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WinMan

A full ERP system designed by TTW.
Questions about WinMan? Call (800) 827-1151 and talk to a software expert now.

WinMan provides a complete and integrated manufacturing management system for small to mid-sized manufacturers.

WinMan is one of the first full function ERP products developed 100% on the Microsoft .NET platform. Coupled with Microsoft’s SQL database and Microsoft’s Reporting Services, WinMan is bringing the best of its over 12 year history of ERP functionality to the latest technology available.

A state-of-the-art relational database ensures extensive functionality and high performance for make-to-order, make-to-stock, engineer-to-order, configure-to-order, repetitive, and mixed mode discrete manufacturing. WinMan provides the solutions you need to gain control of all aspects of your business: bill of materials, material requirements planning (MRP) with integrated purchasing, master production schedule (MPS), inventory control, sales force management, purchasing and vendor contracts, job tracking, fully integrated accounting, and much more.

In addition, WinMan provides the tools you need for JIT, internal and external Kanban, backflush processing, bar coding, after-sales service management, EDI, e-commerce, and Internet integration. Combined with TTW’s professional training and implementation, WinMan is your complete manufacturing management solution at a very competitive price.

Accounts Payable

Multiple ledgers - Limited only by users chart of accounts

Invoice / Voucher matching - May be by reference to whole delivery / vendor by date or individual lines

Stock control without goods receiving - User switchable

Invoice balance control - Yes

VAT calculations - Calculation is taken from supplier file

Automatic due date calculation - Based on user maintained database of trading terms

Debit notes - Yes

Credit notes by reference to invoices - Yes

Open item system - All transactions (open and historic) are on-line

Support of unallocated payments - Yes

Reports - Comprehensive suite complemented by user driven report generator

Mass payments - With on-screen amendment to items due for payment, automatically takes cash discounts

Remittance advice - With all transactions since last payment being included

On-screen matching - Credit notes or unallocated cash may be applied by point and click process

Full audit trail - All transactions, including cash application, have a full audit trail and appropriate security

Accounts Receivable

Invoice product without shipping - Yes

Automatic invoicing - Executable as a batch process by customer or period

Consolidated export shipments - All shipments may be consolidated for documentation and invoicing

Generate invoices for other transactions - Invoices may be generated for any activity by direct user input

Stage payments - Easy to establish and negative amounts may be included in orders and invoices

VAT comply with EEC reporting - Automatic generation of EEC reports with full detail support

VAT recognizes settlement discounts - With required notes being printed on invoice

Automatic due date calculation - Based on user maintained database of trading terms

Reprints of invoices - Subject to user authorization

Credit notes by reference to invoices - Yes

Open item system - All transactions (open and historic) are on-line

Support of TBA and unallocated cash - Yes

Separate reporting files - Enable multidimensional analysis of sales data by any recorded parameter

Destination dependent invoice messages - May be governed by destination information held in customer master file

Provisional invoices and credit notes - May be provisionally generated and left for later finalization

Business Intelligence

Business intelligence encompasses all activities related to organizing and delivering information and analysis to businesses. Business intelligence includes data mining, knowledge management, analytical applications, reporting systems and data warehousing.

Benefits* Identify and track customer trends, profits or retention * Speed up critical decision-making * Cut operational costs and rationalize suppliers * Gain more value out of your current data and information system investments.

WinMan supports Business Intelligence with an online data warehouse and feature rich analytical reports. WinMan can also export data to external data warehouses on a scheduled basis to fit the diverse needs of WinMan customers.

Cash Book

Multiple fund accounts - No practical limit on number

On-line reconciliation - Statement and actual balance available at all times

Credit cards - In both payment and receipt routines

Standing orders - With period control

Cost Management

Labor rate calculations- By day, hour or minute

Activity centers- As many as the user wishes to define

Activity based costing- Yes

Efficiency factors- Efficiency may be defined at application level

Effectivity of changes in costs- Governed by effectively dates of process in relevant product structures

Sub contract process- May be attributed to any build level

Value-added maintained in stock record- Any attributed labor, overhead or ABC cost is separately identifiable

Automatic credit for work done- Attribution of recoveries may be triggered by completion of manufacturing

Allocation of labor and overheads- Actual labor and ABC costs may be charged by item

Standard costs- Maintained for planning and comparative purposes

Basis of costing- FIFO actual based on material used or standard cost, recoveries may be at standard or actual

CRM

The WinMan CRM module is bundled with WinMan’s Total Relationship Management group of applications. Total Relationship Management is the integration of all business to business, supplier, prospect, and customer information.

