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Foundation Series Financials

An accounting software system designed by Professional Business Computer Systems.
Questions about Foundation Series Financials? Call (800) 827-1151 and talk to a software expert now.

Why Choose Foundation Series™ Financials?

“Most application software packages are functionally rich. The problem is, that’s simply not enough!”

Simply stated, the PBCS Foundation Series applications are a step beyond others because they meet these key requirements:

  • Functional Richness - Implement immediately to fulfill your most pressing business requirements.
  • Functionally Integrated - Data is easily shared between applications.
  • Easy to Tailor - Benefit from the independence to adapt applications to meet the unique requirements of your business.
  • Easy to Extend - React quickly to changing requirements by prototyping an application, developing new reports or performing screen inquiries immediately.
  • Portability - Your software can be easily moved to more powerful hardware to handle the future success of your business.

Common Features:

  • Utilize the premier Oracle(tm)database
  • Query by Example via Screens or SQL Report
  • Consistent user interface
  • Transaction driven allowing you to drill down to the details
  • On-line help
  • Data entry speeded by default values
  • Detail history may be retained
  • Security for each operator for each application
  • Multi company capabilities

What Products Are Available?

  • Ledger - A complete tool for collecting, managing and reporting financial information.
  • Payables - Manage the cash outflow side of your business.
  • Receivables - Control the vital functions of tracking sales and cash collection.
  • Payroll - Quick, accurate processing along with the tools to manage labor costs.
  • Orders - Maintain up to the minute status since Receivables and Inventory are updated instantly as you process orders, picking Tickets and invoices.
  • Inventory - Controls to manage your investment and improve customer service.

Accounts Payable

Flexibility

  • Interfaces with PBCS General Ledger.
  • Provides multi-company capabilities.
  • Provides multi-division capabilities.
  • Provides flexible aging setup that allows you to define aging periods.
  • “Ad Hoc“ inquiry capability allows immediate retrieval of virtually all vendor and transaction data stored in the data base including total purchases to-date, year-to-date, paid invoices, unpaid invoices with a few simple keystrokes.

Reports

  • Transaction Analysis
  • Cash Requirements Forecast
  • Accounts Payable Checks
  • Accounts Payable Check Register
  • Vendor Analysis
  • Aged Trial Balance
  • Check Register History

Data Entry

  • Provides for invoice, debit memo, credit memo posting.
  • Provides for default and multiple general ledger distributions.
  • Provides for default vendor terms which may be changed for an individual invoice.
  • Provides for automatic calculation of due dates and discount based on vendor terms.
  • Allows discount by amounts or percentage.
  • Allows manually written checks to be processed through the system.

Cash Requirements Forecast

  • Allows entry of date of check run and date of next check run.
  • Provides cash needs to pay past due, currently due and due based on discount.
  • Provides discounts lost and available.
  • Provides a note of invoice status such as ”Hold“, ”Delayed“, ”Credit Balance“ and ”Partial Payment“.
  • Allows ”Planned Pay Date“ to override invoice due date.

Payment Selection

  • Allows selection of individual invoices.
  • Allows selection of all unpaid invoices by vender range.
  • Allows selection of unpaid invoices by invoice due date and discount date.
  • Allows partial payment of invoices.
  • Allows forced discount by vendor or by selected invoice.
  • Allows hold of vendor or single invoices.

Vendor Status

  • Provides vendor screen inquiry or report listing showing payments and discounts taken and lost this year and last year, last payment date, amount and check number.
  • Allows on-line up-to-date inquiry into invoice status.
  • Provides Aged Trial Balance showing open invoice total, future, current and four periods past in summary by vendor or with detail.
  • Allows selective purge of history.

Other System Highlights

  • Provides on-line check inquiry.
  • Provides for selective check reprinting.
  • Allows for automatic check reversal.
  • During invoice data entry, vendor and general ledger numbers are verified, invoice and distribution amounts are accumulated and displayed by voucher, vendor, and overall totals.
  • Allows general ledger distribution to be printed and can automatically be transferred to the General Ledger system in summary or detail.
  • Provides comprehensive ”printed“ audit trails throughout the system.
  • Utilizes the capabilities of the ORACLE(tm) data base management system.

