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JustFoodERP

A web-based software system designed by JustFoodERP.
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JustFoodERP is one of the best “out of the box” solutions in the industry and focuses on the needs of food processors and distributors and it can be scaled as the business grows. Based on Microsoft Dynamics NAV, JustFoodERP offers deep functionality that comes from an R&D budget as large as Microsoft, as well as a large team of food industry experts.

With a solution that already speaks their language, companies can lower costs, improve food safety and ensure customers remain compliant. JustFoodERP utilizes a number of Microsoft products. Its foundation is the powerful Microsoft Dynamics platform, making it instantly familiar to users as well as easy to adopt. Other Microsoft technologies built into the software include Outlook, Word and Excel on the front end and SQL Server and SharePoint on the back end.

Financial Management

Financials are the backbone of any Enterprise Resource Planning (ERP) system. JustFoodERP’s Financials & Reporting capability will provide real-time visibility into the state of your business, allow you to gain greater control, and drive growth.

Costing

  • Ability to automatically allocate costs from production cost centers to work centers and products.
  • Setup as many cost drivers as needed and link them with the supply chain.
  • Allocate cost from work centers to products with a number of methods like quantity, time, or weight.
  • After the execution of the product costing, you can analyze the cost of products to their cost components, which are defined according to your needs. Cost methods are numerous.
  • The Alternate Cost Worksheet supports the ability to compare costing methods for various financial or operational purchases.
  • Item Charges and Document Charges allow you to accrue expected costs. Item Charge Assignment functionality then allows you to associate realized costs against items or documents for reconciliation. Handy for freight, duty, storage, and other associated costs.
  • The Estimates granule allows for the ‘what-if’ analysis for purposes of sales quotes or pricing.
  • Additional features include Standard Cost Worksheet for standard cost updates, as well as Analysis Reports, Item Budgets, Jobs Management, and Resource Management.

Financials

  • General Ledger provides ability to set up a company and post to the general ledger including setup of chart of accounts, general journals, tax facilities, recurring journals and source codes.
  • Full data export to Word or Excel using style sheets and adding links to external documents.
  • Allocations, budgeting, account schedules, consolidations, responsibility centers and XBRL financial reporting standards, change log, intercompany transactions, dimension, bank reconciliation, and multi-currency support.
  • Accounts Payables is integrated with General Ledger and Inventory and is required for the configuration of all other Purchasing & Payables granules.
  • Accounts Receivable is integrated with General Ledger and Inventory and is required for the configuration of all other Sales & Receivables granules.
  • Support for Electronic Funds Transfer, MICR encoded checks, positive pay, and other advanced features.
  • Fixed Assets module to track assets such as buildings, machinery and equipment posting various fixed asset transactions: acquisitions, depreciation, write-downs, appreciation and the disposal of assets. For each fixed asset, you set up depreciation books in which depreciation methods and other conditions used for calculating depreciation are defined.

Reporting

  • Support for Tactical and Operational Reporting
  • Detailed reporting in real-time via Excel reduces user’s learning curve and removes the dependence on IT departments for report writing.
  • Schedule reports for automatic distribution via email.
  • Easy-to-use report designers that integrate Excel functions like charting, pivot tables, and conditional formatting.
  • Full Analytical and Business Intelligence capabilities through Excel or Web-based user interface.

Food Safety

Traditionally, the food industry has focused on Record and Respond measures for Food Safety. With the recent introduction to standards like GFSI, a more holistic approach has been introduced. Instead of the simple Record and Respond approach, more than ever food companies are focused on prevention and proof, in addition to basic traceability. This implies that food safety is everyone’s job, not just that of the Quality department. Integration of food safety into inventory systems is imperative. Prevention methods must incorporate recordkeeping and proof in order to comply to the highest standards from FDA, CFIA, or customer mandated audits like BRC and SQF.

QR Codes

Quick Response (QR) codes are matrix barcodes that can be read by mobile devices and other readers. Upon reading the barcode, users can be linked to a website.

JustFoodERP has some clever applications for QR codes, specifically around food safety. Customers and even consumers can scan an item’s QR code to access a website that directly links to JustFoodERP’s database. Consumers or customers can find out additional information about that item or even the specific item lot. For example, nutritional information, ingredient declarations, allergen declarations. Additional information related to production facility, supervisor or staff, and quality audit results can be presented as well.

Integration to Facebook, Twitter, or even JFCommerce can be included allowing for easy product feedback, “likes”, or re-ordering.

