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SAP Business One

An ERP system designed by SAP for small and mid‑sized companies.
Questions about SAP Business One? Call (800) 827-1151 and talk to a software expert now.

SAP Business One provides comprehensive business management capabilities for small and medium sized companies.

50,000 plus companies utilize SAP Business One to provide integrated departmental support for finance, sales, supply chain, production, project management, and production processes.

Key business benefits of SAP Business One include:

  • The ability to capture and manage all business information in a single, integrated software platform
  • Improved decision-making capabilities via extensive business intelligence capabilities
  • Scalability for growing organizations anticipating increase data, transactional, and user demands
  • Flexibility to meet changing business requirements through customizability and an extensive array of add-on applications

Critical administrative and system-level features that distinguish SAP Business One from other competitors in the SMB ERP market include: multi-currency/multi-language support, notifications and alerts, role-based permissions management, a data transfer workbench for managing the migration of existing business data, an integration framework, and an SDK for rapid deployment of program customizations.

SAP Business One Resources

Video Overview

SAP Business One Real World Evaluations

Wondering if SAP Business One is right for your organization? To better understand if it is a fit for you, explore data detailing the functional requirements, anticipated spending ranges, and company attributes of 50 businesses who recently considered purchasing SAP Business One Real World Evaluations.


SAP Business One Quick Facts

What functionality does SAP Business One include?

SAP Business One provides a range of ERP related functionality including:

  • Accounting and financial management
  • Customer relationship management
  • Supply chain and warehouse management
  • Manufacturing production management
  • Purchasing and procurement
  • Reporting and analytics

How much does SAP Business One cost?

Pricing on SAP Business One depends on a number of factors including selected modules, user count, user types, deployment preference, support expectations, and implementation and training needs.

Based on review activity, 68% of buyers who recently considered SAP Business One had spending ranges in the tens of thousands of dollars range (USD) for their estimated total cost of ownership over a 3 year period. The median expected spending range for reviewers of SAP Business One was $51k.

Customized pricing is available upon request and additional SAP Business One cost info can be found below.

What are the licensing options for SAP Business One?

SAP Business One can be licensed on either a purchase or subscription model.

The SAP Business One OnDemand offering provides managed hosting of the software and makes the software available on a SaaS, subscription basis.

Alternatively, SAP Business One can be purchased via paying a one-time licensing fee. Version updates and tech support for the purchased version of SAP Business One are available via annual maintenance contacts.

Who sells SAP Business One?

SAP Business one is sold and supported by an extensive network of SAP authorized solution providers.

What industries is SAP Business One appropriate for?

SAP Business One is designed for use in a wide variety of industries. Based on established customer review activity, SAP Business One is most commonly considered by companies in the manufacturing, distribution, and commercial & service industries. Additional data on SAP Business One popularity by industry is available below.

What size companies use SAP Business One?

While SAP software is often associated with large enterprises, the SAP Business One solution is designed specifically for small and mid-sized businesses.

Based on recent customer review activity, 63% of organizations reviewing SAP Business One had employee counts between 10 and 99. Additional data detailing the popularity of SAP Business One as a review option across different organizational sizes is available below.

Is SAP Business One cloud-based?

SAP Business One functionality can be access via the cloud in both self-hosted or managed hosted deployments.

Users running SAP Business One via the cloud will require either Citrix XenApp Edition or Windows Terminal Services in order to access the software from Windows based work stations.

Mobile users can access select SAP Business One functionality via native iOS and Android apps.

What operating systems can the SAP Business One client run on?

SAP Business One is designed for users running Microsoft operating systems. Additionally, select functionality is available for iOS and Android users.

Can SAP Business One be customized?

SAP Business One offers extensive customizability options. The SAP Business One Software Development Kit (SDK) provides programming interfaces, sample code, documentation, and a variety of utilities enabling customization of program functionality.

Are additional 3rd party software options available to extend SAP Business One?

A large variety of 3rd party software add-ons are available to extend the core functionality of SAP Business One.

Functionality

The SAP Business One solution provides a broad set of functionality designed to meet the business challenges of small to medium sized businesses.

The following chart displays data on the feature support found in SAP Business One for a selection of functionality commonly desired by companies seeking an SMB-oriented ERP product.

Functionality Support Note
Accounts Payable Yes AP batch processing; partial payment support; credit & debit memos
Accounts Receivable Yes Dunning wizard; invoice reversals; recurring transactions; down payments
Bank Reconciliation Yes Bank statement import; payment method filters; guided reconciliation
Benefits Management No SAP SuccessFactors recommended
Bill of Materials Yes Multilevel BOMs for productions orders; BOM revision management; assembly/sales/production BOM options
Billing Yes Progress billing; down payment invoices; customizable billing cycle definition
Budgeting Yes Budget authorizations; budget distribution flexibility; budget imports
Business Intelligence No SAP BusinessObjects recommended; 3rd party add-on integrations available
Cash Flow Management Yes Cash flow reporting automation
Commissions Management Yes Definable commission employee groups; automated commission calculation
Credit Card Processing No Certified 3rd party add-ons available
Customer Relationship Management Yes Marketing campaign, opportunity, and sales management; interactive dashboard reporting; customer contact management
eCommerce No Certified 3rd party add-ons available
EDI No Certified 3rd party add-ons available
Employee Records Yes Employee contact management; salary/compensation data; attachments & document management
Estimating No Certified 3rd party add-ons available
Field Service Management Yes Service call management; customer equipment cards; service contracts; solution knowledge base
Fixed Asset Tracking Yes Definable depreciation schedules; asset class assignments
Fund Accounting Yes Restricted and unrestricted fund support
Fundraising Management No Certified 3rd party add-ons available
General Ledger Yes Predefined chart of account templates; recurring postings; distribution rules for revenue & expense allocation
Human Resources Partial Employee records; employee absence reporting
Inventory Control Yes Item master data management; multiple costing method support; serial & batch numbers
Job Costing Yes Project budgeting and costing control
Manufacturing Execution System Yes Production orders
Material Requirements Planning Yes Material requirements planning based on inventory and demand forecasting
Payroll Yes SAP SuccessFactors or certified 3rd party add-ons recommended
Point of Sale No Certified 3rd party add-ons available
Project Management Yes Planning, task management, and project budgeting; stage dependencies; document management
Purchasing Yes Goods receipt PO updates; quotation requests; approvals; split purchase orders
Quotes Yes Quote to order conversions; “valid until” management; sales employee assignment; rounding management
Recruitment and Talent Management No SAP SuccessFactors or certified 3rd party add-ons recommended
Sales Forecasting Yes Forecasts based on historical records; forecast window customization
Sales Order Management Yes Quote to order conversion; delivery tracking; backorder management; multiple sales order to production order consolidation
Time Tracking No Certified 3rd party add-ons available
Warehouse Management (Advanced) Yes Stock transfer management; bin location tracking; pick and pack management
Work Order Management Yes Service call management; customer equipment cards; service contracts; solution knowledge base