Accounts Receivable

Flexibility

  • Allows use as a stand alone system or interfaced with other PBCS applications.
  • Provides multi-company capabilities.
  • Provides multi-division capabilities.
  • Handles both open item and balance forward customers.
  • Allows detail entry of charges and payments with minimal input.
  • Provides flexible aging setup that allows you to define aging periods.
  • “Ad Hoc” inquiry capability allows immediate retrieval of virtually all of the customers pertinent data, outstanding invoices, aged balances, credit and sales information.

Reports

  • Transaction Analysis
  • Statements
  • Aged Trial Balance in Detail or Summary
  • Delinquent Accounts Report
  • Bad Debt & Collection Agency Report
  • Credit Limit Report
  • Selective Delinquent Notices
  • Selective Mailing labels

Data Entry

  • Provides for invoice, debit memo, credit memo and cash receipts posting.
  • Provides for default and multiple general ledger distributions.
  • Provides for default customer terms which may be changed for an individual invoice.
  • Provides for automatic calculation of due dates and discount.
  • Allows discount by amounts or percentage.
  • Allows use of multiple Accounts Receivable and Cash Receipts accounts.
  • Provides for rapid cash receipts posting to open invoices or to unapplied cash.

Statement Options

  • Allows on demand statements.
  • Allows customers to be excluded (yes or no).
  • Provides for statements by customer range or statement cycle.
  • Provides for delinquent messages.
  • Provides for either open-item or balance forward format, with or without aging.
  • Allows manual entry or automatic calculation of finance charges.

Customer Status

  • Includes name, address, city, state, zip, customer contact name and phone number region, branch, and salesman.
  • Provides credit information such as credit manager assigned to customer, limit, hold, total late charges, date and amount of last payment.
  • Provides for customer follow-up on late invoices and customer contacts.
  • Allows on-line up-to-date inquiry into account status.
  • Allows selective purge of history.

Other System Highlights

  • During charges posting, the customer, invoice and general ledger numbers are verified. Invoice and distribution amounts are accumulated and displayed.
  • Provides for selective statement reprints.
  • Provides on-line payment inquiry.
  • Provides import of invoices from other sources.
  • Allows general ledger distribution to be printed and can automatically be made to the General Ledger system in summary or detail.
  • Provides comprehensive audit trails throughout the system.
  • Utilizes the capabilities of the ORACLE(tm) data base management system.

General Ledger

Flexibility:

  • Use stand alone or interfaced with other PBCS Foundation Series applications.
  • Provides multi-company capabilities.
  • Provides multi-division capabilities.
  • Allows detail entry of cash receipts, cash disbursements, sales, purchases, and general journal entries.
  • Provides “Ad Hoc“ inquiry capability for immediate retrieval of virtually all company and transaction data stored in the data base with a few simple keystrokes.
  • Allows 1-53 accounting periods.
  • Provides comparative of current, budget and last year data with variance presented as + or - dollars and ratio.

General Systems Information:

  • Allows Accrual or Cash maintenance of books of original entry.
  • Allows rapid setup of new company by copying wanted information from a previously setup company or custom design for new company.
  • Provides flexible general ledger account number containing department number, sub-accounts, etc… up to 14 digits allowed.
  • Allows Financial Statements to be custom designed to fit the company’s needs…
  • Allows years, both fiscal and calendar to be handled automatically.
  • Provides for 132 column printer use.
  • Allows reruns to be made for any period at any time since the system does not require month-end close.
  • Allows corrections to be made to the data by changing the transaction only… all reports will reflect corrected balances.
  • Allows ”Ad Hoc“ inquiry reports to be displayed on the screen or sent to the printer for hard copy.
  • Provides automatic formatting of Financial Statements.
  • Allows General Ledger Reports to be presented in summary or detail, balance forward or accumulative, for any period at any time.
  • Allows year end general ledger and payroll data to be retained for comparative purposes. A listing of all closing entries is produced.
  • Allows Payroll Accumulation Reports to be prepared after-the-fact for any time period for departmental analysis or preparation of governmental reports such as 941’s, W-2’s, 1099’s.

