Visual Grasp Base GL
General Ledger is the core module of the accounting system and Visual Grasp provides a robust general ledger. In addition to real-time accounting, this full feature module also allows for:
Multi-user and multi-currency
12 or 13 period accounting
Set up and manage recurring entries
Three years of historical data
All entries stamped with user and session ID for accountability
Post transactions to previous years
In addition to the features above, the GL module also includes MARIA© (Management and Report Intelligent Analyzer) which allows you to track and compare financial rations and viewing of up to the second financials.
Visual Grasp Base AP
Visual Grasp Accounting offers many features including a robust accounts payable module. Your users can create a specific supplier code with up to eight alphanumeric characters. After creating the customer code, you have lots of room to enter contact and address information for your suppliers.
Here are a few more features:
Up to nine A/P control accounts
See supplier performance
Up to 500 A/P terms
Print user defined A/P cheques
EFT payments and email payment advices to suppliers
All of these features work in conjunction with other modules in the Visual Grasp accounting software.
Visual Grasp Base AR
Tracking customer payments is vital for any company. Visual Grasp Accounting has created an accounts receivable module that allows you to track your customer contact information, outstanding invoices and A/R history.
In addition to the features above, the A/R module includes:
Up to 500 A/R terms
Calculate early payment discounts automatically
Customer transactions on-line all the time
Sales reporting by sales person
E-mail invoices to customers
Print A/R statements
With many more features, the A/R module includes functions that any business can use.
Next to your customers, your employees are the most important people to your business. Time to pay them and using the add-on payroll application, will make payroll processing day much easier.
Grasp Software offers three different payroll applications with the major difference is the number of employees each application can handle. There three applications are for companies up to 10 employees, up to 30 employees or you can purchase the payroll application that allows for unlimited employees.
All three offer the same functionality:
Set up pay level templates for easy rate changes
All Canadian provinces (except Quebec)
Up to 10,000 earning, deduction or accrual codes
Direct deposit to most Canadian banks
Password protection for limited staff access
Alimony or support
…and much more!
This add-on application to the Visual Grasp Accounting Software allows you to:
Track job work in progress
Create and track hold-backs
Track up to 1 million jobs
Create your own job cost codes and categories for easy grouping
Work in progress (WIP) management
Detail breakdown of costs on an invoice
Detailed analysis of transaction by supplier, job and contract
Visual Grasp Purchase Orders
Running your business without a purchasing program? Look no further than the Visual Grasp purchase order module. With full integration to the accounts payable, inventory and general ledger modules, you can use the purchase order module for purchasing stock items and non-stock suck as office supplies.
Additionally, the purchase order application allows:
Design your own purchase orders
Track items returned to the supplier for replacement or credit
Post an A/P invoice when goods are received
Generate a true landed cost
Track serial numbers
Identifies and tracks back orders
Historical cost tracking by supplier
Visual Grasp Time & Billing
Time and billing is critical for any professional services firm. Visual Grasp has realizes that not every company utilizes a Time and Billing module, which is why they have created it as an add-on application to their Visual Grasp Accounting Software.
The time and billing module allows users to set up various codes each posting to a GL account with specified tax calculation. Each user is defined by their role on a project (ie. technician or professional) allowing you to set up various billing sources. Log time with start and finish times, time adjustments, flat fee adjustments and work detail.
After logging the time, you will now need to invoice the customer. You bill out the time based on filters and print the invoice and time docket detail. Finally, print performance report by billing source (ie. technician or professional).
Visual Grasp Enhanced OE
What good is an accounting and inventory system without the ability to create sales orders? Your sales representatives and sales managers will have many tools at their disposal, once again, integrating the information with the general ledger, accounts receivable, inventory and purchasing. Check out some of the features of the order entry module:
Issue and track quotations
Reprint orders and invoices at any time
See selling price by customer
Alerts for insufficient inventory levels with back order tracking and historical lead time
Customer specific messages when entering an order
Emailing of invoices to customers
Visual Grasp Steel Manager
The Steel Manager module is an add-on application that is designed for companies buying and selling steel. This application requires the use of Visual Grasp Accounting Software.
If your company buys and sells steel, check out what features are available to make your life easier:
Unit of measure conversion; weight, piece, linear footage, area
Interfaces with sales orders for shop delegation and a Pick/Cut stage
Add cutting information directly on the sales order or on the Pick/Cut sheet
Allocate stock for cuts directly from the sales order screen
Visual Grasp Enhanced IC
Inventory control is easy with Visual Grasp. Here is a brief summary of some features you will find in the inventory control module:
Attach photos and graphic files to inventory items
Set Min/Max stock levels by location and season
Sales performance by sku
Create markup matrix for graduated default pricing based on most recent cost, average cost or historical highest cost
Unit of measure conversion
40-60 characters for description and a 16,000 character notepad for each item
Global price and cost changes
Track what customers are buying by product.
The inventory control module integrates with the general ledger and order entry modules for easy flow of data, avoiding duplicate entry of information.
If your business provides field service work such as repair services, then check out the Service Manager application. This tool is another add-on application to the Visual Grasp Accounting Software.
With this tool, you can schedule service calls for technicians. When a customer calls in for service, you will pull up the customer information, enter make, model, serial number and dealer information as well as note the issues the customer is having. At the same time, look you the warranty information to determine if the service call is covered under a warranty or the customer will need to be billed for the services.
After the issue is identified and noted, schedule the service call. Each day you can print out service tickets for each field technician. After the work is performed, the technician will note the actual work performed and provide the information back to the service department. From there, an invoice is created and up to three separate invoice recipients including the customer, warranty company and other third parties will be sent the same invoice or have it broken down by who is to pay what.
You will then go back into the Service Manager to close out the service call and enter notes regarding the call including work performed and any other additional and pertinent information.
Don’t know who your prospective clients are? Have you received a lead from another customer or acquaintance but don’t know what to do it the information? How about your current customer database? Have you marketed your business to them lately?
The Sales Assistant & Contact Software application interfaces with Visual Grasp Accounting Software for tracking of current and prospective clients helping you maintain current business and follow up on new opportunities.
Check out some of the things you can do with this application:
Maintain up to 10 contacts per client record
Ability to create over 16 million records
Create searchable filters to identify customers by city, name, etc
Create standard emails for campaigns and email in bulk directly from the software.
Track contact history by sales representative
GraspWEB provides a bridge between Visual Grasp Accounting Software and the internet. It is an add on module that allows Customers to log in to enter orders, RFQs, view inventory and more. You control what gets ported to the internet.
Other key features include:
You control the set up and design
Display selected inventory control
Customers requesting COD can be directed to a secure payment site of your choice
Remote entry for sales representatives for order entry and inventory control
Up date your customers and investors by entering news and product updates