Quality Management

  • Setup unlimited Quality Procedures related to items, customers, assets, employees, or other entities in the business.
  • Quality Procedures can mandate certain steps that need to be carried out, providing work instructions to employees.
  • Expected results can be defined, if during a quality audit, results are outside of range, certain actions like product quarantine can be initiated.
  • Quality Audits can be initiated at certain material movements like receiving, pick, consumption, output, or shipping.
  • Quality Audits can be captured electronically and in real-time using RF barcode scanners, tablets, or computer carts.
  • A Quality specific Role Center provides a view of Quality Audits in a matrix format to make it easy to see what quality audits are due to be performed.

Recall Process

  • Bi-Directional Lot Trace can be extended to the recall process.
  • Recalls provide a list of all customers impacted by a concerned item and lot combination.
  • Recall data can be exported to Excel for manual manipulation.
  • Recalls can also be integrated to JustFoodERP’s Relationship Management module auto-generating a Word template letter that can be emailed or faxed to customers.
  • Recall letter can communicate impacted lots, and provide information related to the shipment number, date, quantity shipped prompting response from customers for next actions.

Traceability & Lot control

  • JustFoodERP’s lot algorithm can be setup on the item card. Finished goods, Intermediate items, and even raw materials can be assigned a lot algorithm that is then transferred to an item’s label for barcode scanning.
  • External lot numbers can also be tracked, in the case of vendors assigning lot numbers.
  • Lots are consumed in order of expiry, picking controls are in place to prevent products being consumed out of rotation unless otherwise approved by supervisor.
  • Bi-directional traceability is available at the click of a button. Any item/lot combination can be traced providing information related to purchase, consumption, output, shipping as well as any other items that may have been cross-contaminated.

Inventory Management

Whether a food processor or distributor (or both), inventory control is at the heart of your business’s success. As your largest cost, you need to manage it tightly. JustFoodERP’s inventory management capability is well tailored to address the needs of the food industry. JustFoodERP knows that your inventory has a shorter shelf life than bicycle parts and we understand that the consequences of poor rotation, visibility, or traceability has a direct effect on consumer safety. As such, our approach to inventory management is the best in the industry.

Shipping & Receiving

  • Receiving functionality linked to Purchase Orders. Blind Receive for quantity to ensure your receivers are counting.
  • Quality Audits on Receipt including hold process, truck inspection, and any other checks required dependent on vendor or item.
  • Link paperwork electronically to receipt.
  • Receive manually or through the aid of wireless scanning devices.
  • Print labels at time of receipt.
  • Receive by case or track by pallet.
  • Support catch weights for receiving. Track a distinct unit of measure on receipt from other units of measure used by the system.
  • Vendor compliance and exceptions are automatically recorded.
  • Put-away rules based on allergens, kosher, or other handling/storing requirements.
  • Pick for shipments manually or by handheld device.
  • Break inventory bulk for pick process.
  • Pick using single scan barcode license plates.
  • Support items that require specific paperwork such as CofA, or proof of incubation.

Logistics

  • Provides ability to manage two important aspects of Logistics Planning: Shipment Load Consolidation, and Logistics Run Planning.
  • Shipment Load Consolidation helps combine sales orders that are ready to be shipped.
  • Orders are consolidated based on a number of criteria including weight, cubage, etc.
  • Logistics Run Planning defines the transportation route that a shipment agent should follow for successful delivery.
  • Logistics Run Planning takes advantage of Microsoft’s Bing Map Service.
  • Optional integration to freight rate shopping for Fedex or UPS.
  • Support integration to RoadNet™.

Inventory Visibility

  • Access inventory location information from anywhere in the system; Sales Order, Item Card, etc.
  • Track inventory at location, zone, bin (rack) and container (pallet, tote, tub) level.
  • Inventory Availability in addition to Quantity on Hand provides users access to Forecasted Availability. Useful for planning or committing inventory.
  • Inventory information can be drilled down upon to see inventory by lot and expiry.
  • Expiration Analysis provides visibility on inventory that is in warning, or expired. Warning and Expiration defined by parameters on the item card.
  • First Expiry principals can be enforced for picking and consumption.
  • Visibility on “partials” to ensure that partial bags/cases/pallets are used first, unless certain conditions such as same lot full pallet orders, etc.
  • Inventory lookups available on handheld or mobile devices.
  • Physical and cycle counts available on handheld devices.

JF Floor (WMS)

Based on the Web Services capability of JustFoodERP, JF Floor represents the ability to manage bin level inventory transactions through RF and mobile devices connected wirelessly to the network. Functions include:

  • Purchase Order Receiving.
  • Warehouse Receiving.
  • Warehouse Put-away.
  • Warehouse Pick.
  • Warehouse Shipping.
  • Dynamic Move.
  • Physical Inventory Counts.
  • Quality Audit.
  • Bin Replenishment.
  • Product Lookup.
  • Production Output.
  • Label Printing.