WinMan CRM is a real time solution used to manage contact and customer focused activities. The WinMan CRM solution serves as the backbone to providing better customer service and marketing solutions that ultimately improve the bottom line.

Custom Reports

Internal Report writer

Ad hoc reporting, called Quick Reports in WinMan, is available to all users through out the WinMan system. User generated reports can be saved into the user’s reporting menu for later use or modification. Output of Quick Reports are similar to WinMan managed reports; viewed in a WinMan window, placed into Windows Clipboard facility for input into other applications, written a data file, and printed directly to a printer.

Custom reports

When WinMan customers’ in house staff lacks the experience or time necessary to build complex or mission critical reports, the WinMan implementation and development teams are available. Custom reports and analytics are maintained in standard version control and WinMan customers will not have to pay for custom work over and over for each WinMan version release.

3rd party support

WinMan grants flexibility to choose the reporting needs that best fit a customer. WinMan provides support for third party reporting tools such as Microsoft® Excel, Microsoft® Access, or Crystal Reports via ODBC interface.

e-Business

WinMan offers a predefined web package generating an online presence of your products and services called the WebX & WebW modules.

Application of the WebX & WebW modules are excellent for transacting business to business (B2B) commerce and may serve as an Internet point of sale application. Standard features of WebX & WebW build customer loyalty along with increased satisfaction by giving customers the ability to check their order and shipping status, product availability, and account standings in a scalable environment that grows with your business.

The WebX & WebW Modules are an inexpensive option compared to the competition and hosting by TTW for rapid deployment makes WebX & WebW cost effective for a quick Return on Investment (ROI).

  • Hosted on powerful, secure and redundant Dell servers at a state of the art colocation facility.
  • Access to over 150 Tier 1 Internet access providers at the colocation facility for quick access to all of your domestic and global customers.

General Ledger

Fully integrated general ledger - Yes

Number of accounting periods - Limited only by user setup

Standard chart of accounts - Standard chart provided but user may modify or define from scratch

Maximum number of divisions - 1,296

Maximum number of account types - Millions

Maximum number of departments - 1,296

Financial year may remain open - For an unlimited time

All financial periods may remain open - For an unlimited time

Financial statements - By division or company, by period or year to date

Instant reporting on VAT - Including full detail report

On-line display of general ledger - Subject to user authorization

Export of trial balance to spreadsheet - Yes

Report by selection - To any component of chart of accounts for any accounting period

Standard self-balancing journal entries - Yes

Reversing journal entries - Yes

Recurring journal entries - Yes

Budget data control - Set up is by absolute value or proportional, by year or by period

Budget versus actual with variance - May be aggregated at various levels

Summarize and archive account detail - Yes

On-line display of archived data - Subject to user authorization

Goods Receiving

Comment facility at time of receiving - Receiver may enter any relevant comments

On-line view of all open orders - Selection is from display of all open items with relevant supplier

On-line selection of storage location - Default is specific to part being received

On-line entry of lot or serial number - Default is combination of order and item number

Advice of test requirements - Yes

Advice of manufacturing demand - WIP shortages reported by manufacturing order by location

Availability of item being received - Immediate for manufacturing, sale and invoice matching

Receive more than ordered - Subject to user authorization

Book in non-tangibles - Receipt of any item on an order may be processed

Detail of goods received not invoiced - By supplier, item, date received, value and current status

Mass receipt of all items on order - Yes

Inventory Control

Multiple stock locations - Yes

Stock availability setting - Automatic by location

Location availability - Yes

Lot control capability - Tracking is automatic

Stock allocation on a FIFO basis - Subject to availability settings on individual lots

Full physical inventory - Including perpetual count facilities

Stock control without goods receiving - User switchable

Stock control without shipping - User switchable

Internal stock movement - Yes

Goods receipt for multiple orders - Yes

Full history of receipt detail - Yes

Shortages advice at goods receiving - By manufacturing order and location

Quarantine facilities - Yes

Multiple stock ledgers - Limited only by chart of accounts

Pictures of product available - At any processing or activity level

Stock adjustment facility - Yes

Serial numbers - May be invoked at receipt, completion, issue and shipment

Location cross-reference - Can automatically perform or suggest transfer based on location specific specifications

Consignment inventory - Both customer and supplier consignments

Jobs and Project Management

The Jobs module allows the costs of labor, parts, sundries, free text items, and AP invoice lines to be charged to a single customer job. An Excellent tool for estimating job cost.

Lean Manufacturing

From the onset a core design criterion of WinMan has been to facilitate lean thinking techniques.

WinMan supports both traditional push (work order) and modern pull (agile, cell, flow, JIT, lean) manufacturing processes in an extremely flexible manner.

