance Management System (CMMS) provides users with a comprehensive tool for maintaining all categories of asset. It has been designed for planned and preventative maintenance to reduce equipment down time, increase...

  • MasterTools ‑ Manufacturing by Online Computing

    With MasterTools, all elements of your business process flow through a relational database that enables you to access, monitor and control every aspect of your business in real-time. Managers can see the entire process, quickly and easily track...

  • Epicor E10 ERP by Epicor Software

    Guided by the need of today’s users, Epicor ERP is a global enterprise resource planning solution that delivers the choice, flexibility and agility to drive growth and opportunity throughout your business. * Track, measure, and monitor your...

  • Hippo CMMS by Hippo CMMS

    Hippo CMMS is a maintenance management software tool for organizations of all sizes. It is a SaaS solution which is quick and easy to implement. Hippo CMMS offers a customized interface which can be designed to suit users' operational maintenance...

  • SYSPRO 7 by SYSPRO

    SYSPRO - Software You Can Count On Every day thousands of people on six continents rely on SYSPRO for information, functionality and technology. Formed in 1978, SYSPRO has stood the test of time as a company and as a business solution for...

  • Infor SyteLine by Infor

    Infor SyteLine is the solution of choice for over 5,000 manufacturers around the world. From repetitive to engineer-to-order, Infor SyteLine enables the processes you need to accelerate production and meet customer demand more quickly. Infor...

  • ProContractor by Viewpoint® by Viewpoint Construction Software

    ProContractor by Viewpoint® is an all-in-one cloud software solution that helps small to mid-sized contractors handle the complexities of the entire project lifecycle. With an all-in-one solution, you have end-to-end control and seamless...

  • CMMS: WorkFlow W Combined Work Order System by MPulse

    WorkFlow W combines the CMMS power of WorkFlow R's Work Order System and WorkFlow M's Preventive Maintenance Scheduler into one package. WorkFlow W is a full-cycle work order system. WorkFlow W CMMS collects, organizes, issues and tracks maintenance...

  • Bigfoot CMMS by Smartware Group

    Bigfoot provides all the power you need for all basic maintenance tasks. Our middle name is EASY. We know a system won't get used if it isn't easy to install, learn and use; that's why we think you'll like our clean, streamlined look and intuitive...

  • OpenPro ERP by OpenPro Web Based ERP Software

    OpenPro Web Based ERP Software enables companies to manage all key business operations in a single, integrated system, which includes customer relationship management, supply chain, order management and fulfillment, inventory management, finance,...

  • QAD Enterprise Applications by QAD

    QAD Enterprise Applications is a complete suite to support the needs of global manufacturers. QAD Enterprise Applications consists of functional suites, which address business processes. The suite includes: Enterprise Financials: Addresses...

  • Global Shop Solutions One‑System™ ERP by Global Shop Solutions

    Global Shop Solutions One-System™ ERP software system offers all the applications you need to run a leaner, more efficient manufacturing operation. From CRM, inventory management and agile project management, to job costing, scheduling, tracking and...

  • MicroMain CMMS by MicroMain Corporation

    MicroMain CMMS software makes it easy to manage maintenance and reduce costs. Our award-winning solutions have been saving organizations time and money for over 20 years MicroMain’s maintenance management software allows organizations to more...

  • MaintSmart CMMS by DCE Software Solutions

    Help your maintenance workers to do their jobs even more effectively with the use of CMMS software by MaintSmart. MaintSmart is the only software that integrates reliability analysis (AMSAA military standard) into the PM system to provide optimized...

  • FastMaint CMMS by SMGlobal

    FastMaint is a Microsoft Windows™ based computerized maintenance management software package for small to mid-size maintenance teams. Fast to set up and use, it is an affordable solution for organizations of all sizes. FastMaint is available in four...

  • ALERE Manufacturing by TIW Technology

    ALERE Manufacturing is designed specifically for order driven and make-to-stock manufacturers. It includes all the day-to-day functionality that you might expect in a sophisticated manufacturing package. What you might not expect are the carefully...

  • Infor VISUAL by Infor

    Infor VISUAL Enterprise was the first true Windows-based Enterprise Resource Planning (ERP) solution for custom, assemble-to-order, make-to-order, make-to-stock and mixed mode manufacturers. Its leading-edge technology is designed to manage the...