Financial Reporting

General Ledger Report:

  • Presented in summary or detail, for any period, at any time.

Financial Statements:

  • Multiple Total Levels-User Controlled.
  • Arithmetic - add, subtract, multiply or divide any account with another or with a constant.
  • Dollars and / or Units
  • Memo Accounts
  • Ratio Analysis
  • Prior, Current, Year-to-Date, Last Year, or Budget Balances may be printed.
  • Variance Calculations-Last Year and / or Budget.
  • Percentage Calculations.
  • Page Header / Footers.
  • Automatic Date Printing.
  • Descriptive Text within the Reports.
  • Automatic Net Profit Calculation.
  • Logical Branching within the Reports.
  • Utilizes the capabilities of the ORACLE™ data base management system.

Payroll Checkwriting

Flexibility

  • Use as a stand alone system or interfaced with PBCS General Ledger.
  • Provides multi-company capabilities.
  • Provides multi-department capabilities.
  • Provides multi-pay frequency capabilities.
  • Provides multi-state capabilities.
  • Allows multiple earnings and deduction types. Up to 99 codes.
  • Allows you to specify taxable status of each deduction and earnings type.
  • Allows for proper handling of tax deferred annuity deductions.
  • “Ad Hoc” inquiry capability allows immediate retrieval of virtually all employee and transaction data stored in the data base with a few keystrokes.

Reports

  • Payroll Checks and Check Register
  • Employee Earnings Analysis
  • Deductions Analysis
  • Tax Analysis
  • Quarterly governmental reporting
  • Form W-2
  • General Ledger Distribution
  • Departmental Labor Distribution
  • Workmen’s Compensation Analysis

Data Entry

  • Provides for rapid entry of hours worked or dollars earned by earnings type.
  • Provides automatic salary generation.
  • Allows manual checks and associated deductions to be processed.
  • Provides for the entry of one time voluntary deductions.

Voluntary Deductions

  • Allows up to 99 different codes.
  • Allows deductions to be processed as fixed or variable amounts or as percents of gross pay.
  • Annual limits may be applied.
  • Allows you to specify the frequency of deductions for each employee.
  • Provides for missed deductions to be caught up once funds are available.

Tax Calculation

  • Maintains tax rates and other tax calculation information in tables that are easily changed when tax laws change.
  • Allows state withholding taxes to be calculated based on rates, exemptions and add-on amounts, or to be calculated as a percent of gross earnings or federal tax.
  • Provides flags in employee master to exclude FICA or FWT from calculation.
  • Allows additional federal withholding to be deducted automatically.
  • Provides for the calculation of state unemployment insurance and allows for reciprocal SUI agreements between states.
  • Handles calculation of taxes for employees working in multiple tax localities.
  • Provides for the calculation of employer liability for FICA, state and federal unemployment based on rates you maintain.

Check Generation

  • Prints deduction name and earnings type name current and YTD on check stub.
  • Provides flag in employee master to exclude an employee from check writing.
  • Allows selective check reprinting.
  • Prints check register.
  • Allows automatic check reversal.

Other System Highlights

  • Allows comprehensive departmental breakdowns of general ledger information.
  • Provides for the creation of the appropriate distributions to general ledger accounts generated by a payroll.
  • Interfaces with PBCS General Ledger to transfer information in summary or detail without reentry.
  • Provides convenient on-line check inquiry.
  • Allows on-line, up-to-date inquiry into the earnings, tax and deduction history information for each employee.
  • Utilizes the capabilities of the ORACLE(tm) data base management system.

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