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Linked to MRP, Purchase Orders features real-time tracking, automatic updating of vendors and inventory account balances, and extensive reporting capabilities. Advanced laser form technology produces high-quality laser printed purchase orders for vendors.

Features of Purchase Orders

  • Supports blanket orders with individual purchase orders released against the master order.
  • Generates recurring purchase orders, drop-ship orders, special bid orders, and estimates.
  • Tracks groups of items by the lot numbers assigned when items are received.
  • Supports inventory tracking of individual items according to serial number.
  • Allows the user to receive partial drop shipment purchase orders.
  • Transactions immediately update vendor and inventory balances.
  • Allows multiple suppliers for each inventory item with tiered pricing.
  • Unit of measure conversion enables the user to purchase items in different units of measure than those in which the items are stocked or sold.
  • Provides estimated “Landed” cost on purchased items with average cost.
  • Supports multiple remit-to addresses per vendor.
  • Creates purchase orders and handles receiving.
  • Works with Accounts Payable to track liabilities and invoice receipts.
  • Records unlimited notes and memos with any line item.
  • Assigns landed costs to purchases for analysis of freight and other fees.
  • Displays or prints 24-month vendor purchase histories and vendor balances complete with graphs in Microsoft Excel.
  • Real-time Business Status Report provides immediate status for open purchase orders, unbilled purchase orders, and period-to-date orders and receipts.
  • Warns the user when a vendor’s balance exceeds available credit.
  • Supports recurring purchase orders.
  • Use standard comment text or create purchase order comments that are printed on the purchase order.
  • Allows cancellation of open quantities after a receipt is entered.
  • New vendors and inventory items can be added during purchase order entry.
  • Creates a Return Order when necessary and applies it to the original purchase order.
  • Cost tiers for vendors can be set up by item based on volume quantities or vendor specials.

Recommended Purchase Orders

  • Creates recommended orders directly from MRP calculations.
  • Scans inventory and automatically generates purchase orders for purchased items.
  • Allows the user to easily convert recommended orders into actual purchase orders.

Standard Reports

Each report may be customized from a matrix of user-selected options and may be displayed, printed, exported to a spreadsheet, faxed, e-mailed, or saved on disk. Available reports include:

  • Business Status Report
  • Open Orders Report
  • Purchase Order Receipts
  • Purchase Order
  • Recommended Reorder
  • Recurring Purchase Orders
  • Vendor File Report
  • Blanket Orders
  • Landed Cost Receipts