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Keeping your company in good standing with your vendors is critical in ensuring the continued flow of raw materials, supplies and services into your company. Ensure there are no disruptions to this critical function, while effectively managing your cash flow, with the RSA Accounts Payable (A/P) package.

Important advantages of Accounts Payable are

  • Detailed vendor analysis to track vendor performance and pricing
  • Reports such as Cash Requirements, Advise List and Aging Analysis
  • Invoice history inquiry and review
  • Advanced payment to vendors
  • MICR Check encoding

Vendor Information-Like other RSA modules, A/P features an extensive notes system. An unlimited number of notes may be recorded about general A/P information (reference notes, payment information, etc.) and accessed from any vendor record. In addition, RSA allows you to store information on all companies and individuals from whom you purchase materials, supplies and services.

The system also stores unlimited contact and address information as well as credit terms. You can also individually code vendors to reflect specific discounts. You can also track prospective vendors you are in the process of evaluating. Vendors and prospective vendors can be managed from the application.

Flexible vendor invoice tracking-A/P automatically calculates due dates, discount dates and discount amounts for all A/P transactions. And the invoice amount can be distributed to an unlimited number of G/L expense accounts.

You also have the opportunity to enter vendor credit memos, cancellations, adjustments and prepaid expenses, giving you total control over your payables.

Easy check payment-Select the invoices you wish to pay using defined criteria. Choose those that are due for payment or exclude certain invoices from the selection. The system will also identify invoices you can get discounts on for early payment.

The RSA A/P module offers you comprehensive functionality for payments. It supports several forms of payment, such as manual checks, computer checks and electronic funds transfer.

Electronic Funds Transfer (EFT)-Using third party transmission software, you can easily select the outstanding payables and turn them into electronic payments. If your bank supports electronic statements, you can use these to reconcile.

Interactive Balance List-This functionality allows you to view your payables aging by vendor with full drill down capability to the individual transaction

What does it all mean?—In addition to all of the features just mentioned, you can print vendor labels. Vendor and account information can be displayed on-screen with the click of a button, and Vendor Performance information is just a report away.


  • Query vendor file by any one or multiple fields.
  • Add or update vendor master file during postings.
  • Automatically change vendor account numbers.
  • Create and print manual or computer checks.
  • Distribute invoices to GL expense accounts.
  • Adjust or delete existing AP invoices.
  • Allows unlimited partial payments.
  • Three user-defined aging periods.
  • AP/Non-AP cash disbursements.
  • Multiple currency vendor account balances.
  • Prints custom designed checks.
  • Up to 10 user definable fields for the vendor master file.
  • Attach notes to vendor master file
  • Void already created checks.
  • AP batch invoice payment routine.
  • View check header/payment details on screen.
  • Modify existing checks
  • Unlimited contacts per Vendor
  • Multiple Vendor Addressing
  • Vendor grouping
  • Automatic A/P Accruals
  • Automatic suggestive payments
  • Electronic Funds Transfer (Third party)

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable (A/P):

"Accounts Payable (A/P)" is part of the RSA eBusiness Solutions line of products, developed by RSA Software.