Is Polymathic General Accounting right for your business?

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The Accounts Payable system offers a complete, easy to use procedure for the verifying and recording of liabilities, the timely payment of obligations and assures that current information is available for use in determining future cash requirements, and planning for the maximum use of cash resources.

The advantages of this system are:

  • Vendor and open item information is accessible at any time for reporting, inquiry and updating.
  • Liabilities are automatically aged.
  • Cash requirements are projected, and available discounts are identified.
  • Invoices can be paid on a selective basis.
  • Cheques are automatically written.
  • Timely reports are generated to assist in management analysis and planning.
  • This package forms a portion of our integrated Accounting System which also includes General Ledger, Accounts Receivable,Order Entry, Inventory Management and Payroll.

Commonly Asked Questions

  • Which accounting method(s) can be used for accounts payable?
    • Cash & accrual
  • What is the maximum number of vendors which can be created and maintained in the vendor file?
    • Limited only by disk space
  • What is the maximum number of accounts payable which can be open at any one time?
    • Limited only by disk space
  • How many different chequing accounts can be used for accounts payable?
    • One
  • Which information is created and maintained in the accounts payable vendor file?
    • Name and address
    • Personal contact and phone number
    • Vendor number
    • Terms of payment
    • Due days after invoice date
    • Discount percentage
    • Year-to-date purchases
  • How does the Accounts Payable system assist with the preparation of cheques?
    • Preparation of amount due report
    • Print the cheque (including MICR encoding)
    • Preparation of disbursements report
  • Can prenumbered cheques be used with the software?
    • Yes
  • Can the Accounts Payable software calculate and apply discounts automatically?
    • Yes
  • If the system can automatically calculate a discount, can the discount be overridden?
    • Yes
  • How can the discount be overridden?
    • By selected vendors or by selected invoices
  • Can expenditures be allocated to specific profit centers?
    • Yes
  • Can expenditures be allocated to specific jobs?
    • Yes
  • What reports can the Accounts Payable system produce?
    • Open item report for all accounts payable
    • Open item report for a specific vendor
    • Cash requirements report
    • Aging reports by due date
    • Purchase journal (voucher register)
    • Vendor list
  • Can a prepayment report which compares several different payment schemes prior to printing cheques be produced?
    • No

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable:

"Accounts Payable" is part of the Polymathic General Accounting line of products, developed by Polymathic Group.