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By tracking your commitments to suppliers as they are made, you can accurately track your cash flow requirements and reduce the potential for disputes as supplier invoices are received. Prices quoted at the time of ordering can be compared with the supplier invoice and quantities received can be checked against the original order.

Key Features

Internet Enabled - Greentree is enabled for Internet deployment, out of the box, using its thin client technology. This allows remote offices or traveling executives to obtain secure access to the complete functionality of Greentree via an Internet Service Provider.

Fully Integrated Operation - The Purchase Orders module allows for the entry of orders for: Inventory items, General Ledger (i.e. non-stock) purchases, Fixed Assets purchases and Job-related expenses. Information is updated immediately to all other Greentree modules, ensuring your staff have up to date information on what orders have been entered, their expected delivery timeframes, and their status.

Purchase Orders is also fully integrated with Accounts Payable, which means as supplier invoices are entered, the relevant purchase order details can be updated directly onto the invoice without the need to re-key any details. This not only saves time, but also reduces the risk of error and allows variances between the purchase order and supplier invoice(s) to be highlighted.

Immediate Update - Stock is often received and on-sold to customers before the supplier’s invoice has been entered. Greentree provides the ability for stock to be received into your warehouse and made available for immediate resale, regardless of whether the supplier invoice has been received. This ensures you are able to on-ship stock to your customers quickly and accurately.

Standing Orders - Recurring or Standing Orders may be defined in the system and automatically processed as often as you require. This ensures regular orders to your suppliers are processed efficiently and without the risk of being overlooked.

Sub Modules

Linked Sales Orders - If the Sales Orders module is being used, purchase order lines may be linked directly to specific sales orders, allowing indent orders (i.e. where an item is not held in stock, but ordered from a supplier as required) to be effectively managed. Indent orders may be entered directly from within the Sales Order entry screen.

Import Costing Facility - Greentree’s Import Costing module allows additional costs such as freight, insurance or customs duty to be added to a shipment, which may include items from multiple purchase orders. These costs are then automatically apportioned across each of the items in a shipment to calculate an accurate landed cost for each item.

Additional costs may be from a number of different suppliers on different invoices and even in different currencies (if the foreign currency module is in use). This powerful facility provides an easy method of managing shipments from overseas suppliers, or shipments from local suppliers that may include full or partial supply of multiple purchase orders.

Serial and Lot Number Tracking - If the Serial and Lot Number module is being used, the relevant serial or lot numbers can be input as goods are receipted into Inventory.

Foreign Currency - If the Foreign Currency module is being used, orders can be entered for suppliers in foreign currencies. A fixed exchange rate may be used at time of purchase order entry (if a contract rate has been negotiated) or a rate entered at the time of processing the supplier invoice. Purchase Order forms may also be specially designed to suit your overseas suppliers; ensuring orders are understood and processed more effectively.

Other Applications

The following applications are designed to work hand-in-hand with Purchase Order:

"Purchase Order" is part of the Greentree line of products, developed by Greentree International.