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Procurement works with Inventory Management, Accounts Payable, and the General Ledger module to provide a complete purchasing system. Receive items with or without purchase orders, reconcile received items with vendor invoices, and create accrued liabilities. Reconcile your receipt into a payable voucher and optionally update inventory cost variances to the General Ledger. Order in the vendor’s unit of measure and currency, with landed cost calculation including multiple vendors disbursements for adequate computation of freight, duty, brokerage or any user defined accessorial charges. This module allows you to order the right stock, expedite the purchasing cycle, and control vendor performance. It helps you to negotiate for better prices, based on the item information available from multiple vendors and locks in those prices in blanket order purchasing. Procurement is flexible and fully featured, with on-line transaction processing and strong controls.

Features

  • Flexible procurement processing flow from purchase requisitioning, through PO, receipt, reconciliation and disbursement (integrated to Accounts Payable).
  • Automatic purchasing recommendations with optional PO requisition generation.
  • Forward aging of schedules receipts to predict cash outlays.
  • Purchase orders can optionally show vendor item numbers, bar code labels on POs, units of measure, currencies, etc.
  • Blanket PO processing with multiple releases, committed quantity and value monitoring.
  • Quick receipt function allows the possibility to receive without a PO.
  • User defined additional costs such as duty codes integrated into the landed cost calculations.
  • Receipt reconciliation between receiver and vendor invoices, following the standard 3 way match, generation of accrued liabilities and variance accounting.
  • Vendor performance analysis, with just-in-time accomplishment..
  • Vendor item number cross reference table, with additional information such as item-vendor’s specific lead time, pricing per vendor units of measure and currency.
  • Commercial forms design and routing such as purchase order with bar code labels, blanket order, receipt confirmation, etc. integrated to our Document Management Application.
  • Millennium “turn of the century” management.
  • User controlled transaction details storage duration and historical suppression process.
  • Extensive memoing function to any record or field.
  • Integrated audit trailability on all static and dynamic data (creation - change - deletion).