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Departmental Purchasing provides a fast, automated process to create and manage purchasing from the initial Requisition through the Purchase Order’s final liquidation. The system includes an approval process which allows multiple departments to enter and approve their Requisitions, while maintaining the security of the final Purchase Order which is created seamlessly from the same screen, after final approval.


  • Prints purchase orders and purchase order registers
  • Interfaces with MicroFund
  • Provides online inquiry by vendor for requisitions and purchase orders
  • Maintains a record as items are received
  • Assigns purchase order numbers to requisitions
  • Allows for partial shipments and partial payments
  • Allows separate “ship to” and “bill to” addresses


  • Uses Inventory Item templates
  • Ability to store both complete and incomplete requisitions
  • Optional over-budget checking
  • Ability to view approval path and history
  • Ability to enter optional ordering and shipping information
  • Editable comment field
  • Automatic or manual assignment of requisition numbers
  • Ability to manually reprint requisitions
  • Ties Vendor Number and Line Item to Account Distribution
  • Infinite levels of approval allowed, only 1 level is required
  • Rejected can be reapproved without leaving this screen

Purchase Orders

  • Numbers can be assigned automatically or entered manually
  • PO can be deleted at any time prior to the GL account distribution
  • Allows for easy editing prior to distribution
  • Allows for printing of a single PO or by batch number
  • Ability to include electronic signatures
  • Adjustments allow a PO to be changed and redistributed at any time
  • Distribution sends the entries to the general ledger for posting and closes the PO batch
  • Provides the ability to liquidate and redistribute all or part of a distributed purchase order

Other Applications

The following applications are designed to work hand-in-hand with Departmental Purchasing:

"Departmental Purchasing" is part of the Spectrum line of products, developed by Harris Computer Systems.

Related Products

The following software product lines are also offered by Harris Computer Systems: