Is TOPS Professional right for your business?

TOPS Professional is a great fit for many businesses. Find out if it's the right choice for you! Are you looking for a TOPS Professional demo, technical support, product or pricing information or to simply to compare TOPS Professional with competitive options? Quickly get answers and the information you need.

Save Time on Board Report Packages

Save time every month with TOPS’ Report Defaults. Instead of generating each report for a board meeting one-at-a-time through Report Defaults you can create preset Board Report packages. TOPS empowers you to define what reports to package together for each community and schedule them to print automatically.

  • Generate monthly financial packages automatically
  • Send Report Packets to key internal staff
  • Ability to define an unlimited number of reporting packages

Balance Your Checkbooks Automatically

With automated bank reconciliation, synchronize your community data in TOPS Professional with your community bank accounts to automatically reconcile cleared checks with your general ledger data in TOPS Professional.

  • Reconcile bank accounts as often as you like to check for fraudulent transactions.
  • Checks and Deposits are automatically cleared when transactions are downloaded from the bank.
  • Easily print the Bank Reconciliation reports, download transactions from the bank and post interest / service charges directly to the General Ledger.
  • Record transfers between bank accounts or to post a beginning balance entry to the community checkbook.

Great software, like any great tool, should help your organization save two key resources: time and money. Your ability to manage these assets controls how you remain competitive and grow your business. TOPS Professional® empowers you to maximize your personnel through strategically automating your operations.

TOPS Professional® has time-saving features built into every aspect of the application, from billings to payables and work order management to violations processing. Through Job Streaming, you can program your TOPS Professional® application to manage collections, reporting, and communications in off-work hours, freeing your staff to focus on serving homeowners and the board of directors.

  • Preset Board Reports save you time Through TOPS you can define for every community what their report packet contains and schedule them to print automatically!
  • Make less trips to the bank TOPS Remote Check deposit allows you to scan checks and electronically make deposits without ever leaving your office.
  • Go green with TOPS iMail Save time, natural resources, and money by allowing homeowners to opt-in to email for communications and statements!

Automation Features

  • Automates monthly billing
  • Preset board reports
  • One-click collections processing for delinquent owners
  • Streamlined letter writing
  • Blast email of all correspondence with detailed tracking
  • Process payables across multiple accounts
  • Lockbox and ACH Direct Debit
  • Batch management of violations and architectural requests
  • Perform key functions across all communities at one time
  • Android and iPhone app for management in the field

Benefit from Global Portfolio Tools

Global functionality makes managing your association portfolio a snap! With the TOPS Global module, you will appreciate easier portfolio management and faster, more powerful processing.

  • Perform searches across your entire community portfolio
  • Generate global reports and data sets for filtering
  • Speed AR processing with Global tools such as Lockbox and Direct Debit

Reduce your workload through Job Streaming

TOPS Professional has many time-saving features, but perhaps none is more powerful than Job Streaming. Through Job Streaming your team can create workflows to perform key actions, such as applying charges and late fees or categorizing collections, at set times every month. Job Streaming will automatically perform these functions without any manual interaction, reducing your staff time needed for these processes.

  • Schedule key tasks to be performed automatically
  • Have reports prepared and emailed during off hours
  • User-defined workflows for every community

Hands-Free Community Management

The ultimate tool for the portfolio manager, the Job Streaming module takes the routine and time consuming functions of day to day community management and transforms them into a completely hands-free automated process.

Job streaming allows for customized automation of repetitive tasks such as the following:

  • Print Monthly Financial Reports and Owner or Officer Mailing Labels.
  • Create customized report packages to automate printing of monthly ‘Board Financials’.
  • Apply recurring owner charges, prepayments, late fees, or interest.
  • Categorize collections and print collection letters.
  • Define default print settings and set posting dates based on a range of automated date combinations.
  • Apply recurring AP invoices.
  • Close the current period and apply recurring journal entries.
  • Print coupons or generate coupon files.
  • Schedule job run dates using Outlook-style recurrences for a practically unlimited number of date recurrence methods.
  • Schedule jobs to run manually, automatically, or to prompt a selected user when the job should be run.
  • Save an unlimited number of jobs to custom folders that you define.

Job Streaming can be run unattended during non-working hours for maximum productivity. Jobs can be set up with various parameters, saved so they can be used again, and then scheduled on the calendar so they execute on a regular basis without further staff involvement. This flexibility is built in to meet the portfolio manager’s needs. The more associations in a portfolio, the more time savings can be realized.

Other Applications

The following applications are designed to work hand-in-hand with Automation:

"Automation" is part of the TOPS Professional line of products, developed by TOPS Software, LLC.