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Typical purchasing systems automate little more than purchase order generation, one of the last activities in the purchasing cycle. The glovia.com - Vendor Quotes application extends the reach of automation to the beginning of the purchasing cycle by maintaining, tracking and reporting request-for-quote (RFQ) and vendor-quote information.

Vendor Quotes At-A-Glance

Request for Quote (RFQ) Entry

  • Optional–can generate RFQs or bypass RFQ process and enter vendor quotes directly
  • Quotes standard stock items, standard non-stock items, and non-standard items
  • Enables request of multiple prices based on quantity breaks quoted by vendor
  • Extensive text areas for comments
  • Generate RFQs for one or more suppliers or prospective suppliers

Vendor Quote Conversion to Purchase Order

  • All or selected parts of a vendor quote can be converted to a purchase order
  • Optionally close vendor quote when a purchase order is created
  • Optionally consume a purchase requisition during the conversion process
  • Create vendor information from prospective supplier data

RFQ Response Entry

  • Response entry generates vendor quote
  • Tracks no-bid information

Vendor Quote Entry

  • May be directly entered or result from an RFQ response
  • Quotes standard stock items, standard non-stock items, and non-standard items
  • Enables recording multiple prices based on quantity breaks quoted by supplier
  • Extensive text areas for comments
  • Generate quotes from suppliers and prospective suppliers

Standard Inquiries

  • RFQ
  • RFQ History
  • RFQ Status
  • RFQ By Item
  • RFQ History By Item
  • Vendor Quote
  • Vendor Quote History
  • Vendor Quote Status
  • Vendor Quotes By Item
  • Vendor Quote History By Item

Standard Reports

  • RFQ History
  • RFQ Status
  • RFQ Review
  • RFQ Status Codes
  • Vendor Quote History
  • Vendor Quote Status
  • Vendor Quote Review
  • Vendor Quote Status Codes
  • Vendor Quote Type
  • No-Bid Reason Codes
  • Vendor Quote Analyst