Is VersAccounts Cloud ERP right for your business?

VersAccounts Cloud ERP is a great fit for many businesses. Find out if it's the right choice for you! Are you looking for a VersAccounts Cloud ERP demo, technical support, product or pricing information or to simply to compare VersAccounts Cloud ERP with competitive options? Quickly get answers and the information you need.

VersAccounts’ Financial Accounting capabilities include:

  • General Ledger
  • Accounts Receivable
  • Accounts Payable
  • Cash Management
  • Fixed Asset Management

In addition VersAccounts makes it easy to meet internal and external financial compliance needs without negatively impacting day-to-day business operations. This includes meeting local, regional, national and international regulatory reporting requirements. For one business entity or many. Local, regional, or international. In as many currencies as you need to support. It is just as easy.

Multi-Ledger Financial Management – Powerful. Insightful.

The General Ledger (G/L) is the foundation upon which the VersAccounts accounting system is built.

It combines power and flexibility with ease of use, to give users the business critical information they need to make timely and informed business decisions and to manage their business efficiently. Surprisingly easy accounting for your business.

Designed with an understanding that different businesses have different needs, VersAccounts G/L architecture offers unprecedented flexibility and can be customized to meet the needs of organizations varying in size from small regional businesses to divisions of global companies.

Our flexible and robust GL design makes it possible for business and functional users to access the data they want in the manner that they prefer. Dashboard Drill-downs allow you to instantly get into information at any level of detail. This includes transaction details, GL activity and even attached documents. Standard Reports that come with VersAccounts include:

  • Financial Reports: Balance Sheet, Income Statement, Trial Balance, Budget, and Monthly Trend.
  • Analysis Reports: Summary Income Statement, Balance Sheet Comparisons, and Financial Ratios.
  • Journal Reports: Summary of General Ledger Transactions sorted by a variety of user-defined criteria.
  • Transaction Reports: Providing Transaction Detail for all Postings made to every General Ledger account.
  • Audit Reports: including Journal, Transaction Register, Allocations Register, and Budget Register.

Of course, VersAccounts also provides a powerful Report Writer to create additional Custom Reports that are unique to your business. You can use the Report Writer to create a custom report from scratch, or to modify an existing report to better meet your needs. Finally, all reports can be exported out of VersAccounts into Microsoft Excel and other other data manipulation and reporting tools.

For organizations with sophisticated organizational structures and complex information sharing and reporting needs VersAccounts offers advanced G/L consolidation. This capability allows you to define the level of detail for consolidation and provides a comprehensive audit trail that allows users to understand how the consolidations were done.

Security around the G/L is supported within the overall security regime of the VersAccounts system. Access to any account in the GL can be controlled by Segment. In addition, security protocols also allow administrators to add or remove user restrictions at any time in response to staffing changes, changes to your account structure or as security concerns arise.

Accounts Receivable – Take Control.

VersAccounts Accounts Receivable capabilities help your organization improve cash flow while enhancing customer service through more effective management of your entire collections process.

As part of VersAccounts Order-To-Cash cycle, the Accounts Receivable feature can speed up and streamline key steps in cash management process ranging from invoice entry to the recording of payments.

Versaccount provides real-time insight into both your organizations current and aging receivables. Our Accounts Receivable feature was built with an understanding of some of the real challenges in managing accounts receivable. With our Accounts Receivable feature you can receive for any number of invoices, with a single payment, receive for any combination of line items on an invoice or receive payment on any portion of a line item. In addition, reduce rework and reward customers that pay on time or ahead by granting discounts on invoices, either when entering them or when you issue them.

Automated workflows built directly into VersAccounts accounts receivable features allow you to automatically calculates sales taxes, discounts, commissions and due dates, distribute invoice amounts to the appropriate General Ledger account based on the item sold. When applying payments VersAccounts lets you automatically apply cash receipts to open invoices and write off those balances. Cash can be accepted on account, and Balances can be written off.

In addition, managing multiple currencies through VersAccounts accounts receivable feature is simple and automated. Invoices and cash receipts can be processed in their natural currencies, the system is able to automatically accrue unrealized gains and losses on currency exchanges when applying cash receipts to invoices.

The Accounts Receivable feature also allows invoices and payments to be processed in batches or real time based on the organizations requirements. Invoice or memo numbers can be assigned automatically or manually and unapplied payments, credit limits, and past-due amounts can be detected and remedied quickly. Invoices can be generated in PDF or HTML format, with embedded PayPal and other payment links.

Offering your customers the optimal experience is easy with VersAccounts. VersAccounts allows you to maintain complete online customer account information for quick and easy access through any device. In addition, sales activity can be tracked by agent, product, & channel and commissions computed and distributed easily. Utilize VersAccounts to establish and manage various types of commission structures including flat rate, recurring, percentage and split commission payments.

