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Universal Business Solution

A full ERP system designed by Innovative Business Systems.
Questions about Universal Business Solution? Call (800) 827-1151 and talk to a software expert now.

Universal Business Solution by IBS is a fully integrated suite of business applications for the Wholesale, Retail and Service industries and incorporates integrated Business to Business and Business to Consumer e-business capability

The distribution applications are broad based, fully integrated Business Management and Planning Systems designed for the multiple requirements of the wholesale and retail industries, including carpeting and other roll stock, serial number tracking and lot control.

The service application provides Project Accounting and Time and Billing for engineering, legal and other service firms.

The comprehensive and easy to use Universal Business Solution software has been designed to increase productivity and profitability through effective management control. Because of its modular, yet integrated, design users can benefit from core modules today and add additional modules in the future as business needs dictate.

IBS Accounts Payable

Designed to handle open payables and cash disbursements, this system allows users to enter, monitor and pay accounts payable transactions. A special feature is automatic general ledger distribution allocation. Cross-company vendors are supported. Features include:

  • Multiple company support
  • Multiple bank support
  • On-line entry and edit
  • Multiple account invoice distribution
  • Easy check reconciliation and balancing
  • Cash discounts
  • User-defined standard discounts
  • Automatic cash discount calculation and tracking
  • Partial pay support
  • Customizable General Ledger account numbers
  • Due date calculations
  • Extensive payment selection criteria
  • Multiple payment schedule
  • One-time vendor entries
  • Voucher support
  • Automatic general ledger entry for voids & reversals
  • Batch control on entry
  • System security
  • Pre-paid invoice support
  • Override standard general ledger numbers
  • Automatic remittance advice

Inquiries are provided for:

  • Current payable activity
  • Historical payable activity
  • Cross company payable activity
  • Check activity
  • Vendor Master file
  • Distribution activity

Extensive editing capability insures balanced activity for accounts payable and general ledger purposes, and offers a wide variety of reports including:

  • Master file lists
  • Cash requirements report
  • Automatic remittance advice (for check stub overflowL
  • Vendor analysis
  • Aged open payables
  • Accounts payable checks
  • Check register
  • Cash disbursements journal
  • Federal 1099’s

IBS Accounts Receivable

The IBS Accounts Receivable System is a comprehensive, on-line, interactive system designed to effectively and efficiently handle standard accounts receivable functions as well as many specialized capabilities.

Functional Characteristics include:

  • Multiple company support
  • Balance forward and/or open item (selected by customer)
  • User-defined aging periods
  • Pre-posting editing and batch controls
  • Immediate aging at time of posting
  • Customer/Invoice/Transaction Inquiry (current and historical)
  • Interest processing (can be selected by customer)
  • Statement processing
  • Aged trial balance (alpha or numeric sequence, various levels of summary)
  • Efficient keying through use of coded entries and default values
  • Inquiries and lists by customer number or alphabetically
  • Processing for invoices, debit/credit memos, payments, discounts, and adjustments.

Special functions include:

  • On-line invoice entry/update with “sales journal and ”tax journal“ entries
  • On-line entry with customer alpha search and open invoice status display
  • ”Pay all“ command available on payment screen
  • Adjustment entry provides adjustment reason and General Ledger offset account entry
  • Non-Accounts Receivable miscellaneous cash entries supported
  • General Ledger interface of A/R information and miscellaneous cash
  • General ledger entries interfaced to G/L in detail or summary
  • Sales/cost of sales capture, update and reporting
  • Sales and tax reports
  • Alternate cycle statements available (weekly rather than monthly)
  • Future due date processing
  • Unearned income (customer deposit) processing
  • Dunning letter processing
  • Complete customer transaction history maintained
  • Allows controlled reuse of customer numbers for one-time customers

Extensive editing capability insures balanced activity for accounts receivable and general ledger purposes.

The system can be interfaced to an automated billing system or can be implemented as a stand-alone system. The IBS Accounts Receivable System is automatically interfaced with the IBS General Ledger System and the 2 Universal Business Solution distribution systems - the IBS Retail/Distribution Management System and the IBS Advanced Distribution Management System.

