Flexibility

• Interfaces with PBCS General Ledger.
• Provides multi-company capabilities.
• Provides multi-division capabilities.
• Provides flexible aging setup that allows you to define aging periods.
• “Ad Hoc“ inquiry capability allows immediate retrieval of virtually all vendor and transaction data stored in the data base including total purchases to-date, year-to-date, paid invoices, unpaid invoices with a few simple keystrokes.

Reports

• Transaction Analysis
• Cash Requirements Forecast
• Accounts Payable Checks
• Accounts Payable Check Register
• Vendor Analysis
• Aged Trial Balance
• Check Register History

Data Entry

• Provides for invoice, debit memo, credit memo posting.
• Provides for default and multiple general ledger distributions.
• Provides for default vendor terms which may be changed for an individual invoice.
• Provides for automatic calculation of due dates and discount based on vendor terms.
• Allows discount by amounts or percentage.
• Allows manually written checks to be processed through the system.

Cash Requirements Forecast

• Allows entry of date of check run and date of next check run.
• Provides cash needs to pay past due, currently due and due based on discount.
• Provides discounts lost and available.
• Provides a note of invoice status such as ”Hold“, ”Delayed“, ”Credit Balance“ and ”Partial Payment“.
• Allows ”Planned Pay Date“ to override invoice due date.

Payment Selection

• Allows selection of individual invoices.
• Allows selection of all unpaid invoices by vender range.
• Allows selection of unpaid invoices by invoice due date and discount date.
• Allows partial payment of invoices.
• Allows forced discount by vendor or by selected invoice.
• Allows hold of vendor or single invoices.

Vendor Status

• Provides vendor screen inquiry or report listing showing payments and discounts taken and lost this year and last year, last payment date, amount and check number.
• Allows on-line up-to-date inquiry into invoice status.
• Provides Aged Trial Balance showing open invoice total, future, current and four periods past in summary by vendor or with detail.
• Allows selective purge of history.

Other System Highlights

• Provides on-line check inquiry.
• Provides for selective check reprinting.
• Allows for automatic check reversal.
• During invoice data entry, vendor and general ledger numbers are verified, invoice and distribution amounts are accumulated and displayed by voucher, vendor, and overall totals.
• Allows general ledger distribution to be printed and can automatically be transferred to the General Ledger system in summary or detail.
• Provides comprehensive ”printed“ audit trails throughout the system.
• Utilizes the capabilities of the ORACLE(tm) data base management system.