  • ManagerPlus ‑ Computerized Maintenance Management System by InfiniSource (formerly QQest Software Systems)

    There are two crucial components that ensure the success of any CMMS (Computerized Maintenance Management Software) deployment. And, although they might seem fairly obvious, they often get forgotten during the product evaluation process. These...

  • NetFacilities by NetFacilities

    ## CMMS Online - A Complete Web Based Management Solution Our Computerized Maintenance Management Software (CMMS) includes a preventative maintenance feature. The most common use of CMMS is to submit, schedule, and manage work orders while...

  • DirectLine by Megamation Systems

    DirectLine is an all-inclusive suite of maintenance management software delivered over the Internet. DirectLine scale-able, comprehensive software service that includes usage, support, training and upgrades – often for the price of the service...

  • ConnectedBusiness ERP by ConnectedBusiness Systems

    A true Omnichannel ERP & POS solution designed by ConnectedBusiness. Connected Business is a fully integrated omni-channel business solution designed to increase the operational efficiency and profitability of Distribution, eCommerce, Retail and...

  • eMaint CMMS by eMaint Enterprises, LLC.

    eMaint’s state-of-the-art CMMS system can be tailored to meet the exact specifications of any maintenance, facilities or operations department and saves companies valuable time and money by better organizing, planning and managing maintenance...

  • TabWare by AssetPoint

    TabWare is the leading CMMS / EAM solution for organizations of all sizes who want full functionality without the expense, resources and time other solutions demand. Designed by maintenance professionals for maintenance professionals, TabWare is...

  • FaciliWorks 8i CMMS by CyberMetrics Corporation

    Over 12,000 facilities worldwide choose our software solutions to maximize productivity and asset uptime, optimize inventory, minimize costs and assure standards compliance. Available in on-site (purchased) or on-line hosted (subscription)...

  • Guru CMMS by Cedesta Systems

    The console is a small, organized, and powerful application that allows you to go where you want to go in seconds. No huge toolbars filled with useless functions, no buried menus to remember, or any overwhelming screens-- it's built to be efficient...

  • eWorksOrders by Information Professionals Inc.

    eWorkOrders is a premiere application service provider for customer relationship management, work order management, asset tracking, preventative maintenance and employee management. Save time and money tracking actual costs for work requests and...

  • SAP Business One by SAP

    SAP Business One provides a single, affordable solution for managing your entire business, including financials, sales, customer relationships and operations. Streamline your end-to-end operations, gain instant access to complete information and...

  • Sage ERP X3 by Sage

    Sage ERP X3 is the most powerful and flexible business management solution offered by Sage. It empowers mid-sized and larger companies within the manufacturing and distribution industries with the ability to grow a competitive business with limited...

  • Fishbowl Inventory by Fishbowl Inventory

    As companies grow they find that the QuickBooks Inventory control capabilities are no longer sufficient for their inventory control needs. They expand beyond multiple locations, the number of products they stock increases, they move into...

  • MIE Maintenance ‑ Asset Management Work Order System by MIE Solutions

    MIE Maintenance™ is a revolutionary Machine and Equipment maintenance and preventive maintenance application. This software helps companies in asset intensive industries maintain their investments by managing these assets. MIE Maintenance handles...

  • CMMS: Workflow R Maintenance Request Organizer by MPulse

    WorkFlow R delivers CMMS software tools that surgically collect, organize, and execute maintenance requests; includes browser-based (Microsoft® Internet Explorer® and well as Firefox®) modules for requesting maintenance and checking...

  • Traker Systems: Asset Tracker by Traker Systems

    Asset tracking software provides companies of any size with the capability to manage their fixed assets quickly and easily. Using Microsoft’s Windows based operating system asset management may be learned quickly providing no employee downtime. We...

  • ExpressMaintenance by Express Technology

    ExpressMaintenance is your premier provider of customer maintenance management software (CMMS) and preventative maintenance (PM) software. This software is designed to function in any multi-user environment; and it's easy-to-use design means little...

  • Sage Fixed Assets by Sage

    It's an unfortunate reality that many companies and organizations overpay thousands, sometimes even millions, in insurance and tax costs due to improperly or ineffectively managing and depreciating their fixed assets. Sage FAS Fixed Assets provide...