Manufacturing/Production

Purchasing decisions are key to maintaining your company’s profitability and ability to satisfy customers’ performance expectations. Maintaining the right stock levels of Raw Materials and balancing lead times against purchase prices to ensure you don’t tie up cash are important variables in your purchase decisions. Of course, it always helps to have information at your fingertips related to on-hand inventories, as well as historical demand. JustFoodERP helps in all of these areas.

Order Management & EDI

  • Manual Purchase Orders makes order taking easy with quick reference to order history, copying from past orders, order statistics, pricing, rebate calculations, and inventory information on the fly.
  • Integrated EDI for order processing and purchase order creation.
  • Link to Blanket Purchase Orders.
  • Vendor approval process ensures the right eyes are reviewing orders before invoicing.
  • Order rules based on customer, items, minimum quantities, etc.
  • Document Distribution allows users to send documents like invoices, statements, and purchase orders in PDF format by email.
  • Receipt Tolerances can be set for over/under receiving; common in weight based receiving.

Vendor Performance

  • Manage your vendors the way your customers manage you.
  • System automatically creates audit journals for receive dates, quantities, pricing, or quality issues.
  • Track variances to intended receipt dates, intended quantities, price variances, or any issues with quality related to a vendor.
  • Users can analyze orders and gauge vendor performance.
  • Vendor statistics are available at the click of a button or can be exported to Excel for further analysis.

Purchase Planning

  • Ability to manage material requirements planning based on demand or re-order points.
  • Action messages for fast and easy balancing of supply and demand.
  • The material requirements planning feature supports bucketless and bucketed material requirements planning.
  • You can set up items with their own reordering policy, and you can register whether they are manufactured by or purchased from a third party.
  • Automatically creates production orders and purchase orders.
  • Demand can be based on actual sales orders or forecasts using the Demand Forecasting granule.

Pricing & Rebates

  • Manage complex pricing by vendor, customer, and item combination.
  • Item Surcharges and Document Surcharge functionality to support surcharges like freight or fuel surcharges, or even temporary commodity price fluctuations.
  • Zones functionality allows prices to be applied to specific zones of delivery. Delivery charges are itemized and easily reconciled against the incoming logistics or freight costs.
  • Vendor rebate functionality to help manage complex requirements in distribution environments, including guaranteed cost and sales based rebates such as Manufacturer Chargebacks.

Purchasing

Purchasing decisions are key to maintaining your company’s profitability and ability to satisfy customers’ performance expectations. Maintaining the right stock levels of Raw Materials and balancing lead times against purchase prices to ensure you don’t tie up cash are important variables in your purchase decisions. Of course, it always helps to have information at your fingertips related to on-hand inventories, as well as historical demand. JustFoodERP helps in all of these areas.

Order Management & EDI

  • Manual Purchase Orders makes order taking easy with quick reference to order history, copying from past orders, order statistics, pricing, rebate calculations, and inventory information on the fly.
  • Integrated EDI for order processing and purchase order creation.
  • Link to Blanket Purchase Orders.
  • Vendor approval process ensures the right eyes are reviewing orders before invoicing.
  • Order rules based on customer, items, minimum quantities, etc.
  • Document Distribution allows users to send documents like invoices, statements, and purchase orders in PDF format by email.
  • Receipt Tolerances can be set for over/under receiving; common in weight based receiving.

Vendor Performance

  • Manage your vendors the way your customers manage you.
  • System automatically creates audit journals for receive dates, quantities, pricing, or quality issues.
  • Track variances to intended receipt dates, intended quantities, price variances, or any issues with quality related to a vendor.
  • Users can analyze orders and gauge vendor performance.
  • Vendor statistics are available at the click of a button or can be exported to Excel for further analysis.

Purchase Planning

  • Ability to manage material requirements planning based on demand or re-order points.
  • Action messages for fast and easy balancing of supply and demand.
  • The material requirements planning feature supports bucketless and bucketed material requirements planning.
  • You can set up items with their own reordering policy, and you can register whether they are manufactured by or purchased from a third party.
  • Automatically creates production orders and purchase orders.
  • Demand can be based on actual sales orders or forecasts using the Demand Forecasting granule.

