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One of the most important aspects of your management operation is your ability to stay on top of the financials. In fact no other function is more critical. Choosing the wrong application for your Condo/HOA will hold you back, leading to inaccuracies, inefficiencies, and lots of extra effort just to perform routine tasks.
TOPS Professional’s® accounting is user-friendly, powerful, and seamlessly integrated into all facets of the application. Implementing TOPS Professional® means empowering your team to generate invoices, produce accurate reports, pass charges back to homeowners, get detailed histories, quickly process receivables and automate accounting procedure s in a scalable system that grows with you.
Staying on top of delinquent owners is more than just a nuisance. That’s why TOPS Professional gives you powerful automation tools to shorten the time and effort needed to manage collections.
The General Ledger is the heart of any accounting system. The GL defines the Chart of Accounts, Budget, Journal Entries (even Recurring!), and accounting period management. The General Ledger is where all of the accounting magic happens in TOPS Professional.
The Chart of Accounts is fully customizable per your specifications, or you may copy the sample CoA provided by TOPS. Cost Centers and Department tracking is also fully supported.
The General Ledger of TOPS Professional features Fund Balance reporting, in compliance with the AICPA (American Institute of Certified Public Accountants) guidelines for community accounting.
To prevent fraud, the Backdate Protection system prevents backdating transactions to closed periods.
Quickly look up and print a full transaction history for each account in your chart of accounts.
Secure accounts with out of balance and close month protection.
A full budget development system is provided. Budgets can be defined down to the charge code level, complete with an easy spreadheet-like data entry method.
Perform one-time and recurring journal entries for repeat entries that need to be made on a regular basis, such as monthlty or quarterly. Recurring journal entries can be variable or fixed amounts.
Budgeting is incorporated into the advanced reporting structure to allow comparison reporting to keep your communities on track with their budgets.
Generate professional financial statements on demand, such as balance sheet, income/expense statement, reserve fund statement and full general ledger.