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A number of options are available to better facilitate collections in the local government office. These include options such as Pre-Authorized Payments.

Features and Benefits

  • Provides for convenient monthly payment of taxes and utilities
  • Enter bank information once for each owner
  • Ratepayers can elect which tax or utility accounts are to be paid
  • Contains over a dozen safety checks to prevent errors in processing
  • Uses direct, secure transmission to process the bank transit file. (Requires separate arrangements with your bank.)
  • Allows for one time or ongoing overides of system calculated amounts. Make changes by roll number/bill card number or name
  • Includes many ease-of-use features includiing sign up or removal on the fly
  • Merges with existing Tax and Utility roll screens and processing menus
  • Tax payment amounts are calculated three times each year: at the start of the year, after the levy and on the last payment (to clean up any rounding errors)
  • Tax notices inform the rate payer of the new payment amount
  • Utility accounts may be recalculated monthly, quarterly or annually
  • Separate processes control generating, editing, transmitting and posting the file
  • Reports:
    • Generate prepayments items reports in summary or detail
    • Prepayments posting audit trails report in summary or detail
  • Benefits include:
    • Eliminate collection problems
    • Reduced volume of receipts
    • Improves municipal cash flow
    • Used in the recommended fashion, it reduces discount expense
    • Electronic funds transfer transaction fees are usually less then comparable fees for cheques
    • Many municipalities are being asked for more payment options; this may well represent an opportunity to provide better service especially to distant ratepayers

Other Applications

The following applications are designed to work hand-in-hand with Pre-Authorized Payments:

"Pre-Authorized Payments" is part of the MuniSoft line of products, developed by MuniSoft.