The IBS Accounts Receivable System is a comprehensive, on-line, interactive system designed to effectively and efficiently handle standard accounts receivable functions as well as many specialized capabilities.

The IBS Accounts Receivable System provides the information necessary to properly manage your receivables and therefore can help improve your overall productivity and profitability.

IBS Advanced Distribution Management System

The IBS Advanced Distribution Management System consists of six (6) major subsystems and two (2) powerful, optional modules:

  • Order Entry/Invoicing
  • Inventory Management
  • Sales Analysis
  • Purchase Order/Accounts Payable Reconciliation
  • Special Orders and Inventory Purchasing
  • Salesman Commission Data
  • Powerful, Optional Modules:
  • e-Business Module - fully integrated providing for Business to Business or Business to Consumer transactions over the Web
  • Wireless Warehouse Management Module - Supporting Wireless Devices

Functional Characteristics of the IBS Advanced Distribution Management System include:

  • Multiple Company Support
  • On-line entry/update of Customer Orders
  • Entry/Maintenance of customer deposits
  • Immediate reflection of sales against inventory
  • Convenient unit of measure handling and conversion
  • Sales allowed from another store’s inventory
  • Handles sales tax, use tax, and nontaxable items
  • Individual or batch printing of orders and other sales tickets
  • Purchase order and Receipt processing
  • Quote processing
  • Physical Inventory processing allows ongoing daily activity
  • Purchase Order/Accounts Payable reconciliation
  • Extensive Sales History inquiries and reports
  • Salesman Commission Processing
  • Salesman Reports: sales, profit, commission

IBS e-Business Module

The IBS e-Business Module provides your customers the ability to:

  • Place product orders
  • Track product orders
  • Review their account information
  • Review their purchase history
  • Assess future ordering needs

When a customer enters their customer number and password, they can choose any of the following product search options:

  • Category
  • Item #
  • Keyword
  • Favorites By choosing “Favorites”, the customer can automatically capture frequently ordered items and store them in a special folder for later reference and retrieval. This allows faster internet ordering for items ordered on a repeat or ongoing basis.

IBS General Ledger

The IBS General Ledger/Financial Management System offers comprehensive financial control and was designed for use at the executive, accounting and clerical levels. This easy-to-learn, easy-to-use system offers comprehensive features for financial control.

Features include:

  • Multiple company support
  • Extensive security
  • User designed chart of accounts
  • User specified report formats
  • Support for recurring journal entries
  • Support for reversing journal entries
  • Historical detail inquiry
  • Batch edit and post
  • Customization of account numbers (up to 19 digits)
  • User defined %s available on reports
  • Powerful, flexible Budget Module
  • Allocation processing
  • Multiple years’ history available
  • Multiple years’ budget available
  • Flexible fiscal year start month/number of periods
  • Terminology to match your environment

Inquiries available include:

  • G/L Master
  • G/L posted transactions
  • Budget Master
  • Comparative inquiries - Actual/Budget, Actual/Actual, Budget/Budget

Reporting capabilities include:

  • Batch edits
  • G/L posting report
  • General Ledger
  • Trial Balance
  • Financial statements
  • Fiscal year comparatives
  • Budget reports
  • Budget comparisons
  • Transaction detail listings
  • Several other lists

Additional Features:

  • The IBS General Ledger System functions as if custom designed for each user. Select standard reports or customize your own reports, on a one time or recurring basis.
  • You customize your general ledger account number to be from 1 to 19 digits with 1 to 8 logical subdivisions.
  • Temporary or permanent reports can be generated by the user with the versatile report writer provided. Non-data processing personnel can design, implement and control their own reports without having to wait until the request can be scheduled.
  • Extensive editing, back up facilities and multilevel security are standard features. These combined with the ease-of-use offer you a highly adaptable system. The result: More control over your financial environment.

The IBS General Ledger/Financial Management System integrates with other Universal Business Solution by IBS products - IBS Accounts Receivable System, IBS Accounts Payable System, IBS Payroll System and all IBS vertical application products.

