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Plus & Minus Professional

A full ERP system designed by Plus & Minus Software.
Questions about Plus & Minus Professional? Call (800) 827-1151 and talk to a software expert now.

Plus & Minus Professional: for single or multi-user environments, Professional is our 32-bit accounting, distribution and light manufacturing software for the small to medium sized enterprise. Developed for the growing business, it includes all of the core functionality necessary for running your business, and in addition, includes many routines that are considered to be add-ons, or extra modules by other mid-market accounting systems.

Accounts Payable

Features Include:

  • Add, edit or delete invoices anytime before, during or after payment activity
  • Enter new vendors much faster and easier with the new vendor template
  • Retains vendor detail indefinitely
  • Allows partial payment of invoices
  • Select invoices for payment based on user-defined discounts and due dates
  • Special “Quick Check“ feature allows you to write a check and enter the invoice for that check simultaneously
  • The ”Quick Check“ window looks like a check
  • Disbursement transactions are kept in the single file and are available for recall and analysis whenever needed
  • There are no time periods in Plus & Minus. There are no special procedures required for month end reporting
  • Quickly identifies all outstanding payments with a statistical payment history
  • Closed invoices can be recalled as needed
  • Supports pre-paid invoices
  • Distribution of invoice accounting to a job, department or fund is real-time (as entered)
  • User defined terms for each vendor
  • User defined check format
  • Supports MICR checks
  • Supports EFT (Electronic Fund Transfer)
  • You may void checks as needed
  • Looks up vendor by name or account number
  • Quickly processes hand-written checks
  • Can print checks from an unlimited number of bank accounts
  • Prints Miscellaneous, Dividends and Interest 1099s and 1098s
  • Form 1099 and 1098 information can be transmitted to the IRS magnetically
  • Calculates available discounts automatically
  • On-line cash reconciliation
  • Supports “remit to” addresses for companies using cash concentration systems

Accounts Receivable

Features Include:

  • Add, edit or delete invoices anytime before, during or after payment
  • Since there are no periods in Plus & Minus, you may charge a payment against any invoice without regard to any accounting period
  • Allows partial payment of invoices
  • Enter payments in a spreadsheet style entry window showing customer invoices
  • Supports open item and/or balance forward customers
  • Enter new customers much faster with all-new customer template
  • Transaction history is maintained indefinitely
  • Allows user-defined terms, codes and aging periods
  • Provides automatic transactions and invoices with flexible frequency options to handle repetitive billings
  • Provides multiple default price codes per customer
  • Allows multiple “ship-to” addresses per customer
  • Allows access by customer name, ID or phone number
  • Prints customizable statements. You define each cell on preprinted forms or blank paper
  • Calculates finance charges automatically based on customer type and handles minimum charge
  • Prepares county, city and state tax for monthly sales tax reports
  • Provides standard or extended user-defined collection messages for statements
  • Full integration with other functions is inherent in single-file design, including: inventory, job cost, contribution, fund accounting, etc.

Foreign Currency Translation

Plus & Minus supports foreign currency conversion by maintaining another set of books in the target currency.

  • Translate as often as necessary
  • Maintain translation table by day, week or month
  • Translate using futures contracts
  • Translate by day rate or average for month or month-end rate

Different rates can be applied to individual assets, liabilities, equity, revenues and expenses.

Fund Accounting

Features Include:

  • Unlimited number of funds
  • Fund Matrix reports the balance sheet and income statement by fund
  • Inter-fund balances are eliminated in consolidation (if there are no timing differences)
  • Sub funds can be created and reported as subsidiaries to the main funds
  • Supports inter-fund and intra-fund transactions
  • Supports inter-fund and intra-fund balances
  • Funding contract transaction details can be recalled by date crossing fiscal year ends, if needed
  • Custom Reports also available

General Ledger

Features Include:

  • There is no posting to the General Ledger
  • The Plus & Minus General Ledger provides six industry specific charts of accounts for easy start up. You may also create your own chart of accounts
  • Since Plus & Minus is transaction based, the detail remains indefinitely
  • Plus & Minus offers flexible reporting from one day to multi-year (weekly, monthly, semi-monthly, bi-monthly, quarterly, semi-annually, annually, bi-annually, etc.). Anyway you want it.
  • Plus & Minus creates financial statements for a range of prior or current periods
  • Up to 1 million departments may be used to track profitability detail
  • Plus & Minus allows repeating, reversing and forwarding journal entries to handle automatically all routine transactions
  • Plus & Minus allows you to adjust transactions to prior periods
  • Plus & Minus provides optional user-definable headers and footers to customize financial statements
  • Plus & Minus provides financial statements which may include period, monthly, quarterly and year-to-date information with budget or prior period comparisons
  • Plus & Minus prints dollar variances on Balance Sheets and Income Statements of comparative reports
  • You can even print monthly or weekly reports and export them to spreadsheet for time-line graphing and analysis
  • Rounding can be cents, dollars or thousands
  • Automatic consolidation of up to 400 companies at one time will produce a “consolidating“ balance sheet and income statement
  • Plus & Minus supports a consolidating ”Top“ company (record elimination entries)
  • Plus & Minus will distribute earnings to an unlimited number of partners in a partnership
  • You may use a ten or eleven digit explicit account structure (17 implicit structure)

