This common module provides the ability to handle a single or multiple property environments with inter-module integration.

All modules that provide Guest and Group Services have direct access to this Common Facility to provide maximum flexibility in generating an invoice and collecting a payment. Open folios may accept postings from multiple modules and combine all details under one folio for presentation to the client.

Functions and Features Summary

Clients and Set-up

• Ability to set-up client masters with multiple contacts/addresses
• Ability to set-up client attributes with capture control
• Ability to capture unlimited notes and maintain action and follow-up dates
• Ability to search in various criteria
• Ability to set-up credit limits and late charges levels
• Ability to set-up unlimited categories of revenue, settlement methods and currencies
• Ability to set-up multiple taxes per revenue category
• Ability to define tax exemptions
• Changes log is retained for management review

Folio Management

• Folios and details are maintained as open items
• Ability to create multiple folios for a billing period
• Ability to capture unlimited notes for collection and tracking
• Ability to set-up posting restrictions per folio
• Folio access and actions log is maintained for management audit
• Ability to transfer and write-off partial or entire folios - activity is kept on log file
• Permanent folio facility to handle internal and non guest activity
• Ability to allow and control back posting by date criteria
• Ability to set-up messages to print on folios by multiple criteria

Folio Details

• Unlimited details per folio
• Ability to adjust and write-off partial folio details
• Ability to transfer details to other folios using multiple criteria
• Automatic currency exchange posting
• Multiple levels of taxes per details
• Ability to summarize details by user criteria
• Ability to maintain unlimited text per folio details
• Fast post facility for quick posting to multiple folios
• Capture of clerk, date and time for each detail
• Automatic G/L account allocation
• Ability to open closed folios and post back dated details

Receipts and Setttlements

• Ability to set-up multiple settlement methods
• Automatic settlement to credit card accounts
• Automatic settlement to Accounts Receivable
• Ability to make partial folio payments
• Ability to allocate receipts to multiple invoices
• Ability to allocate receipts to multiple accounts
• Ability to apply receipts manually and automatic
• Ability to maintain notes for each receipt

Folio Access and Actions Log

• Ability to view and print actions and access log
• Ability to view dates of folio close, open, print, transfer and write off
• Ability to view clerk, date and time of each activity
• Ability to print ad hoc audit reports
• Ability to set up access by clerk, functions and level of data manipulation

Forms and Reports

• Special facility for mailing labels generation
• Ability to generate standard reports on demand
• Ability to print client statements utilizing balance forward and open item
• Ability to fax generated forms and reports (i.e. folios to clients)
• Ability to generate custom forms (invoices, statement, etc.) and merge with client data
• Ability to generate unlimited ad hoc queries and reports
• Ability to catalog forms and ad hoc standard formats
• Ability to define runtime criteria for ad hoc reports
• Database access via office productivity tools to produce special reports and contact the clients

Integration with Other Modules

• Ability to receive postings from all other modules
• Ability to integrate with the G/L System
• Shares a common client data base with all other modules
• Integrated with office tools for operational and management reports

Management Reports and History

• Complete details history is maintained as per management criteria
• Access and reprint of past folios is available on demand
• Management reports may be generated to provide analysis information
• Back dated posting analysis reports are available on demand
• Client payment performance analysis reports may be generated on demand