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When goods or services are paid for in advance, the vendor invoice would still be sent to the A/P department. It may be marked clearly as prepaid and could show the check number of the check written.
For some payables, a fixed amount of money is due on a regular schedule, and you may or may not receive an invoice in advance of the due date to remind you that payment is due. These payables include rent, loan payments, mortgage payments, etc. An easy way to handle these types of payables is with recurring vouchers. The payment frequency and amount are entered into the Recurring Voucher file. Vouchers will be automatically created for the payables as needed. These vouchers can then be selected for payment and paid by computer-printed check, just like any others.
"Accounts Payable" is part of the Quantum Accounting line of products, developed by MCBA.
Quantum Accounting is a horizontal product. It offers functionality designed for usage across a wide variety of industries and business types.