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AP Invoice Automation

An invoice tracking solution designed by Paramount Technologies.
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Streamline PO and non-PO Transaction Entry, Approval and Paperless Storage for Accounts Payable Invoices.

WorkPlace provides a complete and integrated AP Invoice Automation solution to ensure consistent process controls and visibility to invoices across companies and locations. WorkPlace AP Invoice Automation streamlines PO and non-PO invoice transaction entry, approval workflows, and reporting, and paperless document processing and storage.

Realize the Immediate Benefits of AP Invoice Automation

AP Invoice automation adds document capture to the proven WorkPlace financial solution and leverages its seamless ERP integration.

  • Paperless AP Invoice processing – eliminate lost or misplaced files
  • Centralized secure document retention for fast retrieval and research

Manage Budgets and Expenditures

  • Enforce vendor contracts, budgets and pricing
  • Eliminate late payment charges and lost discounts.

Enforce Approvals

  • Consistent approval workflows and budgetary controls for PO and Non- PO invoices
  • Automatically detect invoice variances and route for approval

Accurate ERP transaction Update

  • Invoice line item distribution to GL accounts, cost centers, and projects or jobs
  • Allocate invoices to multiple companies
  • 1099 Box and Type selection
  • Enterprise-wide data is centralized for detailed analytics, dashboards and performance metrics

Electronic Vendor Interaction

  • Lower invoice processing cost with vendor entry of invoices, submission to e-mail inbox, or scanned invoice folderProcess vendor contracts in multiple currencies Vendor Invoice Portal
  • The Vendor self-service portal allows your approved vendors to log in, view purchase orders, and enter invoices.

Receiving and Invoice Match

  • WorkPlace Invoice Matching provides 2-way and 3-way matching of invoices with goods and services ordered and received

Check Request

  • WorkPlace Check Request allows you to enforce consistent spend management policies and approval workflows to Non- Purchase Order (PO) invoices.

Vendor Portal

  • The Vendor self-service portal allows your approved vendors to log in, view purchase orders, and enter invoices.
  • WorkPlace offers unlimited routing customized to roles and your organization structure – based on approval criteria such as amount, department, budget, project, and vendor.

Optional Modules:

  • PunchOut
  • Request for Quote
  • Vendor Management

WorkPlace AP Invoice Automation is seamlessly integrated with:

  • Microsoft Dynamics AX
  • Microsoft Dynamics GP
  • Microsoft Dynamics NAV
  • Microsoft Dynamics SL
  • Sage 100
  • Sage 300
  • Sage 500
  • Blackbaud Financial Edge

Horizontal Features for Multi-Company and Global Business Needs

  • Multi-Currency
  • Multi-Company
  • Multi-Language

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