With VersAccount’s accounts receivable feature there is no limit to how long you can keep track of transaction details PLUS lock down and archive complete customer transaction histories for future audit and reconciliation purposes. Remove the risk of users deleting or editing paid invoices and assign accounts receivable duties to different employees or to different roles by taking advantage of VersAccounts secure rights management feature which sets access rights by data and process

Accounts Payable - Manage When You Pay. How You Pay.

VersAccounts Accounts Payable feature allows you to easily enter and pay your bills from any cash account or credit card, in any currency. Pay any number of bills with a single payment or pay any combination of line items on a bill.. Take discounts on bills, either when entering them or when you pay them. Define any number of discounts or surcharges, with default fixed or relative adjustments as well as establish and automate pre-defined vendor terms such as payment terms, discounts, general ledger accounts, payment priority and payment dates - you control what and how much gets paid.

Track billed items easily by linking bill items to their related receipts of services, inventory items, or fixed assets. Improve billing tracking for projects by linking bill items to projects and display summaries of expenses incurred on a project-by-project basis.

VersAccounts helps save time and reduce errors by automatically creating vendor specific reverse entries when the vendor invoice varies from the Purchase Order information entered – this is especially helpful when managing and tracking inventoried materials. In addition, VersAccounts enables your organization to track payment reconciliation status to avoid reissuing payment that have cleared that the bank.

Maximize productivity by using the system’s extensive drill-down and drill-around capabilities to track transactions step by step back to their origins. For audit and compliance requirements, VersAccounts provides multi-year history of accounts payable transactions with the default set at 20 years. So you can be sure that if you used VersAccounts to capture the transaction – it will be there 20 years from now!

Cash Management - Cash Is King.

Reduce time and errors when it comes to managing and forecasting your cash flow. Our Cash Management capabilities allows your finance team to efficiently manage cash transactions including deposits, withdrawals, adjustments, interest earnings and charges, bank fees, and transfers between bank accounts.Integration with your bank account also provides easy access to payment and deposit information by bank account and insight into bank transactions. Extensive drill-down and drill-around capabilities give customers fast, convenient access to transaction details and source information so you can see in real time what is happening with your cash.

Out of the box integration with Accounts Receivable simplifies deposit generation by allowing users to automatically create deposits in the system when posting cash receipts in Accounts Receivable.

Support for Accounts Payable include ad-hoc check creation, with the ability for set check styles by account and print checks singly or in a batch, with automatic check numbering.

VersAccount’s cash management feature supports up to 192 major currencies, allows you to maintain an unlimited number of currencies to support a home currency for your company and natural currencies for foreign transactions, as well as allows you to handle cash receipts, invoices and credit memos in different currencies. It even has the advanced ability to reconcile any number of currencies and post realized gains or losses based on currency fluctuation.

Fixed Asset Management - Track Your Hardware.

Track and report on your company’s tangible assets (laptops, copiers and other business equipment) and those responsible for them, while automatically calculating depreciation - eliminating the need for offline spreadsheets. VersAccount’s Fixed Asset Management feature comes already integrated and allows you to automatically start tracking the management of your fixed assets such as accumulated deprecation, book value and asset disposal. Our Fixed Asset Management feature even automatically posts gains or losses when you dispose of an asset.

Multiple-Entity Support with Consolidation

Fast-growing companies quickly find themselves confronted by a bewildering complexity of foreign currencies and languages, accounting standards, taxation structures, and reporting and compliance requirements that far outstrip the capabilities of the spreadsheets and standalone accounting applications.

Brute force no longer works. Installing new servers, multiple ERP software systems, local on-premise backup at dozens of offices around the globe with associated IT teams to configure, implement and maintain those systems has its limits.

Trying to make do with multiple copies of accounting software and spreadsheets and teams of analysts to manually roll up data from multiple divisions, calculate currency conversions, do local taxes and a whole lot more, accurately and on time is no longer possible.

This is the kind of situation that the Multi-Entity support in VersAccounts ERP is meant to support. With VersAccounts all of a company’s legal entities can be managed in a single integrated system. Making everything easier to implement and manage

Using a single system like VersAccounts ERP ensures consistency in workflow, accounting practices, and chart of accounts while providing flexibility with respect to calendars, accounting treatments, and ownership structures to best fit the specific need of each entity.

In addition, financial consolidations can be automated with a single click. VersAccounts ulti-Entity reporting capabilities provide a consolidated, real-time view of data at both the global and local levels, without having to contact individual entity owners to create reports and perform currency translations. Global and local rollups of financial data can be easily viewed and customers can drill down to each entity and individual transaction with just a few clicks.

Other Applications

The following applications are designed to work hand-in-hand with Financial Management:

"Financial Management" is part of the VersAccounts Cloud ERP line of products, developed by VersAccounts.