Purchase Orders is a powerful procurement system which includes functions to help plan future inventory requirements. By combining data on inventory levels, sales history, budget and current commitments, purchase orders can be automatically created. And being fully integrated with other Pronto Xi modules including Inventory, Accounts Payable and General Ledger means that processing purchase orders and shipment receipts automatically update inventory levels and invoices are automatically matched off with, and posted to, the General Ledger.

Other aspects of Purchase Orders include:

• Purchase authorisation limits;
• Tracking of orders through placement dispatch, receipt and invoice;
• Goods receipt by order or shipment;
• Blanket and contract orders, returns and quotation requests;
• Tracking of international shipment charges;
• Calculation of inventory costs from shipment charges;
• Allocation of costs by various methods, including weight, value or volume;
• Automatic reordering;
• Multiple currency;
• Multiple cost allocations per line;
• Shipment re-costing;
• Purchase Orders links to Sales Orders, Service Management, Shopfloor Manufacturing, Project Costing Management, Inventory, Rental and General Ledger;
• Internal Requisitions.

Intelligent Re-Ordering

The inventory reorder file is a comprehensive presentation of all the information needed to facilitate inventory reordering decisions. The associated outstanding purchase order report is a fully XML enabled report enabling you to drill back into Pronto Xi by simply clicking the purchase order you want to review.

Cost Control and Visibility

Pronto Xi Purchase Orders captures comprehensive landed product costs enabling accurate gross margin analysis and true product profitability. Timely system alerts provide early warnings of diminishing product profitability via minimum margin levels. Pronto Xi’s exceptional cost-control enables you to source locally and globally, confident that you receive goods at the lowest price, within the required time-frame.