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Singletouch Enterprise Software

A multi-module management system designed by Singletouch.
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Singletouch builds enterprise software which can be deployed for any contracting or construction company. The system is used in the office, as well as in vehicles and on jobsites via handheld devices.

The Singletouch System has been proven to reduce general and administrative costs by 73%.

The system has been built as a “field-to-office” instead of “office-to-field“ system because that is the way information flows in a construction and contracting business. Field users get an intuitive application for collecting information onsite which reduces the headaches of recording the same piece of information many times. By integrating the field and office processes, your company can realize a 73% general and administrative cost reduction. How does it work?

Eliminate multiple data entry

In our experience, eliminating multiple data entry tasks will reduce general and administrative costs more than any other factor. Singletouch accomplishes this by deploying mobile devices and web applications in your organization, enabling field personnel to capture information at the source. This information is then transferred to a central database where it is used in all areas of the organization.

Reduce data entry errors

When information is recorded by people, there is always a chance of errors occurring. Error rates are reduced drastically when the same piece of information is entered only once and the tool used to enter that information makes sense to the user. Costs related to errors are not only seen as ”lost time“ but in a case where the same material is ordered twice because of poor workflow, hard costs are incurred.

Reduce or eliminate paper based data entry

Traditionally, construction and contracting companies have used PO books and many other types of pre-printed material to record information. Costs related to printing, faxing and couriering these documents within the organization add up over time.

Central Database

It seems simple but storing all business critical information in a central location accessible to anyone in an organization in any location saves a significant amount of time. The Singletouch system is built specifically to store, search and retrieve information quickly.

Inventory Management

The Inventory module of the Singletouch system is fully integrated with purchasing and job costing. The system will track pricing for all transactions moving in and out of inventory and from location to location. You can choose to use any of the generally accepted accounting principles to track inventory valuations. The software also includes a very sophisticated inventory count process to adjust inventory to actual count as often as you need.

The system tracks each individual item and can even be used to track inventory stores on trucks as well as job sites. Your clients are then even able to track expenses as well as Contractor stores on location if your customer has purchased the items but expects the you to manage the on site inventory.

The inventory screen allows you to track inventory by specific location or from a global view. This allows you to transfer inventory from one location to another and not simply purchase more inventory and increase the risk of inventory obsolescence

## Invoice Every piece of data in the system has a cost and revenue number assigned to it. A mandatory part of the workflow in the Singletouch invoicing process requires a manager to approve the details of a work order before its invoiced. This work order will display the profit ($) and margin (%) of every line item and gives the manager the ability to increase the final price to maximize profitability provided it remains within the guidelines of the contract. There are also various levels of authorization which exist to reduce invoicing errors. Once final authorization is given on the work order level by a manager, the invoice is prepared and sent to the customer. Generally our workflow around capturing costs to invoicing is at least two weeks or more ahead of the industry average. There are also various levels of authorization which exist to reduce invoicing errors. Once final authorization is given on the work order level by a manager, the invoice is prepared and sent to the customer. Generally our workflow around capturing costs to invoicing is at least two weeks or more ahead of the industry average. ## Purchase Order The Material procurement module allows for your field personnel to raise a requisition for all materials and services needed to manage projects on the fly and over the web. Singletouch also has an integration feature to update requisitions directly from a variety of estimating software programs. Matching the materials database with the estimating database you currently use makes for a seamless integration in order to only manage the materials information one time. Once the requisitions are approved, the Procurement team can then purchase all of the required services and or materials either centrally or from site. The software requires that each piece of material and service purchased must be accounted for to ensure there is no leakage. Every single item purchased must be reconciled as either a billable or a non billable item. ## Time and Attendance

Capturing time effectively and efficiently is two of the greatest challenges faced by most Contractors. Whether you are managing large projects with hundreds of men and women on a project or small projects and or maintenance crews, we know how difficult it can be to ensure the information is captured properly for your workforce.

Singletouch deploys photographed employee ID cards for all your employees. These employee ID cards are used for identification, logging shift start and finish, education and training management. They also meet the significant test of audit in the event a client requires this type of backup to finalized work orders and invoices.

Work Order

Every piece of data in the system has a cost and revenue number assigned to it. A mandatory part of the workflow in the Singletouch invoicing process requires a manager to approve the details of a work order before its invoiced. This work order will display the profit ($) and margin (%) of every line item and gives the manager the ability to increase the final price to maximize profitability provided it remains within the guidelines of the contract.

There are also various levels of authorization which exist to reduce invoicing errors. Once final authorization is given on the work order level by a manager, the invoice is prepared and sent to the customer. Generally our workflow around capturing costs to invoicing is at least two weeks or more ahead of the industry average.

There are also various levels of authorization which exist to reduce invoicing errors. Once final authorization is given on the work order level by a manager, the invoice is prepared and sent to the customer. Generally our workflow around capturing costs to invoicing is at least two weeks or more ahead of the industry average.

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