Accounts Payable

Powerful AP cheque-paying utility allows you to select invoices for payment on a per vendor or a date cut-off basis or both, with or without discount deadlines taken into account. You can still modify your selection at that point on an individual invoice basis, with running cheque and cheque run totals displayed at all times. Invoices being paid are displayed on cheque stubs. You can print your cheques immediately or preview your cheque run on-screen before posting, to minimize errors. The system also allows you to issue cheques from bank accounts denominated in foreign currency for invoices of that currency, automatically performing all necessary GL adjustments based on the most recent currency rates entered

One of the strongest features of Foundation 3000 is the ability to match received inventory with invoices from a Supplier. This can be a problem in many accounting systems where items may be unaccounted for, or charges may be incurred for items not received. The system not only allows an invoice to be reconciled against multiple receivings but also against particular lines within each receiving. In this way, all items which have not yet been invoiced can be quickly identified and invoicing of items not received can be prevented

Additional features include:

• Option to allow duplicate invoice numbers for the same Vendor
• Unlimited bank accounts
• Automatic account browsing
• Document history tracking enables easier tracing of invoices
• Ability to issue and receive, pay and receive payment for invoices in multiple currencies. Revaluation of invoice transaction amounts due to currency fluctuations is automatically tracked and discrepancies are posted upon invoice payment or adjustment, to designated Currency Gain and Loss accounts
• Unlimited contacts per Vendor with fields for email, phone, fax, pager and cellular phone information
• EDI invoices are easily transferred into the system