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INCODE is pleased to announce our latest application, Human Resources Information System (HRIS). This module will be interfaced with the Payroll Module, Integrated Document Imaging and with the General Ledger for budgetary proposes. The design of this application includes five major modules which may be purchased separately, or in conjunction. These modules are:

  • Position Control
  • Applicant Tracking
  • Employee Tracking
  • COBRA Billing
  • Cafeteria Plan Administration

Position Control allows the city to define all positions, which exist, and then associate employees with those positions or classify the position as vacant. Included with this is support for job sharing, employee sharing and mass entry of positions (i.e.: entering eight maintenance positions at one time). This component is integrated with Payroll and the General Ledger Budgeting module.

Applicant Tracking enables the city to monitor an applicant throughout the application process. This component tracks interviews, drug testing, certifications and education levels among other things. When an applicant becomes an employee, the appropriate information is transferred to the Employee Tracking component. If an applicant is not employed, rejection notifications are generated through an interface with Microsoft Word.

Employee Tracking is the component which augments INCODE’s existing Payroll module, allowing the city to better monitor, FMLA leave, injuries, personnel actions performance reviews and other information. Personnel actions taken in the HRIS module will be set aside for approval by payroll prior to making the modification to the Payroll record.

COBRA Billing provides an automated method of billing for COBRA benefits being provided to former employees. This module maintains the transaction history and associated receivables from former employees.

Cafeteria Plan Administration will provide an automated method for cities to manage their own cafeteria plan. This module will track employee contributions and withdrawals from their individual plan accounts, and aid with year end processing.

All components will be interfaced with Microsoft Office applications including Word, Excel and Outlook. This interface will allow the City to generate letters and forms through Word Templates. HRIS will be e-mail enabled.

Related Products

The following software product lines are also offered by Incode: