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ePayables

A web-based multi-module management system designed by PurchasingNet.
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ePayables is your complete invoice processing solution. PurchasingNet’s ePayables solution will handle every aspect, from start to finish, of your invoicing processes. ePayables is made up of several modules including: * Supplier Invoice Portal - An extranet web site portal that gives you the following functionality: * Business Information - Gives your suppliers information on how to properly do business with your company * Invoice Status - Allows your suppliers or employees to lookup information on the status of your invoices * Create Invoice - Gives your suppliers an interface allowing them to create invoices based on order or invoice data in your PNet database. * Electronic Invoice Processing - Automates the invoicing process in PNet ePayables. EIP completes the procurement process and acts as the ‘hand-off-point’ to your Accounts Payable system. * Non-PO Invoice Processing - Allows you to send invoices electronically. The PNet Electronic Invoice Processing modules validates the data and maps it to the PNet format. This gives suppliers the ability to send invoices in any format. * Invoice Matching - The Invoice Matching function of PNet ePayables completes the procurement process and acts as the hand-off to the Accounts Payable system. A two or three way-match can be performed depending upon company business rules. Invoice Matching is integrated with Purchasing and Receiving. * Early Payment Discount Management * eStatements.

Electronic Invoice Processing

Electronic Invoice Matching automates your invoicing process in ePayables. EIP is another key component to the back end of your procurement process; and passes the data to your Accounts Payable system. Invoice files can be automatically downloaded via an FTP connection to your Supplier’s web sites. 2 or 3-way matches can be performed, depending upon your Business Rules. A complete audit trail of invoice submissions is maintained for each Supplier.

  • Two or three-way matching
  • Completely automatic, only requiring action on your part when exceptions need attention
  • Email verifications are sent when tasks are executed
  • Exception reporting of data that does not match automatically performed
  • Invoice Matching Business Rules adjust to different order types
  • Allocations to Account Codes
  • Supports Summary Invoices
  • Supports partial matches
  • You are allowed to create custom categories for tracking invoice data
  • Will not allow duplicate invoices to be entered for the same Supplier
  • Same tolerances and Business Rules supported as in Invoice Matching

Invoice Matching

The Invoice Matching Module of ePayables represents the back end of your procurement process and acts as the ‘hand-off-point’ to your Accounts Payable system. A 2 or 3-way match can be performed, depending on your company’s business rules. Invoice Matching empowers your Accounts Payable Department to process invoices referencing or routing information to other departments. Invoice Matching is integrated with Purchasing and Receiving. Some features of this module include:

  • 2 or 3-way matching
  • Invoice matching business rules change depending on the order type
  • Exports match invoices to your A/P system
  • Allocations to Account Codes And Cost Centers
  • Supports partial matches
  • Ability to create custom categories for tracking invoice data
  • Data capture capability eliminates the re-entry of data into your Accounts Payable system
  • Will not allow duplicate invoices to be entered for the same Supplier
  • Integrated with Receiving and Purchasing
  • User-defined tolerances
  • Email notifications to Buyers
  • Hold File for incomplete invoices

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