Industries

SAP Business One offers a broad range of functional support and is a popular ERP product option for organization spanning a wide variety of industry types.

Pricing

Pricing on SAP Business One depends on a variety of factors including required functionality, support expectations, implementation and training needs, deployment preference, active promotions, and user count. Consequently, pricing on SAP Business One can vary significantly.

The following chart provides an overview of the estimated maximum acceptable spending range over a 3 year period of total ownership reported by reviewers of SAP Business One.

Target Organization Size

SAP Business One is intended for use by small and medium-sized organizations. The median size of organizations who consider SAP Business One based on recent review activity is 30 employees.

Data Sources

The product data presented on this page is based on information provided by the developer and from previous software buyers who considered SAP Business One via Find Accounting Software referrals. Last update: 1/25/2016.

Popular Functionality Modules

Accounts Payable SAP Business One includes a comprehensive solution to improve vendor management and control accounts payable operations. Accounts Payable vendor account records integrate…

Mobile Application for iPhone With today‚Äôs technological advances, there is a growing need for connectivity and information accessibility as your customers expect you always to have up-to-date information…

General Ledger and Financial Accounting SAP Business One provides you with excellent financial management features to help your enterprise become more efficient, productive and profitable. Accounting Features…

Accounts Receivable Keeping on top of customer Receivables is critical. With SAP Business One makes this crucial task easy to do. Features include: Customer receivable collection - Collection…

Purchasing SAP Business One helps you better manage your supplier relationships. Some of the Features and Functions of Purchasing include: Issue a purchase orders to vendors for…

Complete Functionality Module List

Reviews of SAP Business One

says…

Easy to implement, end user computing design concept. Flexibility and reliability.

The good: System architecture.

The bad: OEM solution for MRP. MRP should can run by SO not only by items.

from Bellingham Underwriters says…

The thing that ultimately sold me on the product and has turned out to be very true as I have gotten into it is how customizable it is. I needed it for a very specific application which was premium accounting which is its own kind of world and I have been able to manhandle it into a nice little premium accounting system which you cant do with all software. It was highly customizable especially with an add in that is integrated in the system called B1 and also the fact that it is set up to work with crystal reports which I’m very facile with.

The Good: The ability to highly customizable and that it works with crystal reports. For an organization or size who only has two people utilizing the software, it was amazingly cost competitive. I don’t know what it would be for a large accounting shop but for a two person accounting shop it turned out to be very rich software for the money.

The Bad: They have strange names for things so it can be hard to search for things or find what I am looking for.

from Mitchell Proffitt Company says…

SAP Business One is an affordable, easy-to-implement business management solution designed specifically to meet the needs of emerging and dynamically growing small companies. A solution that gives managers on-demand access to critical real-time information through one single system containing financial, customer relationship management, manufacturing, and management control capabilities. The solution that enables rapid employee productivity, while empowering managers to make better business decisions and stay ahead of the competition.

The good: SAP Business One does absolutely everything it advertises. It’s easy to use and the basic and custom reports can give you any data in any combination you could possibly want it. If you can specify what you want, SAP Business One can generate the report.

The bad: The couple of issues I had with the product have all since been resolved with new releases. SAP is continually investing in the Business One solution for small to mid-size businesses and as soon as you think of something that you may want it to do that it’s not doing…. it becomes available in a new release. This is not a stagnant software that’s been added onto from something antiquated that no longer applies to the way business is done. This is new, fresh, dynamic and constantly improving.

from Fieldpiece Instruments, Inc. says…

Well designed ERP program that didn’t include things I thought it should, like a good report writer and the ability to talk to UPS.

The good: Clean. That was our number one criteria.

The bad: Didn’t connect to UPS and a very poor report writer.

from Musical Resources says…

(NOTE: This review is not certified as having purchased SAP Business One).

The product easily handles inventory control (for over 80,000 separate products) order entry, accounts receivable, and customer contact records.

The good: The software adapted to our business rather than expecting us to change our methods to fit the software. You are able to search and sort our product information in unlimited ways.

The bad: We can’t link our database, etc to our website yet through this program.

says…

Very flexible and extensible. Complex and rich but not to the point of being daunting to implement.

The good: The ability to quickly develop and present data queries for users.

The bad: I would have preferred it be web based.