Originally developed in the mid 1980s, KBS today offers a winning combination of robust and reliable software that simply ‘does the job’ efficiently and reliably. KBS utilizes the familiar technologies of MS Windows to minimise training and ensure ease of use together with Open Database protocols enabling the customer to select their preferred database type.
Regular contact with customers and industry principles ensures KBS is regularly fine-tuned to make certain it continues to meet and exceed customer expectations. Modules include: Accounts (Nominal, Sales and Purchase ledgers) Sales order processing and management including easy to use integrated CRM tools, Purchase order management,Stock and (multi) warehouse management, Returns (supplier and customer) management,Goods inwards, Goods outwards, Assembly and Manufacturing.
GOODS INWARDS is used to process goods which have been ordered using the PO module. Outstanding Purchase Orders can be viewed by supplier and the quantity, batch numbers, date codes recorded and stores locations assigned, for newly arrived goods.
GOODS OUTWARDS provides a means of controlling the shipment of goods to customers on a timely basis. As Sales Orders become due for shipment stock can be reallocated on a FIFO basis and only goods allocated to FIFO appear on the Dispatch Queue. Checks are in place to ensure shipments to credit worthy customers.
MN - MANAGEMENT enables you to configure your own parameters such as Company details, Employees details and privileges, Vat rates, Currencies and Exchange rates. It also enables you to configure and maintain your accounting year structure.
NOMINAL LEDGER (General Ledger) provides a configurable Chart of Accounts, Cash Payments and Cash Receipts. All transactions from other ledgers automatically post to the Nominal Ledger. Journals may be set up and posted individually or as Automatic Transactions. Each account may have up to 3 Budgets assigned. Bank and other accounts may be easily reconciled. Reports include Income Statement (P&L), Balance Sheet, Vat Report, Transaction Listing, Detail Trial Balance and Budget Report.
PURCHASE LEDGER (Accounts Payable) is used to record your Supplier details and post transactions such as invoices and credits in any currency. Payments can be made and allocated to invoices taking account of currency exchange differences and discounts if appropriate. Invalid payments are easily reversed. Free format notes may be recorded for each supplier and transaction. Reports include Aged Debt List, Supplier list and labels.
Purchase Order Management
PURCHASE ORDER ENTRY AND MANAGEMENT is used to manage Supplier information and to set up and progress Purchase Orders. It is completely integrated with the Sales Order and Stock modules and uses the same Shopping list principle as Sales Orders. Full history is provided.
Returns (Customer & Supplier) Management
CUSTOMER RETURNS provides a complete procedure to enable the orderly return and processing of goods deemed unsuitable by customers. Analysis of returns can be achieved and Sales and Purchase Orders can be automatically updated to replenish stock. Returned orders may be shipped to suppliers with all necessary documentation supplied.
SALES LEDGER (Accounts Receivable) is used to record your Customer details and post transactions such as invoices and credits in any currency. Payments can be received and allocated to invoices taking account of currency exchange differences and discounts if appropriate. Invalid payments may be easily reversed. Free format notes may be recorded for each customer and transaction. Reports include Aged List, Credit Hold, and Credit Limit, Customer list, labels and statements.
Sales Order Processing & Management
SALES AND ENQUIRY ENTRY PROCESSING is used to manage Customer information and to track and progress Quotes and Sales Orders until fulfillment. The system uses a shopping list method to enable initial item requirements to be entered as a list. Each item can then be processed individually and a Quote or Sales Order generated. It provides a complete history of stock and pricing information to ensure that orders are taken professionally and profitably.
Stock & (Multi) Warehouse Management
STOCK and WAREHOUSE MANAGEMENT is used to record characteristics of individual stock items, view location and quantity information on specific parts, enable initial stock take-on and the transfer and adjustment of stock items. Stock allocation routines are called from all modules to ensure the most efficient use and rotation of stock.
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