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The Municipal Solution

A full ERP system designed by Vadim Computer Management Group for government & public administration and utilities companies.
Questions about The Municipal Solution? Call (800) 827-1151 and talk to a software expert now.

We produce three main categories of products for our clients:

  • Our Financial Applications provide General Ledger, Budgeting, Payroll, Accounts Payable, Accounts Receivable, Purchasing, Inventory and Bank Reconciliation.
  • Our Municipal Applications provide Cash Receipting, Property Database, Property Taxation, Utility Billing, Business Licences, Parking Tickets, Pet Licenses, Building Permits, Facility Booking, Program Registration and Maintenance Management Budgeting and Reporting.
  • Our Other Applications provide Fixed Asset Preventive Maintenance, Cemetery Management, Document Imaging/Management, Voters Lists, Debentures, and Social Housing.

All Vadim products allow “User Friendly” search and retrieval abilities for locating a customer, supplier or property. Our Menu System presents all applications in an identical manner.

Accounts Payable

Full accrual system allowing multiple bank accounts and payment methods. Retains full payment and invoice distribution history. Automated method for handling GST, recurring payments and “on the fly” supplier set up. Automatic interface to full Bank Reconciliation System.

Accounts Receivable

A timely responsive system, that provides online invoicing and inquiry. Handles multiple branches or departments, allows quotes and full customer/product reporting. Service charges by customer, department or entity.

Full range of reporting and history abilities. Provides a direct interface to many scale systems.

Bank Reconciliation

Provides a complete bank reconciliation for all municipal bank accounts.

Performs reconciliation functions such as automated cheque, deposit and service charge clearing (EDI), and produces bank reconciliation report along with full cheque status history by month, by year or multiple years. This provides a perfect audit tool.

Budgeting

Provides comprehensive budgeting capabilities from the provisional budget to formal adopted budget.

Handles five-year budgeting, annual or monthly budgets along with transaction detail and “what if” scenarios.

Business Licenses

Designed to issue, report and track businesses operating within the municipality including non-resident business. Allows for multiple licence categories per business licence along with full history and licence status.

Retains full customer invoice, payment and distribution history and offers easy search capabilities to locate a specific business or customer.

Can be set up to accommodate either the accrual or cash basis of accounting as required by the Municipality.

Cash Receipting

Cash Receipting System (integrated with the G/L and all Municipal Billing Systems)

Provides an online front end for the receipt of all cash and eliminates the need for expensive POS equipment.

Direct integration with all billing systems from Property Taxes, Utilities, Accounts Receivable, Business Licences, Parking Tickets, Facilities and more. Handles and distributes receipt of all miscellaneous cash including grants. Offers full security by user, online verification and find features for accounts owing including calculation of interest, discounts, penalties, home owner grants and more.

Supports use of bar codes and scanners for faster payment processing and retains full cash receipt information by day, month and years.

Cemetery Management

Tracks the sale and availability of individual burial plots within Municipal cemeteries and maintains a database of information associated with each burial plot.

The system also is compatible with the required provincial statistical reporting.

Document Imaging and Workflow

Complete “Imaging“ abilities for the Enterprise or integrated system as a run-time only feature with the Vadim software.

Documents can be attached to any record within our software or integrate a work flow/approval process.

In addition to images, this provides the ability to manage a wide variety of documents from word processing, spreadsheets, GIS, audio and virtually any other type of file. Vadim has made this process simple with our Scan, Attach and View keys.

Document Imaging/Management (integrated into all Applications) - Scans, stores and manages all reports, images, electronic and paper documents in one easy to access location. Locates and retrieves all documents, reports and images in seconds. Can be used at the application and/or enterprise level to electronically manage all Municipal documents.

Resolutions By-laws Database (integrated with Word Processing) - Provides a database of information with respect to the resolutions and by-laws passed within a Municipality. Provides online inquiry and retrieval of information and greatly assists with filing and auditing functions.

Voters List (integrated with Provincial Voter Listings) - Controls the registration of voters and provides polling information related to Municipal elections.

Social Housing (integrated with G/L, Accounts Payable, Cash Receipts, Fixed Assets and Maintenance Management) - Controls and manages applicants, properties, waitlists and placements. Calculates rent charges, produces invoices and agreements. Full reporting includes project listings, chronological wait lists, applicant activity reports, rent supplement summaries and rent arrears.

Virtual City Hall - Web based software providing 365 x 24 x 7 service to your customers. Our ”Virtual City Hall“ provides the public with direct access for the many services and requests received via your City web site. All transactions and payments are handled in a secure manner, protecting the individual’s specific and private information. All transactions provide direct real-time integration to the City software.

Complete ”Imaging“ abilities for the Enterprise or integrated system as a run-time only feature with the Vadim software. Documents can be attached to any record within our software or integrate a work flow/approval process. In addition to images, this provides the ability to manage a wide variety of documents from word processing, spreadsheets, GIS, audio and virtually any other type of file. Vadim has made this process simple with our Scan, Attach and View keys.

Fixed Assets

Records the service history of all assets owned by the Municipality and the timing of preventative maintenance.

Allows for full asset history and reconciliation with the General Ledger asset accounts. Allows for depreciation and replacement methodologies. Meets new requirements for Municipalities and provides daily, monthly and annual information.