Here’s some of the features that enable WinMan to support lean manufacturing:

  • Powerful product configuration tools.
  • Back to back sales order to manufacturing or purchase orders simulate lean methods for those starting out on their lean journey.
  • Internal and highly automated external Kanban routines create a seamless link to suppliers.
  • Flexible manufacturing backflush processing.
  • Inventory control by location enabling point of use inventory management.
  • Make to ship routines with orderless kit building and backflushing at time of shipment for flexibility
  • Support lean accounting with automated receiving to accounts payable processing
  • Materials control of non-Kanban items is supported by super fast MRP and re-order point logic.
  • Planning is supported by user friendly MPS.

Managed Reports

Built as a fully integrated ERP system, the WinMan reports are able to access data from the entire enterprise. The WinMan information is available in real-time which is needed to make strategic decisions. WinMan is built with over one-hundred standard reports complementing all aspects of the WinMan ERP system.

WinMan reports allow a user to focus reports on defined ranges by dates or values and specific items. Various options and selections per report allow different reporting results per user input. Users find WinMan reports to be flexible and accurate. Output of reports can be sent to a printer, placed into Windows Clipboard facility for input into other applications, sent to an email recipient as a PDF attachment, written a data file, WinMan window, along with web enabled files such as XML and HTML.

Manufacturing Control

Manufacturing orders - May be confirmed from MRP output, sales or directly entered

KanBan - Full backflush based on specified routing for assembly

Future demand visible on line - All proposed, firm and released orders may be viewed on line

Variable view options - View may be by order, product, location or due date

Automatic release - Based on build time offset against required date

Recognition of items in work areas - Picking instructions reflect items already in manufacturing location

Work-in-progress by location - Quantity by item also held

Shortage monitoring - “Shortages only” option available throughout

Issue short - User switchable

Build short - System warns of shortages, cancels shortage if build confirmed

Cancel and reissue latest version - Yes with all stock movements being automatic

Move between manufacturing order’s - By item

Scrap issued items - By item

Current costs calculation - Available on screen at any time

Traceability - Individual lots identifiable at item level within WIP

Multiple WIP accounts - Limited only by chart of accounts

Shop floor monitoring - Progress of an order may be identified by work center

Make more than on order - Subject to authorization

Build-to-ship - Items may be recorded as built and back-flushed during the shipment process

Cell manufacture - Manufacturing location may be set by order or by product

Messaging

WinMan enables email to be directly sent out of the system as Standard Event Messages and the new Advanced Messaging module called Real Time Communicator (RTC)

Standard Event Messaging

Messages are sent based off of events and business rules to individuals or functional groups. An always on or off feature with many event rules in the following areas of WinMan.

  • Accounting
  • Inventory
  • Sales
  • Shipping
  • Quality
  • RMA

Advanced Event Messaging

While Standard Event Messaging may be good, the RTC system allows you to be GREAT, by giving you an opportunity to send a personal message or to setup an alarm or both. For instance, you might write a personal message - such as “Bob, thanks for your order, it has been shipped today, give me a call when you receive - John” - which will go out upon shipment. You can also have the RTC system send you an e-mail reminder upon invoicing that reminds you to call Bob. That way you can build GREAT customer relationships.

Currently the RTC system is integrated into shipping, invoicing, purchasing, inventory levels, cash, and contact management.

Multicurrency

Integrated in sales order processing - Customer’s currency identified and reflected in transactions

Integrated in purchase order processing - Supplier’s currency identified and reflected in transactions

Product price files in multicurrency - As many as are required

Settle foreign debts in local currency - In both accounts receivable and payable

Foreign currency bank accounts - Yes

Accounting for exchange differences - O-line at time of processing

Euro facilities - Any appropriate vendor may be paid in euro regardless of their primary currency

Operating Environment

Easily the first fully-integrated ERP solution running in the native Windows environment, WinMan is now one of the first full function ERP products developed 100% on the Microsoft .NET platform. Coupled with Microsoft’s SQL database and Reporting Services, WinMan is bringing the best of its 12 year history of ERP functionality to the latest technology.

