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The Purchase Order Tracking module will create, track, process, and receive all phases of the PO cycle. Additionally, it will calculate inventory requirements and compiles reorder reports for management. This module fully supports purchasing based on formulas using minimum and maximum reorder points, average usage by period specified, lead time and EOQ’s (Economic Order Quantity). All inventory requirements and reorder functions are tied directly into the sales analysis module; and PO tracking is integrated into Inventory, Bill of Materials, Order Processing, Sales Analysis, Accounts Payable and Production Tracking modules. The fact that sales trends are identified and purchase recommendations are made to allow inventory value to be reduced without affecting sales. Additional features of this module include:

  • Automatic Number Assignment
  • Automatic Entry of Vendor Information
  • Add New Vendor on the Fly
  • Alternate Vendor Purchase from
  • Addresses
  • Shows Both Customer & Vendor Item
  • Number on Purchase Order
  • Defaults Vendor Terms Codes
  • Defaults Ship via Instructions
  • Defaults FOB
  • Defaults Purchase Unit of Measure
  • Free Form Commenting
  • Non-stock Purchasing

All POs can be reviewed before printing, or you can elect to have POs automatically created. The floating reorder point allows you to detect sales or usage trends up or down. The system will automatically increase or decrease the quantities to order; thereby preventing the overstocking or overbuying of materials/items falling out of favor. Some reports available with this module are:

  • Open Purchase Order Report
  • Delayed Purchase Order Report
  • On Order by Item Report
  • Scheduled Receipts Report
  • Open Order by Vendor Report
  • Incomplete Receiving Report
  • Dollars on Order by Vendor
  • Completed Purchase Order Report