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The Accounts Receivable system offers a complete, easy to use procedure for keeping records of customer’s purchases and payments and controlling collections, sales, credit authorization and adjustments. The advantages of this system are: Credit and collection departments know the status of each account at all times. Current records are accessible to those making adjustments and to those handling payments. Management is able to determine the profitability of each customer. Statements are ready to mail at the appointed time. Automated accounts receivable processing minimizes errors and eliminates paper handling. It increases productivity and efficiency which results in added profits.

This package forms a portion of our Integrated Accounting system which also includes General Ledger,Accounts Payable, Order Entry, Inventory Management, and Payroll.

Commonly Asked Questions

  • What type of Accounts Receivable system(s) does the software support?
    • Open item
  • How are cash receipts for open item accounts applied?
    • Always to a specific invoice
  • What is the maximum number of receivable accounts which can be created and maintained?
    • Limited only by disk space
  • Can finance charges be applied to pastdue accounts?
    • Yes, for all past due accounts and for selected past due customers only
  • Can finance charges for past due accounts be charged at different rates for each account?
    • Yes
  • Can finance charges be applied on a different number of days after the due date for individual accounts?
    • Yes
  • Can the software account for revenue derived from finance charges separately from that derived from goods or services?
    • Yes
  • List the information maintained in the accounts receivable customer file?
    • Name and invoice address
    • Personal contact and phone number
    • Salesman
    • Ship-to address
    • Credit limit
    • Discount code
    • Account balance
    • Customer’s sales - year-to-date
    • Customer’s last payment date
  • Aging reports are available for:
    • All customers or selected customers
  • Aging is calculated from:
    • The invoice date
  • Which accounts receivable screen inquiries will your software provide:
    • Inquiries by invoice date
  • Can the software produce customer account statements?
    • Yes, for customers with an outstanding balance
  • Can customer statements be produced for different periods?
    • Statements are produced for the same period, eg. monthly or quarterly
  • Can the Accounts Receivable software automatically calculate and report salesmen’s commissions?
    • No
  • Which reports can the Accounts Receivable software print?
    • Age of Accounts Receivable in order:
      • by customer
      • by salesman
      • by region
    • Sales Journal
    • Statement by Account
    • Distribution Sales Journal
    • Cash Receipts Journal
    • Sales Report
      • by customer
      • by product
      • by salesman
    • Customer List
      • in numerical order by customer number
      • in alphabetical order by customer name
      • showing new and deleted customers only

Other Applications

The following applications are designed to work hand-in-hand with Accounts Receivable:

"Accounts Receivable" is part of the Polymathic General Accounting line of products, developed by Polymathic Group.