  • Server Operating system- Windows Server 2003
  • Database System- Microsoft SQL 2000, 2005 Server
  • Development Environment- 100% .NET and XML
  • Reporting Technology- SQL Server ’ s Reporting Services
  • Client Operating system- Windows 2000, XP Pro
  • User Security
  • Integrates with Microsoft Active Directory or utilize WinMan’s internal * security
  • Remote Access- Via MS Terminal Services & Citrix Server, Reports via HTTP
  • Networks supported- TCP/IP over LAN and WAN connections

Part Master

Length of part identifier - Maximum of 70 (seventy)

Length of primary description - Maximum of 300 (three hundred)

External description - External file size limited only by application in which it is maintained

Visual display of item - Including multimedia media

Alternative identifier - Yes

Product classification - Yes

Planning type - MRP or ROP

Supplier restrictions - At item level

Minimum or safety stock level - Yes, and minimum and optimum order quantities

MRP and usage suppression - Items may be included in structures but excluded from replenishment and issuing

Units of measure - Yes, values interpreted from user maintained database

Lead times - Sale and procurement

Engineering change control - User switchable, may be by family or item level

Retention of change history - Changes to parts and products basic data automatically archived

Version numbering - All related transactions contain version number information

Product Configurator

WinMan’s Product Configurator is an advanced module which fits seamlessly with the WinMan fully integrated ERP system. The WinMan Product Configurator saves valuable time and generates a quick return on investment for organizations selling standard products that have many options or accessories.

The WinMan Product Configurator is based on features and options. Each feature’s options are controlled with inclusion and exclusion rules. Each feature has an unlimited number of options available. The number of features per base product is defined by the product engineers. Additional parts can be added to the new configured product based on rules of multiple combinations of selected options.

The WinMan Product Configurator is accessible in the WinMan sales order and quotations module for use by the sales force. A sales team member can build a custom configured product for a prospect or customer while allowing the Product Configurator to lead the series of questions needed for the creation of the final product. After all the required features are completed, the bill of material is created and price of finished product is added to the sales order or quote.

Prices are controlled at the option level and rolled up based on selected options and added to a product’s base price which is defined in the part master file of WinMan.

Benefits of the Product Configurator

  • Engineers do not need to create every possible combination of a part and required bill of materials
  • Sales order entry can create real time demand
  • Final sales price calculations are generated automatically
  • Orders can be taken without engineering intervention

Purchase Order Processing

On-line creation of supplier detail - Subject to user authorization Deliver-to address by item - Subject to user authorization

Delivery date by item - Yes

Delivery direct to other companies - Yes

Support of TBA and ASAP dates - Uses product specific lead time information to interpret

Supplier cross reference - Includes part number, description, documents, discounts, contracts, delivery days and lead-times

Invitation to tender (ITT) status - Equivalent to “confirmed not committed” in MRP processing

Conversion of ITT to firm order - By whole list or item selection

Restriction of source - May be set at part level

Multiple pricing - May be locked or advisory and related to source restrictions

Multiple discount structures - May be locked to supplier or at order entry subject to user authorization

One off purchase orders - Yes

Inventory and non-inventory items - Yes

Subcontracting process value only - Yes

Subcontracting process sequencing - Subcontractor may receive and ship to other subcontractors

Full history on vendor performance - Yes

VAT by item - Yes

On-line view of picture of part - Yes, may even be multimedia

On-line view of part specification - Yes

On-line order progress notes - Yes

Maintenance of order modifications - All modification are recorded and historical information is on line

KanBan purchasing - Single key stroke creation of call off and receipts, due date recognizes vendor delivery calendar

Requirements Planning

Component requirement detail - Unlimited forward profile of both firm and proposed transactions

Use both ROP and MRP - Option is selectable at product or part level

Limit planning to manufacturing only - User option at start of individual MRP run

Variable period for processing - Forward view limited only by user calendar setup

Regenerative - Yes

Just in time - Uses offset and procurement lead-times to optimize order dates

‘What If’ simulations - Yes

Resource utilization views - Graphical presentation of activity utilization for all dates

Cascade function - Product control can link all sub assembly manufacturing orders to a specific parent

Selective hold of MRP output - Output may be allocated “confirmed but not committed” status

Master production schedule - User may select whether to use MPS or actual only

Usage information - Separate table provides summarized monthly information by part for all traffic

Time - User control switch to prevent suggested orders in lead-time

Provisions - Absolute and percentage provisions set by part or product may be applied during MRP

Fast - Minutes not hours

Returns Material Authorization

The Returns Material Authorization (RMA) Module can be used as a stand-alone product or as a tightly integrated feature in a full WinMan installation. The RMA module makes managing your help desk or returns process easier by tracking calls, producing management information, and building problem/solution histories.

With the RMA Module you can easily track customer requests and efficiently manage your entire workload—from handling calls to requesting customer shipments.

New calls or previous call history can be retrieved by reference to customer names, addresses, sales invoice numbers, and sales order numbers. When integrated with WinMan, the RMA Module allows searches through the open and historic sales orders and shipment files for possible matches. The RMA Module also has the flexibility to record calls on items where no sales or shipping history is available (for those who sell through a third-party distributor).

