Is TOPS Professional right for your business?

TOPS Professional is a great fit for many businesses. Find out if it's the right choice for you! Are you looking for a TOPS Professional demo, technical support, product or pricing information or to simply to compare TOPS Professional with competitive options? Quickly get answers and the information you need.

Simple Community Management

TOPS Professional is one integrated platform that your entire team can use to manage everything from owners to financials to rules enforcement. It’s simple to set up and it’s easy to learn and use! TOPS offers an intuitive interface, user-friendly screens, and clear workflows. You won’t find tech jargon here, just really approachable software that works for you.

The Owners module is one of the star features of TOPS Professional. From one single screen, you can access information about any owner, their current balance, and a link to any violation or work orders associated with that owner.

Ease the Pain of Rules Enforcement

The TOPS CC&R Enforcement module gives you a convenient and effective way to handle owner rules enforcement issues. At the heart of TOPS’ CC&R are unique, custom Action Tables that allow you to control and automate your enforcement process from start to finish.

The CC&R module also lets you track architectural change requests, which are owner requests for approval to make a change to the exterior of their home. TOPS clients report saving 8 hours per week simply by implementing time-savers built-in to the CC&R module.

  • Inspection reminders
  • Define actions for each violation based on your community’s documents
  • Generate unlimited custom enforcement letters
  • All violation letters tie automatically to Owner Communications for full owner tracking
  • Process functions in bulk with CC&R Batch Processing
  • Integrates with TOPS Go! for Android and iOS

Track Owner Communications

Every letter you generate in TOPS Professional is automatically stored in the individual owner’s communications history. View letters, emails and notes instantly by clicking a single button on the Owners screen.

Through TOPS iMail, you can create custom form letters to send via mass email to opted-in homeowners. This is completely integrated into the Owner Communications system, so that every email sent gets stored in each individual owner’s record.

Analyze trends in your communities

TOPS Professional gives your team insight into every facet of a community through reporting and charts. Find and isolate an issue before it becomes a problem or share high level analysis with the board.

  • Hundreds of Professional Reports
  • Global ‘Portfolio-Level’ Reporting engine
  • All reports export to PDF, CSV, HTML and DOC formats

Enforcing community rules, generating communications and managing maintenance projects become much easier when you use TOPS Professional®. All management functions are completely integrated with the accounting in TOPS Professional® , giving you one labor saving platform for your entire staff to use. Functions like running violation letters or assigning work orders to vendors can be automated, saving you time.

TOPS Professional’s® management features can be accessed in the office, over the web (with our TOPS Professional® Hosted), or via a smartphone or tablet (with TOPS Go!). This flexibility empowers your managers to work how they want, when they want, all while remaining connected to your office.

  • Violations and Architectural Requests TOPS tracks and reminds you of inspections, automatically generates violation letters and handles fines for rules violations.
  • Work Orders and Service Requests Track incoming service requests from residents and turn them into Work Orders, either assigning them to your own maintenance staff, or vendors from your AP vendor list. You can even charge back costs with tax and burden rates!
  • Community Fact Sheet There is so much to remember about each community in your portfolio. From legal policy data to emergency contact info to preferred vendor lists to directions, the Community Fact Sheet can remember it so you don’t have to!

Management Features

  • Complete Owner Management from one screen
  • Work Order management with job costing
  • Flexible Violations enforcement with automated workflows
  • Ability to pass fines and fees to the homeowner’s account
  • Vehicle and Visitor tracking
  • Phone logging for homeowner and vendor messages
  • Smartphone, tablet, and hosted access available
  • Track essential images to document records

Other Applications

The following applications are designed to work hand-in-hand with Management:

"Management" is part of the TOPS Professional line of products, developed by TOPS Software, LLC.