The general ledger system is the final repository for all transactions that affect the Company’s accounts. The OpS general ledger system maintains budgeted and actual information by account by period for the current year and previous two years. The GL supports up to 18 fiscal monthly periods. The fiscal period end dates are user definable. This allows the GL to be actively continued for six months after the year end has occurred. Journal entries created by the accounting firm can be posted to the prior year allowing a full reconciliation and balancing between the Ops GL and the accounting statements for the year end. Furthermore any prior period adjustments will automatically be reflected in the subsequent period opening balances. OpS Order Entry / AR, Purchasing / AP, Job Costing and Payroll have automatic feeds to the general ledger.

• Flexible account code structure that includes division, department and sub account code.
• Ability to set a common chart of accounts for multiple companies.
• Ability to set up and maintain account codes and associated budget and historical actual data.
• Ability to set up journal entries for miscellaneous account transactions. The journal entries can optionally be set up on a recurring basis or on an automatic reversing basis.
• Ability to set up account redistribution tables that will redistribute amounts in one account to a series of other accounts on a percentage basis.
• Posting function that posts all journal entries and other automatically generated account transactions to the general ledger.
• Year end processing that clears the P&L accounts, moves the cleared amounts to retained earnings and ages the current and previous year information.

The following is a partial list of the reporting capability in the General Ledger system:

• Ability to print posted and unposted transactions for audit trail purposes.
• Trial Balance report.
• Account analysis reports by either account, department, division or any combination for a selectable range of accounting periods.
• A highly flexible capability for generating financial statements. The P&L or Balance sheet reports can be run for all divisions/departments or for selected divisions/departments. The output is available in multiple optional formats. These formats control the information printed in the report columns (such as Current Year Actual, Current Year Budget, Previous Year Actual, etc.). The report may also be printed at the individual account level or summarized by account category for presentation level reporting. The number of account categories is unlimited and set at the account level.