General Ledger

Flexible Financial System with full integration to 26 software applications. Direct interface for graphs, “what if” scenarios and user defined reporting. User definable Financial Statement formats along with full Departmental Reporting and Analysis.

GIS Integration

(Integrated with Property Taxation, Utility Billing and Property Database) Vadim’s GIS Integration provides access to interactive maps, designs and relevant data to anyone across a LAN or WAN. This Integration allows for accessing and integrating all major GIS applications, which enables Municipalities to use their current data at a relatively low cost. Users are able to select multiple objects by list, radius, polygon or intersection increasing the speed of data gathering.

Housing Assistance

Controls and manages applicants, properties, waitlists and placements. Calculates rent charges, produces invoices and agreements.

Full reporting includes project listings, chronological wait lists, applicant activity reports, rent supplement summaries and rent arrears.

Human Resources

Vadim’s Human Resources Application streamlines the management of employee information for employee history, family benefits, attendance, vacation scheduling and other “User Definable” information.

This application allows for digital images of employees to be attached to database records, and offers an integrated link for graphical reporting of employee information.

(Integrated with Payroll, Property Taxation, Utility Billing and Accounts Receivable)

Inventory

Provides a complete bank reconciliation for all municipal bank accounts. Performs reconciliation functions such as automated cheque, deposit and service charge clearing (EDI), and produces bank reconciliation report along with full cheque status history by month, by year or multiple years. This provides a perfect audit tool.

Maintenance Managament Budgeting

Provides total control, planning and reporting for Public Works. The systems high integration with Payroll, Inventory, Accounts Payable and Purchasing provide “real time” information on costs, accomplishment and productivity.

Allows the user to set up as many projects and activities as is required and these can be further split to specific streets or areas of town. Essential system for tracking critical inspections and maintenance associated with Municipal water, sewer and other systems.

Direct integration with financial budgeting system avoids duplication of work. Often referred to as the bible or general ledger system for public works.

Maintenance Management Work Orders

Provides a base for capturing of actual data from service requests and work orders, time sheets and billable contract work. Provides comprehensive reporting on specific work order, planned projects or activities and allows direct reconciliation with the general ledger financial amounts.

Allows for work scheduling and offers full control over the Public Works budget.

Municipal Permits

Provides total control and reporting for the issue, inspection and approval of building permits relating to specific properties within the Municipality. “User friendly” search features for permit type, property or contractor along with user defined inspection criteria.

Retains full permit history and offers comprehensive reporting including statistical reports.

Municipal Ticketing

Controls the issuing of parking tickets, collection, reminders, summons, warrants and retains previous violation history. Table driven for Ticket Types, Amounts, Issuer and Timing.

Direct interface to automated hand held devices and licence/address information. Handling for out of province tickets is accommodated along with full reporting.

Payroll

Most flexible Payroll System available in Canada for Municipal Government. Handles various types of pay including Alderman, multiple unions, municipal pensions and reporting, sick and vacation pay accruals, banked time, equipment costing, Record of Employment, retroactive pay, including automated distribution of employer benefits and direct deposit.

The direct interface with Maintenance Management and Project Costing eliminates duplication of labour for input of data.

Pet Licenses

Controls the issuance of licences and maintains an animal information database with full history.

Allows variable information on animal and owner along with free style notepad.

Property Database

Provides the perfect link with GIS systems and allows all municipal employees easy access to property related information. Twenty+ categories of information, including complete property history.

User Definable areas of information for items such as important telephone calls, letters, notices, infraction warnings, etc. Eliminates the duplication of information and data that occurs with most GIS and Municipal Systems.

Property Taxation

Handles all unique requirements for every Province in Canada. Multiple assessments, mill rates and flat rates. Handles all frontage taxes and improvement taxes.

EDI or automated update of assessment information, supplemental and interim billings, school tax reporting, tax certificates and application of all penalties, interest and other charges.

Handles all mortgage companies, prepayments and property tax sale calculation.

Purchasing/Encumbrance

Provides complete purchasing control and reporting along with commitment accounting for accurate budget control.

Tracks supplier performance and retains full purchasing history. The direct integration to many other applications eliminates the duplication of data input and greatly reduces errors.

Utility Billing

Most comprehensive billing system available for water, sewer, garbage, electricity and natural gas billings. Provides for varied billing cycles, flat rate, metered or transaction input with automatic proration for new and or terminated accounts.

Integrated with most electronic meter reading systems and handles both metric and imperial measure units. Handles authorized pre-payment plans interest and penalty calculations. Unique method for handling rental properties. Terminated account refund cheques easily integrated with accounts payable for refund purposes.

Virtual City Hall

Interactive Web Services, Virtual City Hall is an application that provides Online Services with real time integration into the city Software Applications. Web enabled services can be classified into two areas:

General Information-Available to all Public

PIN Based Information-Available to a specific users (i.e. taxpayers) (Password or PIN is Required and is case sensitive)

Virtual City Hall is a secure site providing Authentication, Integrity, Non-Repudiation and Privacy using encryption on all transactions. Payment Transactions can utilize Visa/Master Charge, Electronic Cheque or Debit Card.

Voter List

Controls the registration of voters and provides polling information related to Municipal elections.

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