The ObjAcct Cash Manager module helps you efficiently handle your banking transactions, such as: the deposit of cash receipts, check writing and bank statement reconciliation including interest, service charges and other transactions.
Deposits can be automatically generated from cash receipts entered in the ObjAcct Accounts Receivable module and printed on bank deposit slips. Checks may be entered and printed on pre-printed and blank check formats. Checks may be voided individually or in group selections.
The Reconciliation application allows you to easily clear deposit and check transactions as well as enter interest and bank fees in one central location.
Online deposit, check and reconciliation inquiry screens provide immediate access to all open and historical Cash Manager documents. Cash Manager queries and reports with drilldown capability provide in-depth cash manager transaction details necessary for effective cash management.
The ObjAcct Order Processing module performs the functions needed to enter and process product and service sales orders and product returns.
Sales orders can be automatically generated by customer estimates or from an existing order. The system automatically defaults sales order values from customer and item defaults, including: payment terms,pricing, item descriptions, billing and shipping addresses and shipping related memos. It also calculates due dates and sales taxes. Duplicate checking is performed during data entry and you will be prompted to continue if you enter a duplicate item.
When entering orders for stocked items, you are provided with inventory availability by site and location. Invoices can be generated from sales orders once products are shipped or services are performed. Invoicing a sales order also updates inventory item quantity-on-hand information and generates cost of goods sold entries.
The Return Merchandise Authorizations application is used to enter and process customer merchandise returns. Return Merchandise Authorizations can be automatically populated from the customers previous sales orders or manually entered. A customer credit memo can be generated from a Return Merchandise Authorization once the returned quantities are processed.
Online sales order and return merchandise authorization inquiry screens provide immediate access to all open and historical sales order processing documents. Sales order queries and reports with drilldown capability provide in-depth order processing transaction details necessary for effective sales order
The ObjAcct DashPoints module provides a snapshot of key information that can help you monitor the financial position of your business. DashPoints are categorized and displayed via Dashboards. There is also an All DashPoints dashboard that displays all DashPoints in the system and a MyDashPoints dashboard that you can customize with select DashPoints.
ObjAcct has the following default Dashboards:
Sales By Month
The ObjAcct Budget Control module performs the functions necessary to control business expenditures by issuing warnings or preventing the entry of purchases that will exceed budget amounts by a fixed amount or percentage.
Purchases that result in total expenditures greater than the allocated budget amounts are placed on a
budget hold status and users with proper authority can override the budget controls and release the purchase for processing. Allocations
The ObjAcct Allocations module performs the functions necessary to streamline your period-end closing process by automatically allocating or redistributing company expense balances to one or more accounts. Unlimited allocation groups can be setup and maintained in the system. Any account or group of accounts
can be allocated to one or more accounts using various allocations methods.
User-defined unit, percent of total and rate tables allows you to define the calculation methods to be used in the allocation and have control over the accounts used in the transactions. An offset account and class can be specified for each allocation group, as well as a sequential processing order.
The allocation process allows you to supply a post date, selectively process allocation groups and once processed, review the results prior to posting the transactions to the general ledger.
Account & Class Segmentation
The ObjAcct Account & Class Segmentation feature allows users to define up to 9 segments for each of the 30 character account and class fields. Segmented codes can increase the efficiency of referencing and reporting information by allowing each segment code to fulfill a specific record identification purpose, such as sales division, department or location. You can also establish valid values for each segment.
The General Ledger screens include:
Account Class Validation
Chart of Accounts
Close Fiscal Year
Delete Fiscal Year Close
Make Journal Entry
Task Form Line
The Accounts Payable screens include:
Create Purchase Order
Enter Credit Card Charges
The Accounts Receivable screens include:
Create Invoices & Credit Memos
Create Recurring Customer Invoice
Generate Recurring Customer Invoices
Print Invoices & Credit Memos
The ObjAcct Job Costing module provides a flexible job setup process that allows you to track the jobs or projects that you perform for your customers or internally within your organization.
An unlimited number of jobs can be setup and maintained in the system. An unlimited number of userdefined job types and job statuses can be defined in the system. Job default values can be assigned to reduce data entry time. Optionally, job activities can be divided into tasks.
Job information can be coded to each document and transaction entered in every ObjAcct application module. Job profitability can be easily analyzed with income statement and other revenue and expense job reports. Drilldown capability in these reports enables you to quickly access original documents and transactions.
The ObjAcct Purchasing module performs the functions needed to enter and process product and service purchase orders. You may establish a purchasing approval hierarchy and assign purchasing approvers and minimum purchasing amounts to users. An approval queue allows all purchasing approvers to easily review all pending purchase orders at once and reject or approve as necessary.