Inventory

Features Include:

  • Supports LIFO, FIFO, Specific Unit, Moving Average, Retail Sales and Lower of Cost or Market costing methods
  • Provides up to a 15 character ID for each item
  • Tracks in real-time; quantities on-hand, on-order, committed and transfers
  • Discounts on multiple items by percent, amount or both
  • Handles change by range of items, departments or vendor
  • Prices per item can be adjusted up or down by customer and/or salesperson
  • Prices can be changed in a Plus & Minus spreadsheet using formulas or exported to any popular spreadsheet and imported back
  • Enter and store prices by amount or as percent markup above current cost
  • Once entered on an invoice, price and cost does not fluctuate
  • User defined template for entry of inventory items. Change any system-provided defaults or add additional default information into any inventory item master record field to save time when setting up new items
  • Items can be imported from spreadsheet
  • Item look up items number or description
  • Track by serial number
  • Track by lot number
  • Track items by departments
  • Track items by warehouse
  • Provides multi-level assembly and disassembly capabilities for the selling of items comprised of several components
  • Provides vendor history; sales, returns, adjustments and receipts
  • Extends selling price up to four digits to the right of decimal point
  • Indefinitely retains inventory transaction detail for historical reporting on each or specific items
  • Supports bar coding when receiving, moving or shipping
  • Carry company bar code ID and/or customer bar code ID (necessary for items using UPC codes)
  • Physical inventory can be bar scanned and entered on an electronic worksheet
  • Up to 4 by 40 character rows to describe each item
  • Allows up to 16 by 40 character rows for extended description
  • Up to 68 definable item cells

Job Cost

Features Include:

  • Generate job cost reports on a “committed” basis (open purchase orders)
  • Track costs and revenue by specific job, panel, phase or any of over one hundred combinations
  • Maintains cost of labor, equipment, materials, sub-contractors, overhead and user-defined costs as they occur
  • Compares budget with actual cost for specific tasks to track individual phase and cost combinations
  • Produces AIA draw request (with spreadsheet)
  • Generates contract-in-progress report for submission to bonding agent
  • Single-file eliminates interfacing. Transaction entry is real-time
  • Track payables by job
  • Track change orders
  • Input budgets from spreadsheet takeoffs or third party systems

Payroll

Features Include:

  • Calculates wages and payroll deductions automatically
  • Use employee templates for easy employee setup
  • Includes built-in-current year federal, state and local tax tables for all 50 states, Washington D.C., Puerto Rico and the Virgin Islands
  • Supports automatic payroll processing for hourly, salaried, salary plus overtime, commission or draw-against-commission pay types Process employees individually or at the same time
  • Voids previously entered payroll checks at any time
  • Write paper checks, MICR checks or EFT (Electronic Fund Transfer)
  • Information is added in real-time to Monthly, Quarter to Date and Year to Date data
  • Distribute gross pay directly or indirectly
  • Direct distributions can be up to 100 cost centers per check
  • Stores employee data indefinitely
  • Supports daily, weekly, bi-weekly, semi-monthly, monthly, semi-annually, annually or nine monthly (used in schools) payrolls
  • Supports Cafeteria (Sec 125), 401 (k) and 403 (d) plans
  • Supports 10 Miscellaneous deductions
  • Generates printed and magnetic media W-2s automatically at the end of the year
  • Automatically accrues vacation and sick hours earned by pay period or by hours worked
  • Supports EIC (Earned Income Credit)
  • Supports TIP reporting
  • Automatic payroll deduction for child support sets up as a payable for check writing to court trustee
  • Import of time data from third party time gathering systems
  • Burden rates can be set for use in Job Cost
  • Handles Worker Compensation calculations for class of work performed
  • The current tax tables are shipped with the system

POS, Point of Sale

The Plus & Minus POS (Point of Sale) system uses off-the-shelf hardware. The POS uses existing Plus&Minus single-file architecture. No new files are created to service POS sales. Sales can be on account, cash, credit card or a mix. Hardware supported follows:

  • Computer
  • Monitor
  • Keyboard
  • Thermal printer
  • Bar code scanner
  • Cash drawer (optional)
  • Check scanner

Purchase Quote/Order/Invoice

The Purchase Quote/Order/Invoice Document Writer allows you to prepare quotes, orders and invoices to your vendors, organize your inventory and monitor the quality of vendor performance. It’s easier to supervise purchasing, plus you’ll have better control of your inventory with automatic real-time updates and EOQ (Economic Order Quantity) analyses.

