General Features

• Maintains vendor information seamlessly with the Accounts Payable module.
• Links to Accounts Payable for three-way matching of the purchase order, receipt, and vendor invoice. Price and quantity information can be viewed to provide an automated “matching” process and eliminate paper while improving productivity.
• Allows for multiple purchasing units of measure.
• Allows for purchase of non-stock as well as stock items.
• Provides the capability for drop shipments.
• Free-form notes at both the purchase order header and line item levels can be attached to the purchase order. The user has the option to determine if the text should appear on internal documents, external documents, or both.
• Purchase order numbers can be manually or automatically assigned.
• Vendor lead times and minimum order quantities may be defined. These values are used in the automatic inventory replenishment process.
• Cross reference capability exists between vendor and stocking part numbers and descriptions.
• Purchase orders can print any combination of internal and vendor part numbers and descriptions.
• Pop-up windows are accessible during data entry to enable rapid access to other system functions such as the vendor master table and receiver information.
• Multiple ship-to locations can be defined on purchase orders.
• Comprehensive multi-currency functionality is provided.
• Dollar purchasing limits can be assigned to buyers. If a purchase order exceeds a buyer’s limit, it must be reviewed and released by an individual with appropriate authority.
• Signature approval levels may be specified to require multiple signatures for purchase orders over specified dollar amounts. An unlimited number of signature tiers is supported.
• Numerous reports are available providing information regarding open purchase orders, purchase history, uncommitted purchase orders, and unmatched purchase orders.
• Manufacturing MRP process creates raw material/component part requirements requisitions.

Blanket Purchase Orders

• Blanket purchase orders can be defined. Releases are then issued against the original blanket order.
• Release volumes are tracked against the master blanket order; receiving can occur by blanket release.

Flexible Receiving

• The receiving function is facilitated by the ability to query on numerous fields, including purchase order number, vendor, and product code.
• Receipts can be put into inspection locations or directly into active inventory. Received material can be immediately placed on hold, and then released to regular inventory or removed at a later date.
• Lot and serial numbers can be assigned during the receiving process.
• Automatic generation of labels at time of receipt, including bar coding and serial number/lot coding.

Purchase Requisitions

• Enterprise 21 automatically calculates purchase requirements and sets up requisitions, or requisitions may be entered manually. Requisitions can also be generated from the MRP/DRP process.
• Preferred vendors may be specified for individual products. The preferred vendor, along with vendor pricing, is automatically assigned when purchase requisitions are generated by the system. These values are easily edited when the requisition or purchase order is reviewed.
• An easy-to-use review screen allows purchasing agents to selectively convert requisition items into active purchase orders, or delete them from the system.

Requests for Quotes

• Quote information can be entered and assigned to vendors. Enterprise 21 automatically prints quote solicitation letters to vendors.
• Vendor responses are recorded. Purchase requisitions are automatically generated when the quote is awarded to a vendor.
• Management reports and on-line inquiries provide information regarding how vendors faired across numerous RFQ’s.