In Purchase Order entry, the system automatically defaults values from vendor and item defaults, including: terms, cost, item descriptions, purchase from and remit to addresses and purchasing related memos. It also calculates due dates and taxes. Duplicate checking is performed during data entry and you will be prompted to continue if you enter a duplicate item. When stocked items are purchased, the item quantity on the purchase order is updated.
Purchase orders can be used to generate item receipts in the Inventory Module and vendor bills in the Accounts Payable Module.
An online purchase order inquiry screen provides immediate access to all open and historical purchase order documents. Purchasing queries and reports with drilldown capability provide in-depth purchasing transaction details necessary for purchasing control and management.
Currency Manager (Multi-currency)
The ObjAcct Multi-Currency module performs all of the functions necessary for you to buy and sell in multiple currencies while maintaining your financial books in a domestic currency.
The Multi-Currency module interfaces with the following ObjAcct modules: General Ledger, Cash Manager, Accounts Receivable, Accounts Payable, Fixed Assets, Order Processing, Purchasing, Requisitions, and Time Entry. You can maintain unlimited number of currencies and exchange rate schedules, leveraging the ability to update exchange rates daily and automatically post realized and unrealized gains or losses due to currency fluctuations.
Account, vendor and customer currency default information is used during data entry to reduce error and ensure the accuracy of your customer billing and supplier payment transactions. Each document entry application supports the ability to toggle between the currency amounts and the base amounts for a given document.
Currency realized gains and losses are automatically calculated and recorded during customer payment entry and the vendor payment process. The system will also automatically calculate and record unrealized gains and losses on open receivables and payables. Foreign denominated bank or asset account balances can be automatically revalued based on up-to-date exchange rate information.
Multicurrency reports with drilldown capability provide in-depth currency transaction details that include both base currency and foreign currency amounts. For example, the Accounts Receivable Aging report allows currency selection so you can see how much is owed to you in each currency. Additionally, the Accounts Payable Aging report lists how much you own in each currency.
The ObjAcct Fixed Assets module performs the functions needed to maintain and track your organization’s assets. You can setup an unlimited number of assets and track purchase, sales and depreciation information. Assets can be categorized by assigning user-defined asset types with default life years by type.
The system supports straight-line, declining balance, and double declining balance depreciation methods and automatically calculates depreciation amounts for assets assigned to these methods. You may also elect to manually enter depreciation amounts or make manual adjustments to asset depreciation.
Online asset and asset transaction inquiry screens provide immediate access to all current and historical asset information. Asset queries and reports with drilldown capability provide in-depth asset transaction details necessary for asset tracking and management.
The ObjAcct Time Entry module allows your employees or outside vendors and contractors to enter their work hours by activity and date. Customer and job information can be assigned to each activity, as well as varying rates for the individual entering time. Informational notes may also be assigned to each activity.
Time entries can be marked as billable and available for customer invoicing in the Accounts Receivable module.
Online time entry inquiry screens provide immediate access to all open and historical time entry documents. Time entry queries and reports with drilldown capability provide in-depth time entry transaction details necessary for effective time entry management.
The ObjAcct Inventory module performs the functions needed to efficiently manage a finished goods inventory. An unlimited number of stocked, non-stock or service items can be setup and maintained in the system. Items may be tracked by serial number and assigned to categories with unique attributes. An
unlimited number of tiered pricing breaks and discounts can be defined by item. Average cost or standard cost valuation methods are supported for stocked items.
Item receipts, cost and quantity adjustments, issues to jobs and physical count processing is performed in the Inventory module. Item receipts can be automatically generated from purchase orders entered in the Purchasing Module and used to generate vendor bills in the Accounts Payable module.
Inventory costs and quantities are updated by documents entered in the Order Processing, Accounts Receivable, Purchasing and Accounts Payable modules when stocked items are ordered, received, shipped and billed. Item quantity available calculation logic is configurable in Inventory Setup.
Online item receipt, item adjustment, item sale and physical count inquiry screens provide immediate access to all open and historical inventory related documents. Inventory queries and reports with drilldown capability provide in-depth inventory related transaction details necessary for effective inventory
The ObjAcct Report Writer is a full-featured WYSIWYG report layout tool for creating and modifying reports with built-in support for VBScript. All report definition files are stored as XML.
The ObjAcct Encumbrance module allows you to record future expenditure obligations and provide managers with accurate reports of spending commitments to significantly reduce the likelihood of over-spending. The module setup allows you to optionally record approved requisitions and/or purchase orders in the general ledger. Commitment and encumbrance balances by account can be viewed online with actual account activity. The system automatically generates the entries to move commitment balances to encumbrance balances and then finally to actual expenditures when a supplier invoice is received.
Account commitment and encumbrance balances can be optionally included, at run-time, in all financial reports to provide decision makers with accurate projections of true discretionary account balances.