The System Administration module of VAST Accounting is the core of the program. This module contains all default information used to enable VAST’s automation features and functions. Every other module relies on the information stored in the System Administration module.
The General Ledger module maintains all transactional information on your company. Each time an entry is posted in a module, the detail also posts to the General Ledger. The General Ledger module allows you to keep track of your overall accounting operations.
The Balance Sheet and Income Statement templates are maintained here. You may print journals, trial balances (in either detail or summary form), Balance Sheets, Income Statements and Statements of Cash Flow.
Use this module to create your Chart of Accounts, enter opening balances and budget information. Reversing and adjusting journal entries are created in this option.
Use Accounts Payable to create all vendor records.
You may track which vendor invoices are due, select the ones you want to pay, and print the checks. You may print vendor information reports detailing a list of names and codes, a list with addresses and telephone numbers, or an extended list of vendors and purchase information.
Any recurring non-inventory transactions such as rent, utilities, or lease payments may be entered once in Accounts Payable and automatically recreated, saving time and freeing you from redundant data entry.
The Accounts Payable module maintains all company credit card information, allowing the creation of vouchers paid for with a company credit card. VAST makes all of this information available throughout the system, so the vendor data you enter here may be instantly recalled in another module.
Use Accounts Receivable to create all customer records. You may track which customers have invoices due, print statements or generate reminder notices.
You may print customer information reports detailing a list of names, addresses and telephone numbers, or an extended list of customers displaying all transactional information
The Payroll module maintains all information on your employees. This includes keeping track of sick and vacation hours accumulated and used during the year.
Each employee record includes a Human Resources information page where you may enter notes relating to job history and performance reviews.
The Payroll module allows for calculation of two additional local withholding taxes in conjunction with the Federal and State withholdings. Earned Income Credit calculations are also included as an option.
You may create an unlimited number of deductions and miscellaneous compensations to assign to employees. Deductions and miscellaneous compensation may be calculated as taxable or tax exempt.
VAST’s Payroll module includes a Direct Deposit function. Direct Deposit requires the activation of a National Payment Corporation account. The interface for deposit transmittal to National Payment Corporation is already included in the Payroll module.
The Job Costing module maintains information on an unlimited number of jobs. This includes estimates, change orders and actual transactions related to the job. Prior to using Job Costing, the system default information must be entered into the System Administration module.
Use the Job Costing module to track billings, material costs, labor, subcontractor and miscellaneous costs per job. Costs may be distributed to an unlimited number of user-defined stages and task codes.
The Accounts Receivable, Accounts Payable, Order Entry and Payroll modules interact and update the Job Costing module.
The Purchase Order module allows you to create, edit and/or delete purchase orders. Once goods are received you may update inventory quantities and fill shortages in the Order Entry module.
Invoices received for purchase orders may be automatically transferred to the Accounts Payable module where they become available for payment selection.
You must create your Vendor and Inventory records prior to using the Purchase Order module.
VAST maintains a complete history for all system generated purchase orders. History orders may be reviewed in this module.
The Order Entry module maintains all information on quotes, orders and invoices. You may create order templates and recurring orders for specific customers.
Invoices are printed and posted to the Accounts Receivable and General Ledger modules from the Order Entry module. You may also create return orders to restock inventory quantities and credit the customer records.
Use Inventory Control to create new or edit existing inventory records. Review an item to see the last purchase date and price, the current on-hand quantities, and the current warehouse location(s), including bin and shelf designations.
The system tracks both purchase and selling histories for all items. Level and value adjustments are created in the Inventory Control module.
The Check Register module of VAST Accounting maintains an unlimited number of all bank accounts utilized by your company. Bank accounts may be checking, savings, equity and/or investment accounts that have withdrawal and deposit transactions.
All checks posted in the Accounts Payable and Payroll modules appear in the corresponding bank account information here, as well as all journal entries posted in the General Ledger module to accounts designated as bank accounts.
Bank fees, miscellaneous deposits, vendor prepayments and checks accidentally ruined by printers are recorded in this module. You may transfer funds between accounts, print customer refund checks, and reconcile bank accounts to bank statements and the General Ledger.
Use Contact Manager to create all prospect records. You may create appointments which are automatically saved in Outlook©. Tasks may be set for all users, with the option of saving them to both VAST and Outlook©. You may also create sales quotes.
The Contact Manager may be set for individual defaults, allowing several users to view various information on the same contact.
Contact Manager may serve as a stand-alone option, or as the initial point of data entry for all customer and vendor records when setting up VAST. Records created in the Contact Manager module may be automatically recreated or updated in either the Accounts Receivable or Accounts Payable module.
The Salespersons module maintains all information pertaining to your sales people. Sales persons may be created as either Vendors or Employees. This module keeps track of all commissions earned and owed. You may create monthly quota figures for your salespeople.
You may also reassign all contacts and customers from a specific sales person to another sales person.