The user records or selects the customer information, product information and fault details. The user can then:

  • Assign a return authorization number for the returning of goods
  • Authorize the re-shipment of an item
  • Authorize the credit of a previous invoice
  • Set up a re-work order for repair requests

Goods may be received into WinMan using the RMA number, customer name, or product name. The item can be entered directly into stock or any other location specified by the user. Items being returned for repair can automatically be added to a rework manufacturing order.

Sales Management

Direct FAX output - All print output may be directly facsimiled, no hard copy required

On-screen margin display - Subject to user authorization level

Deliver-to address by item - Yes

Delivery date by item - Yes

Support TBA and ASAP dates - Uses product specific lead time information to interpret

Messaging - Internal and external, free text or from messages database

Multiple price files - Unlimited, may be customer specific

Multiple discount structures - Yes

Sundry charge lines - Yes

Allocation of items - Continual dynamic allocation of items on “first come first served“ basis

*Access to supply information * - On-line automatic display of all supply and demand information

Sales calendar - Consistency with product dependent lead time parameters monitored

VAT by item within invoice - Yes

Maintenance of order modifications - All modifications are recorded and historical order status is available

Maximum number of lines per order - 9,999

”Back-to-back“ manufacturing orders - Suggested orders created as governed by information in parts master

”Order-with“ purchase items - Suggested orders created as per information help in supplier cross reference

Rapid entry of call off orders - Copy function enables easy creation of multiple lines

Comprehensive customer search facilities - Search by account number, name beginning, name containing, zip code/postcode and address

Comprehensive part search facilities - Search by key field or part number, description beginning or containing

Configurable products - Powerful configurator enables exclusions, inclusions, combinations and multiple pricing structures

Credit checking - Multiple rules may be established based on amounts owing, orders-on-hand and un-finalized shipments

Prepaying authorization - Able to prevent order release until payment received

Progressing - Powerful trace functions enable the exact status of an order to be easily ascertained

Service and Repairs

The WinMan Service and Repairs module is a tightly integrated CRM feature of WinMan. The Service and Repairs module makes managing your help desk or returns process easier by tracking calls, producing management information, and building problem/solution histories.

With the Service and Repairs you can easily track customer requests and efficiently manage your entire workload—from handling calls to requesting customer shipments.

New calls or previous call history can be retrieved by reference to customer names, addresses, sales invoice numbers, and sales order numbers. When integrated with WinMan, the Service and Repairs allows searches through the open and historic sales orders and shipment files for possible matches. The Service and Repairs also has the flexibility to record calls on items where no sales or shipping history is available, for organizations who sell through a third-party distributor.

WinMan users record or select the customer information, product information and fault details. The user can then:

  • Assign a return authorization number for the returning of goods
  • Authorize the re-shipment of an item * Authorize the credit of a previous invoice
  • Setup a re-work order for repair requests

Goods may be received into WinMan using an assigned RMA number, customer name, or product name. The item can be entered directly into stock or any other location specified by the user. Items being returned for repair can automatically be added to a rework manufacturing order.

Shipping

Partial shipments allowed - Yes

Maintenance of shipping records - Customer file carries information concerning any nominated carrier

Shipment may cover many orders - Yes

Carton identification - Yes

Weight registration - By carton and item in shipment

Add freight charge at shipping - By reference to database of freight options

Reprint of delivery note - Yes

Multiple format documentation - Picking and packing lists, delivery notes and other documents may all be generated from a single screen

Certificates of conformity - Entry of certification data by line and governed by requirements defined in customer master file

Whole order shipment - Whole order shipment may be created with a single keystroke

Export consolidation - Master shipping documents may be raised and invoices based on these consolidations

Workflow

ERP Workflow also known as Business Process Management (BPM), documents and automates internal business processes. Workflow allows for enhanced responsiveness and increased process efficiency along with permitting analysis and auditing trails of current and completed processes.

ERP Workflow and BPM has been fully integrated into the WinMan ERP solution. WinMan allows for multiple company defined Workflow templates or scripts for areas of the WinMan system such as CRM, Supply Chain, Manufacturing, Engineering and Quality. WinMan also allows for general Workflow scripts to be developed for use anywhere in WinMan.

WinMan is standardizing business processes and helping organizations keep compliance with standards such as ISO and the Sarbanes-Oxley Act of 2002 also known as “Section 404”, “SARBOX” and “SOX”.

Benefits of Workflow:

  • Increased Efficiency
  • Enhanced Control of processes
  • Automatic Audit Trails
  • Business Process Improvements

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