  • E-mail, print or fax quotes, orders and invoices
  • Issue Purchase Orders for stocked or non-stocked items
  • Explode purchase quote or orders for submission to vendors
  • Purchase orders can be up to 1,000 rows long. You can carry generic descriptions for each item
  • Receive items not on original purchase order
  • Items can be charged against a job
  • Updates are real-time
  • Converts quotes to orders and orders to invoices on demand
  • Quotes and orders can be recalled and used to create a new order
  • Quotes, orders and invoices remain on-line indefinitely. This feature is vital if moving your office to a near-paperless environment
  • Update Inventory “on-order purchases” when order is entered. Updates “on-hand“ Inventory when order is received or invoiced
  • Changes invoice number on backorders
  • Prints assembly detail on documents, if needed
  • User-defined print/fax format. Up to 68 cells of information for each document
  • Numbers documents automatically
  • Allows separate number ranges for quotes, orders and invoices
  • Create backorders at user’s option
  • Supports EDI translation
  • Word wrap for entering lengthy descriptions
  • Supports multiple warehouses
  • Supports serial/lot numbers
  • Allows voiding of open orders
  • Copy a sales order as a purchase order (just-in-time inventory)
  • Scan backorders in backorder chain
  • Supports contract pricing
  • Supports vendor item numbers
  • A “Roll Through” option allows you to scan vendor orders electronically

Sales Quote/Order/Invoice

The Sales Quote/Order/Invoice Document Writer allows you to prepare quotes, orders and invoices to service your customers and organize your inventory.

  • E-mail, fax or print quotes, orders and invoices
  • Sale documents can be up to 1,000 rows long
  • Converts quotes to orders and orders to invoices on demand
  • Quotes, orders and invoices remain on-line indefinitely. Vital for a near-paperless environment
  • Changes invoice number on backorders
  • Prints assembly detail on documents, if needed
  • Quotes and orders can be recalled and used to create a new order
  • Update Inventory “committed sales” when order is entered. Updates “on hand“ when shipped
  • User-defined print/fax format. Up to 68 cells of information for each document
  • Customer setup window supports international addresses
  • Numbers documents automatically
  • Create backorders at user’s option
  • Supports EDI translation
  • Supports multiple warehouses
  • Supports serial/lot numbers
  • Allows voiding of open orders
  • Copy a purchase order as a sales order (just-in-time inventory)
  • Scan backorders in backorder chain
  • Supports contract pricing (a separate price for each customer)
  • Supports customer item numbers
  • Customer Purchase Order Number search (by customer or global for all customers)
  • Supports requisition ordering
  • A ”Roll Through“ option allows you to scan customer orders electronically
  • Calculate commissions by item

Work in Process: Quote/Order/Invoice

Plus & Minus makes it easier to supervise work in process, plus you’ll have better control of your inventory with automatic real-time updates and EOQ (Economic Order Quantity) analyses. The Work in Process Document Writer is similar to the Sales and Purchase Document Writers. When you learn one you have learned the others.

  • E-mail, print or fax quotes, orders and invoices
  • Issue Work in Process Orders for stocked or non-stocked items
  • Work in Process orders can be up to 1,000 rows long. You can carry generic descriptions for each item
  • Items can be charged against a job
  • Updates are real-time
  • Converts quotes to orders and orders to invoices on demand
  • Quotes and orders can be recalled and used to create a new order
  • Quotes, orders and invoices remain on-line indefinitely. This feature is vital if moving your office to a paperless environment
  • Changes invoice number on backorders
  • Prints assembly detail on documents, if needed
  • Update Inventory “on-order purchases“ when order is entered. Updates Inventory when order is moved or invoiced
  • User-defined print/fax format. Up to 68 cells of information for each document
  • Numbers documents automatically
  • Allows separate number ranges for quotes, orders and invoices
  • Create backorders at user’s option
  • Supports EDI translation
  • Word wrap for entering lengthy descriptions
  • Supports multiple warehouses
  • Supports serial/lot numbers
  • Allows voiding of open orders
  • Scan backorders in backorder chain
  • Copy a sales order as a work-in-process order (just-in-time inventory)
  • Supports stage numbers and descriptions
  • A “Roll Through” option allows you to scan stage orders electronically

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