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One of the strongest areas of the system, extensive capability is provided for everything from a completely automated approach to ordering and receiving, to a strictly manual one. In a fully automated example, the user would use the forecasting functions to create a shopping list. The shopping list is automatically converted to purchase orders based on the rules established for vendor selection and vendor bid sheets which were automatically imported from the vendor’s system.
Purchase orders are electronically transferred to the their respective vendors (an unlimited number of vendor interfaces can reside on the same system). Invoices are imported from the vendors as the goods are shipped, and accounts payable transactions are created for automatic transfer to the accounting system. Hand held units with bar code scanners can also be used to create shopping lists if desired.
Any of these steps can be eliminated or handled manually if desired, and a variety of checks and balances are built in for added accuracy. Since this function can be the most time consuming aspect of an inventory system, tremendous effort has been made to streamline it to require as little time as possible.
Literally hundreds of features are available to handle this process, including currency conversion, on-the-fly database modifications and additions, and even automatic spread functions for allocating freight, taxes or other charges into individual invoiced items.
All versions of FOOD-TRAK are Y2K-compliant
"Purchase Order Processing" is part of the FOOD TRAK Food and Beverage Mgmt System line of products, developed by System Concepts.