Is MAIS right for your business?

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The Security module is an integral part of the MAIS system. MAIS security can be as simple as having valid users who see all available menu items. However, if users are to be restricted from menus, from data storage, from posting to general ledger, MAIS security provides you all the security you need.

Security begins with the System Operator. The System Operator is the only client user who has the ability to set up users, assign access to modules and menu items, rights to view or change data and posting rights to general ledger accounts. The System Operator needs no programming knowledge to carry out security administration duties. The MAIS Security system defines the rights of individuals or groups of individual through the use of groups.

The first group used in Security is Menu Groups. The Menu Group defines which ‘module icons’ will appear to users assigned to the group and which ‘menu items’ will appear. The module accommodates an unlimited number of menu groups such as Administration, Public Works, Finance, Finance w/Payroll, Recreation, etc. Alternatively, the Town can assign any individual his/her own menu group if a totally unique menu is required.

The second group used in Security is G/L Groups. General Ledger accounts access can be restricted or enabled by user group and/or by user. An example of this feature is that City Council could provide for a department to issue their own purchase orders; but restrict that department from expensing them to the wrong accounts and expense types. Another example is a department manager could have access to the payroll postings within his department only.

The third feature is Attributes. This feature allows the System Operator to restrict ‘add’, ‘store’ and ‘delete’ capabilities from any user or menu group for a specific master file or input program.