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The Accounts Payable module gives you the tools your Utilities Organization needs to accurately track information relating to vendors and when invoices are due for payment. This Accounts Payable module is designed specifically for Utility companies, allowing you to track cost centers (sectors), work orders, and projects. The Accounts Payable module tracks vendor invoices, debit and credit memos, and writes checks in addition to recording manual checks, wire transfers, and voided checks.

Some of the features of the Accounts Payable module include:

  • Powerful data entry and inquiry - Vendor defaults allow you to reduce the time to enter data, allowing for several of the generic invoice information fields to be automatically populated. Invoices can be distributed to an unlimited number of Funds, General Ledger accounts, Sectors (departments), Work Orders, and Projects. The Accounts Payable module will automatically perform inter-fund balancing; meaning no manual balancing of entries is required.
  • Invoice Tracking - Invoices are tracked from the time of entry, through check disbursement, and ending with clearing the bank.
  • Comprehensive Reporting - some of the reports available in the Accounts Payable Module include:
    • Batch listing (summary and detail)
    • Account Distribution (summary and detail)
    • Remittance Advice
    • Unpaid Vouchers
    • Vouchers
    • Vender Balance by Period
    • And many more…
  • Vendor Information - The Accounts Payable module will store complete vendor information, including e-mail address, remittance addresses, and purchase order address. This information will be used in invoice entry. You are able to setup the Default Fund, Sector, General Ledger expense account, tax exempt, and 1099 on a vendor-by-vendor basis.
  • Additional Features
    • Multi-fund support
    • Void checks if needed
    • Export Accounts Payable information to a variety of formats including Comma-Separated Value, ASCII, Access, Excel, Word, and many others.
    • Record invoices for special equipment purchases with an automatic update of the Plant Assets module.
    • Post invoices to any current or future period
    • Import credit refund information from billing system to produce refund checks from Accounts Payable.
    • Unlimited invoice detail and unlimited Accounts Payable history.
    • Track vendor credits as open credits or as negative invoices.
    • Supports use tax accounting

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable:

"Accounts Payable" is part of the Utilit-e Insight line of products, developed by Professional Computer Systems.

Related Products

The following software product lines are also offered by Professional Computer Systems: