Accounts Receivable

Accounts Receivables consists of the following sub-modules: Manager, Client Invoicing, Cash Receipts, Activity Entry, Reporting, Cash Management, and Trust Accounting.

• Accounts Receivable - Manager allows you to:
  • Maintain clear records of patient personal information as HCN, SIN, billing details, employer details, and contacts
  • Pertinent information is transferable to activity entry screens with a click of a button, eliminating re-keying time and errors
  • Personalize invoices, receipts, and statements
  • Default refund and write off accounts, patient rebate accounts, and tax rates
  • Set default printing options to be used by the system unless overridden for a particular transaction or posting
  • Optional “auto invoice” feature to designate a guarantor-specific invoice prefix and factor grouping options for invoice creation with the click of a button
  • Customize aging increments to enhance usage of the Aged Trial Balance report
  • Optional default receivable and/or revenue facility code to override activity entry facility code enhances reporting for multiple-facility organizations
  • Default primary codes for revenue and accruals
  • Default codes for processing collections and write offs
  • Add multiple pricing brackets per service
  • Default primary and secondary codes
  • Optional defaults such as physician, taxes, and ICD9 code
• Accounts Receivable - Client Invoicing allows you to:
  • Automatically produce client invoices
  • Group posted and tagged activities by guarantor, service, or AR type for custom-invoicing
  • Use auto-invoice function to quickly generate all or specified invoices according to defaults predefined in the AR Manager
  • Create single or multiple invoices as desired and statements on demand
  • When required, bypass activity entry procedure and create a manual invoice, identifying the specific accounting transaction
• Accounts Receivable - Cash Receipts allows you to:
  • Easily manage how payments are processed and applied to outstanding activities
  • Record any form of collection, including invoice payments, prepayments, payments on account, and donations
  • Locate activities by invoice number, recipient, or guarantor
  • Apply a miscellaneous payment to a client or guarantor's account for subsequent allocation to activities
  • Create, view, print, edit, or delete recurring receipt templates
  • Cancel or unallocate receipts
  • Refund overpayments or write off outstanding balances
• Accounts Receivable - Activity Entry allows you to:
  • Easily create and process activities or credits within batches housing multiple facility combinations
  • Edit and print what you need
  • Automatically calculate activity and adjustment totals
  • Edit non-accounting information within posted batches
  • Easily make adjustments to posted activities and produce an activity report providing an audit trail of the updated charge
  • Import information from Ormed Inventory Sales and activity or recipient information
• Accounts Receivable - Cash Management allows you to:
  • Automate the reconciliation process between cash counts and receipts processed for any given location
  • Setup templates to use for daily or weekly floats and cash counts
  • Setup user-defined variance limit to trigger the system to require supervisor override to post a cash count in the event a variance exceeds that limit
  • Create journal vouchers to transfer selected cash counts from cash on hand to bank to assist bank reconciliation process
  • Access easy-to-use reports that provide an audit trail of approved variances, cash counts, and deposits
• Accounts Receivable - Trust Accounting allows you to:
  • Setup multiple user-defined trust accounts per patient (i.e., the user names the trust account categories and sets up as many different types as required for monitoring purposes)
  • Designate a minimum balance per trust account, per patient, with a replenishment report for monitoring accounts and informing patients or their families when additional funds need to be deposited
  • Process deposits and withdrawals into trust accounts in real-time
  • Track patient valuables
  • Automatically calculate interest for funds held in patient accounts
  • Fully integrated with the AR system to allow for payment from a trust account to cover outstanding charges
  • Easily generate reports that provide an audit trail of trust accounts, transaction history, and valuables