  • 4Site CMMS including Financials by FSC Limited

    Financials are the heart of 4Site, gathering and analyzing the data that will guide the direction and measure the success of your enterprise. Subtle changes in your financial position occur with every transaction – a purchase, a timesheet...

  • ProLease Real Estate & Facilities Software by Link Systems, Inc.

    ProLease Real Estate and Facility Management software is comprised of four integrated modules that are extremely powerful yet, very easy to use. These best-in-class solutions work together seamlessly or may be implemented separately. Since 1991, we...

  • FaciliWorks 8i CMMS by CyberMetrics Corporation

    Over 12,000 facilities worldwide choose our software solutions to maximize productivity and asset uptime, optimize inventory, minimize costs and assure standards compliance. Available in on-site (purchased) or on-line hosted (subscription)...

  • Proteus V by Eagle Technology

    Proteus V client/server is our flagship CMMS, in use for over 10 years at facilities worldwide. Proteus is an easy-to-use, full-featured maintenance and asset management software system that helps companies increase their return on investment while...

  • glovia by Glovia International - ERP

    An Experienced Business Solution The way the world does business is changing – and Glovia not only has an experienced, robust, intensely flexible business solutions package, but Glovia also stands at the forefront of world business...

  • PMXpert by Profit Systems Inc.

    PMXpert’s affordable, easy-to-use CMMS (computerized maintenance management software) helps you save money, prevent inventory shortages, and free up your time so that you can focus on important work, no matter what industry you’re in. Protect your...

  • FastMaint CMMS by SMGlobal

    FastMaint is a Microsoft Windows™ based computerized maintenance management software package for small to mid-size maintenance teams. Fast to set up and use, it is an affordable solution for organizations of all sizes. FastMaint is available in four...

  • eWorksOrders by Information Professionals Inc.

    eWorkOrders is a premiere application service provider for customer relationship management, work order management, asset tracking, preventative maintenance and employee management. Save time and money tracking actual costs for work requests and...

  • Maintenance Connection's Facility Maintenance and Asset Management Software by Maintenance Connection

    Since 1999, Maintenance Connection has been delivering quality Computerized Maintenance Management Software (CMMS Software) to organizations around the world. Our Facility Maintenance and Asset Management Software (Browser-Based CMMS) is designed...

  • MaintenanceEDGE by FacilityDude

    MaintenanceEdge gives you the power to manage your facility with centralized requests, automated maintenance workflow, and simple reporting to protect your assets. Easy to implement and use, you'll extend the life of your buildings and equipment,...

  • Guru CMMS by Cedesta Systems

    The console is a small, organized, and powerful application that allows you to go where you want to go in seconds. No huge toolbars filled with useless functions, no buried menus to remember, or any overwhelming screens-- it's built to be efficient...

  • eQuip! by E-ISG Asset Intelligence

    ## eQuip! on Premise: It is designed as a software platform. It has integrated all the key features needed to support the life cycle management of assets in one platform. It provides additional key functionality for asset management:...

  • Axxerion by Axxerion

    Whether you are looking for an Integrated Workplace Management System (IWMS), a Real Estate Management solution or an integrated business management platform: Axxerion has the perfect solution for you. Our cloud-based software solutions can easily...

  • MaintSmart CMMS by DCE Software Solutions

    Help your maintenance workers to do their jobs even more effectively with the use of CMMS software by MaintSmart. MaintSmart is the only software that integrates reliability analysis (AMSAA military standard) into the PM system to provide optimized...

  • MPulse Gold EAM/CMMS by MPulse

    Integrated asset maintenance management suite. CMMS system includes advanced purpose built user interface, browser-based requesting system, asset management, work order generation & management, extensive preventive maintenance (PM) scheduling &...

  • Vicinity ‑ Process Manufacturing Software by Vicinity Manufacturing

    Introducing Vicinity software, the first software application in a decade built specifically for process manufacturers, integrating and simplifying critical functions like formula management, production scheduling, and QC tracking. Vicinity helps...

Your CMMS Software Recommendations

Ready to find out which software solutions are best suited for your needs? Great! Understanding that you’re motivated to find CMMS software gives us a great start. We’ve helped companies of all shapes and sizes meet their CMMS software needs. With a bit more information about your unique requirements, we’ll narrow down to your top options. Let’s get started!

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