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Processing your customers’ orders demands more than just order entry. It requires the power and flexibility inherent in Elliott’s Customer Order Processing (COP) package. Accompanied by Elliott’s Accounts Receivable and Inventory Management packages, COP streamlines every step of your order processing.

  • Powerful and highly sophisticated, COP provides the following phases of order processing:
  • Generates a picking ticket and prints customer invoices.
  • You have the ability to track quotes and later convert them to actual orders without rekeying.
  • You can enter credit to generate a credit memo and update your receivables.
  • Versatile, COP gives you the option to process in a single or two-step billing process.
  • The automatic credit hold feature will help maintain the necessary controls that a fast paced company demands.
  • Powerful sales desk is an extension to the traditional order entry screen.

Whether your business is distribution or light manufacturing, Elliott’s COP proves to be an operational necessity.

Customer Order Processing Overview

Powerful and highly sophisticated, COP provides the following phases of order processing:

Highlights

  • It transforms purchase order information to an actual order.
  • Generates a picking ticket and prints customer invoices.
  • The ability to track quotes and later converting them to actual orders with out rekeying.
  • You can enter credit to generate a credit memo and update your receivables.
  • Versatile, COP gives you the option to process in a single or two-step billing process.
  • The Automatic Credit hold feature will help maintain the necessary controls that a fast paced company demands.
  • Powerful sales desk is an extension to the traditional order entry screen.
  • Track shipment information in order and invoice history inquiry.
  • Email order acknowledgement. (Utilizes eContact database)
  • Email shipment notification.
  • Print invoices and picking tickets.
  • Access customers by either customer number or name.
  • Display inventory at order entry time.
  • Perform on-line credit checks.
  • Maintain three tax accounts per transaction
  • Use multiple sales and cost of goods sold accounts.
  • Generate and fill back orders.
  • Support order entry from multiple stocking locations.
  • Define selective and partial billing of line items.
  • Setup pricing and discount categories through flexible, user-defined codes based on customer numbers, customer types, quantity ordered, product categories, item numbers, various combinations thereof, and/or special sales prices.
  • Generate packing lists and shipping labels.
  • Search by Customer Name, Customer number, Phone, ZIP code, and User defined selections.

Integration

  • Accounts Receivable:
    • Customer record information of salesman, tax codes, ship via, terms code, inventory location, credit information and order discounts are automatically displayed during Order Entry.
    • Sales commission rates are maintained in A/R by customer type and commissions are calculated in COP.
    • Customers may be flagged for standard order options. For instance, no back orders, no partial shipments or credit holds.
    • Invoices and payments are posted to A/R.
    • Customers not on file may be added during Order Entry.
    • Sales commission rates are maintained in A/R by customer type and commissions are calculated in COP.
    • Invoices and payment are posted to A/R.
  • Purchase Order:
    • Sales Order can optionally be copied to P/O to generate a purchase order requisition. The requisition(s) can then be converted to a purchase order.
  • Bill of Material:
    • Order Entry will “Blow through” up to 11 levels of a bill of material to allocate components on-line and relieve components on-line and relieve components quantities during posting.
    • The picking ticket will include all components associated with an order line item.
  • General Ledger:
    • G/L transaction for sales, cost of sales, payments, etc. are distributed to G/L through A/R.

Reports Provided (Partial List)

  • Order Acknowledgement
  • Picking Ticket
  • Order Edit List
  • Ship-To Address Print-Out
  • Price Code List
  • Sales Analysis by Sales Volume
  • Sales Analysis by Item
  • Sales Analysis by Product Category
  • Sales Comparison by Customer
  • Sales Comparison by Customer and Product
  • Sales Comparison by Product and Customer
  • Sales Comparison by Product Category and Product
  • Sales Comparison by Salesman, Customer, and Product