Pricing & Rebates

  • Manage complex pricing by vendor, customer, and item combination.
  • Item Surcharges and Document Surcharge functionality to support surcharges like freight or fuel surcharges, or even temporary commodity price fluctuations.
  • Zones functionality allows prices to be applied to specific zones of delivery. Delivery charges are itemized and easily reconciled against the incoming logistics or freight costs.
  • Vendor rebate functionality to help manage complex requirements in distribution environments, including guaranteed cost and sales based rebates such as Manufacturer Chargebacks.

Sales and Marketing

Gain a competitive advantage with JustFoodERP. We provide the functionality food companies need to manage sales and customer relationships. By offering a variety of order management options, coupled with pricing rules, discount rules, order rules, commission calculations, and rebate calculation, JustFoodERP takes the complexity out of the sales order process and allows your company to focus on better customer service, setting delivery expectations, upselling opportunities, and improving communication with customers.

Order Management & EDI

  • Manual spot orders make order taking easy with quick reference to order history, copying from past orders, order statistics, item substitutions, pricing, rebate calculations, and inventory information on the fly.
  • Quick Order screens available for high volume environments. Quick orders strip out advanced posting functions and minimize tab or mouse clicks allowing customer service reps to process thousands of orders per day.
  • Integrated EDI for order processing and invoice creation. Hundreds of pre-mapped documents for over 60 trading partners available out-of-the-box.
  • Order Rules with full order approval available. Rules can be setup by customer, item setting minimum quantities, weights, partial pallet or full pallet order rules.

Pricing, Rebates & commissions

  • Pricing rules built right into the system supporting Bracket Pricing, Delivered Pricing, Pricing campaigns (integrated into marketing engine), as well as pricing supporting calendar features.
  • Sales brackets include Customer Buying Groups, Price List Groups and support for specific sales hierarchies.
  • Cost Plus pricing available for customers who deal with volatile commodities. Costs could be based on inventory costs, fixed costs, or alternate costs.
  • Item Surcharges and Document Surcharge functionality to support surcharges like freight or fuel surcharges, or even temporary commodity price fluctuations.
  • Zones functionality allows prices to be applied to specific zones of delivery. Delivery charges are itemized and easily reconciled against the incoming logistics or freight costs.
  • Extended Pricing Matrix allows item charges to be applied in combinations of customers or customer groups.
  • Invoice printing can roll-up prices or itemize prices from surcharges.
  • Estimates functionality allows sales reps to put forward accurate estimates based on a specific recipe. A worksheet allows marketing costs or other fixed costs to be factored into the pricing equation.
  • Commissions are highly configurable and can be calculated on price, margin, and quantity as well as advanced rules such as first-time sale, new item, new customer, unique items.

Rebates & Trade Promotion

  • Create Sales Rebate structures based on customers or items.
  • Rebates support minimum quantity rules as well as start and end dates.
  • Automatically create accruals to the appropriate G/L account.
  • Apply cash or payments against outstanding rebate accruals making it easy for finance to reconcile accounts.
  • The Trade Promotion Management module works hand in hand with rebate functionality, allowing sales managers to plan promotion spend using a variety of methods.

Forecasting

  • Support a collaborate approach to sales forecast.
  • Convenient Excel plug-in is fully integrated to JustFoodERP.
  • Generate sales forecasts using a tool that your employees are familiar with.
  • Support dozens of algorithms including a ProCast option that selects the best method based on history.
  • Feed forecasts from historical sales or purchase data.
  • Integrate sales forecasts with the Planning Engine for MPS/MRP planning and what-if scenarios.

Web Portal

  • Allow your customers to access a secure web portal.
  • Create new Sales Orders.
  • View Sales Order History.
  • View account status and statement information.
  • Access product specifications online.

E-commerce * JF Commerce powered by NOPCommerce. * Fully integrated shopping cart application. * Allow consumers to browse and buy your products online. * Fully integrated with JustFoodERP; item information, inventory levels, order processing, credit card processing.

CRM

  • Full Sales Force Automation including contact management, activity tracking, and a history of past communication to customers.
  • Integration to Microsoft Outlook means your employees will be comfortable with CRM from the start. Use Outlook’s contact management, email logging, tasks, and calendar.
  • Full support for disconnected and remote employees including sales reps and sales brokers.
  • Integration to JustFoodERP to provide transaction history for each customer. View sales orders, sales invoices, and pricing options without having to access the ERP system.
  • Opportunity Management allows you to view sales rep activity by customer type, as well as better forecast opportunities with new customers or new products.
  • Campaign Management & Marketing Lists to better manage trade shows and other marketing efforts.
  • Integration to social marketing mediums like Twitter and Facebook.
  • Available in a hosted or on-premise model.

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