IBS iSeries 400 e-Mail System

Feature rich and user friendly, the IBS iSeries 400 e-Mail system includes:

  • Unlimited number of recipients, cc: and bcc: addresses
  • Secured - optional password control
  • Ability to use nicknames and distribution lists
  • Ability to include previously stored or “canned” text including signature blocks
  • Ability to convert spool files to many formats (PDF, TXT, RTF, HTM, PS, FFT, etc.)
  • Ability to distribute spool files or any PC-type file stored on the iSeries as an attachment

Optionally, when installed as part of the IBS e-Business Module it provides for automatic e-mailing of Customer Order Acknowledgements for web orders.

IBS Payroll

The IBS Payroll System is designed to provide a comprehensive, yet easy to use Payroll Processing system.

Functional characteristics include:

  • Multiple company support
  • Hourly and/or salaried employees
  • Supports multiple offices & departments
  • Automatic interface to General Ledger (allows interfacing by worked office/department)
  • Declining balance deductions
  • Supports shift differential
  • Supports IBS laser check format, pinfeed format and other formats
  • Multiple state processing
  • Check reconciliation processing
  • Both system & user defined pay types
  • Multiple levels of optional security
  • Automatic Clearing House (ACH) Preparation
  • Support for pre-tax deductions (eg. 401k, cafeteria plan)
  • Employer FICA, FUTA, SUTA distributed by worked office/department
  • User-maintained Federal, State and Local tax tables
  • Inquiry into employee master data, earnings and deductions

Reporting available:

  • Payroll earnings edits
  • Payroll register
  • QTD/YTD earnings register
  • QTD/YTD deduction register
  • Employee turnaround entry form
  • Checks
  • Quarterly FUTA, SUTA reports
  • W2s
  • Deduction report
  • Check history report
  • Selected activity reports
  • Labor by office/department
  • Labor by job
  • Activity by General Ledger account
  • Union report

Additional features:

  • All pay types can be coded to the applicable statutory deductions, providing significant flexibility with various types of payment activity.
  • General Ledger distributions can be generated based on worked office and department and interfaced to the appropriate cost center.
  • Automatic computation of an overtime premium for weekly and/or biweekly employees is available.
  • Pay cycle reporting is user controlled to determine which reports (if any) should be printed automatically.

IBS Retail/ Distribution Management System

The IBS Retail/Distribution Management System consists of six (6) major subsystems and two (2) powerful, optional modules:

  • Order Entry/Invoicing
  • Inventory Management
  • Sales Analysis
  • Purchase Order/Accounts Payable Reconciliation
  • Special Orders and Inventory Purchasing
  • Salesman Commission Data
  • Powerful, Optional Modules:
  • e-Business Module - fully integrated providing for Business to Business or Business to Consumer transactions over the Web
  • Wireless Warehouse Management Module - Supporting Wireless Devices

Functional Characteristics of the IBS Retail/Distribution Management System include:

  • Multiple Company Support
  • On-line entry/update of Customer Orders
  • Entry/Maintenance of customer deposits
  • Item number assigned is designated as Brand, Product, Model (stock #) or Mill, Quality, Color, Width (for roll stock)
  • Immediate reflection of sales against inventory
  • Convenient unit of measure handling and conversion
  • Sales allowed from another store’s inventory
  • Handles sales tax, use tax, and nontaxable items
  • Individual or batch printing of orders and other sales tickets
  • Purchase order and Receipt processing
  • Quote processing
  • Physical Inventory processing allows ongoing daily activity
  • Purchase Order/Accounts Payable reconciliation
  • Extensive Sales History inquiries and reports
  • Salesman Commission Processing
  • Salesman Reports: sales, profit, commission

IBS SMARTrack

Functional Characteristics of SMARTrack are:

  • Time Management
  • Expense Management
  • Billing
  • Accounts Receivable
  • Client A/R Status Inquiries
  • Project Status Inquires
  • Project Reporting
  • Employee Productivity Reporting
  • Client and/or Project Profitability Reporting
  • Historical Information Retrieval
  • Mailing Label Processing
  • Multiple company support
  • Flexible billing
  • Comprehensive reports
  • Expandability
  • Accounts Receivable
  • Examination of account histories
  • Reference for bids, proposals
  • Four levels of security
  • Optional, integrated Accounts Payable, General Ledger and Payroll
  • Client support and warranty

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