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The MuniSoft Accounts Payable is a winning choice designed specifically with local government accounting needs in mind. It includes many popular features including a number of new features including rapid entry of invoices and purchase orders, electronic funds transfer, recurring batches, custom query option, multi-batch processing and more.

Optional Extensions

Optional extensions are available to enhance the feature set of the Utility Billing Program. These extensions include the following:

  • Purchase Order Extension
  • Reconcile Payments
  • Multi-Batch Processing
  • Custom Query Option
  • Electronic Funds Transfer

Features and Benefits

  • Features multi-level password protection to the menu item level (optional)
  • Supports multiple AP codes where different bank accounts or money orders are used
  • Convenient vendor numbering convention allows up to 15 alphanumeric characters
  • Intuitive vendor lookups display information such as year-to-date purchases and payments processed for both the current and subsequent fiscal years
  • Supports user-defined codes for vendors allowing for the selective retrieval of vendors by these codes
  • Easily set up and remove “temporary” vendors
  • Features user-defined expense codes that define the expense description and the General Ledger account distribution
  • Ability to set up new vendors as well as change vendor information directly from the invoice entry screen
  • Provides full support of GST accounting requirements including registered, non-registered, rebate or no rebate situations
  • Supports purchase orders and features convenient lookup capabilities of vendor number, general ledger accounts, GST extraction criteria, etc.
  • Features a very flexible invoice entry screen with lookup capabilities for vendor number, outstanding purchase orders, general ledger account numbers, GST extraction criteria, PST accrual, etc.
  • Automatically apply purchase orders to invoices while entering the invoice information (optional)
  • Automatic extraction of GST and PST accrual on invoice entry screen
  • Supports unlimited GL distribution on each invoice
  • Features the ability to combine invoices to reconcile the total payment to a statement
  • Unique batch capabilities allows the user to reuse routine (recurring) payment transactions thus reducing time consuming routine keying
  • Selectively choose which invoices are to be processed for payment based on the date payments are due
  • Features duplicate invoice check to ensure invoices are not entered more than once
  • Quick cheque feature allows the user to generate cheques before an invoice is issued
  • Supports manual cheques with full audit control over cheque numbers and user-defined cheque formats including laser cheques
  • Supports various cheque formats including standard stub over cheque and cheque over stub formats
  • Selectively print cheques by AP code, due date and/or AP vendor number
  • Features automatic posted cheque reversal which eliminates the need for reversing journal entries
  • Features the ability to display posted detail such as general ledger distribution, posting date, post reference, due date, etc
  • Provides the ability to summarize GST entries reducing the entries to the general ledger
  • Accounts Payable reports including:
    • List of Accounts for Approval
    • Vendor List
    • Master Report
    • Mailing Labels
    • Ledger History
    • Outstanding Posted Invoices
    • Outstanding Purchase Orders
    • Committed Expenses Report
    • Vendor Remittance Details
    • Pay List by Fund
    • Cash Disbursements Journal
  • Automatic interface to the Bank Reconciliation Module

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable:

"Accounts Payable" is part of the MuniSoft line of products, developed by MuniSoft.