Payroll

Construction accounting can be complicated. For example, simply running payroll presents issues such as multiple unions, prevailing wage, and multi-state and local taxes. Our Payroll Module focuses on making your job easier. Its extensive features satisfy the requirements of all types and sizes of construction companies, regardless of complexity. Information automatically flows from the Payroll Module into both General Ledger and Job Costing. Labor hours, dollars, union fringes and benefits, and burden instantly update Job Costing.

TimecardGenie© Designer The Payroll Module supports unlimited methods for timecard entry through the TimecardGenie. Timecards can be designed to support multiple formats and layouts of data, including entering time by crew, job, employee or any combination of such. The system comes with four standard timecards which allow entry of hourly and salaried time by employee or job. These pre-defined timecards can be copied or modified. Protected fields are present on the timecards to prevent user error and determine your tab order for data entry.

Timecard Entry Depending on the nature of your daily and/or weekly labor reporting, you may use one or more timecard styles. The system is designed to minimize data entry by completing the timecard with default information specified during initial setup. Data can be overridden in any timecard. Various proofing reports are available to help ensure the accuracy of timecard data and computed payroll. Revisions are easily made.

Multiple Jobs, States, Localities In a single payroll run, an employee may work on any number of jobs in multiple states and localities. Payroll will allow for the crossing of union boundaries, variation of trade classifications and changing of pay rates and taxing authorities. The system will correctly compute all earnings, taxes, burden, union earnings, union fringes and union deductions.

Multiple Payrolls Any number of payrolls may be entered and run concurrently. These different payrolls can have different pay periods and any number may be run on a given day or week. For example, on Monday a company may run their weekly Ohio payroll; on Wednesday, their semi-monthly office payroll and their weekly Indiana payroll. The system will keep all data separate for the purposes of entering time, proofing, computing and printing checks.

Union Parameters Union earnings, fringes and deductions may be calculated based on hourly rates with or without overtime factors and percent of gross and fixed amounts. If applicable, taxable union fringes may be taken into account. Cross or split union logic is also addressed where an employee from one local union works in another local. The system can automatically determine the wage rate and how deductions and fringes will be calculated and to which union they will be applied. Reporting of union earnings, fringes and deductions meets the various demands of different unions.

Taxable Fringes The Payroll Module will manage union and non-union taxable fringes in accordance with IRS regulations. For example, an employee's company car may need to be counted as a taxable fringe. With the growing trend towards taxable fringes, this feature is quickly becoming essential.

Earning Types Payroll enables the definition of any number of earning types. Examples include regular pay, time and a half, double time, bonuses, premium time, sick pay, vacation pay, accrued vacation time, unpaid leave, reimbursable and non-reimbursable travel pay, and taxable fringes. Unusual overtime factors such as 1.75 or 2.245 may be defined.

Paycheck Sort Paychecks may be sorted by employee number, name or job. These three sort options facilitate the distribution of checks.

Prior Periods Payroll history reports may be run for prior periods and years. Although history reports are typically run for periods within a calendar year, the system allows cross calendar year boundaries. For example, you could request an employee job history report for an eighteen month period. The ability to cross calendar year boundaries in payroll is a powerful tool for both internal and external audits, and employee and job analysis.

Void Checks and Adjustments Payroll provides for efficient correction of payroll history and/or reversal of previous postings. Payroll adjustments and the voiding of checks are straightforward procedures and can be automatically completed by entering the original cash account and check number. A complete audit trail of all transactions is present within the system.

Minority Reporting Minority compliance reports have been designed to meet current governmental regulations. In addition to the typical state and federal formats, Payroll has the ability to extract data for most reports based on minority compliance. For example, a payroll job detail report could be supplied to support a previously submitted minority compliance report. The minority reporting feature meets the precise requirements of various government agencies and is a tremendous time saver.

Certified Payroll Certified payroll may be re-run for prior periods after the correction of errors or omissions. For example, if an employee were inadvertently excluded from a previously-run certified payroll, you could re-run the report at a later date. This feature works for both union and nonunion shops. In the case of non-union, an employer can pay fringes separately from the wages if desired, thus saving on overtime paid on fringes as well as workers' compensation.

W2s Magnetic W2s are available.

401K The Payroll Module has been designed to take into account the popular 401K retirement program. Taxable earnings are adjusted with appropriate deductions for the employee's share of 401K. The system can also handle the employer's matching portion of 401K programs. Reports and W2 forms accurately reflect the 401K data.

Workers' Compensation and Other Burdens In addition to tracking union fringes and the employer's share of FICA expense, you may define other burden expenses. Workers' compensation and liability insurance are two of the more common burdens defined. In addition, Payroll will allow you to determine FUTAand SUTAburden expenses up to the earning limits established by the federal and state governments.

Miscellaneous Deductions Any number of miscellaneous deductions can be defined within the system, including garnishments, employee loans, 401K, SEP and Section 125. An example is a court ordered garnishment. The system will automatically withhold the proper amount based on percent limitations imposed by the court. A Section 125 deduction will be FICA, state and federal exempt, while 401K and SEP will be federal and state exempt. An employee can have recurring deductions as well as just a one-time deduction.

General Ledger Allocations Payroll automatically allocates to the General Ledger based on various pre-defined rules. For example, the system can allocate a FICA expense into a payroll tax account or it could be distributed into different FICA expense accounts for different departments (such as field, yard and supervision). The system also automatically attaches the job number to all General Ledger expense transactions.

Payroll Reports Payroll provides numerous proofing reports which may be optionally run for any current or historical payroll. Generally, only a few would be required in a typical payroll run. These reports include:

• Timecard List
• Job Hours Proofing
• Employee/Job Hours
• Pre-Check Register
• Earnings Register
• FUTA/SUTA Register
• General Ledger Register
• Job Register
• Miscellaneous Deductions Register
• Tax Register
• Union Deductions/Fringes Register
• Workers' Compensation Register
• Check Register
• Earnings Detail
• Earnings and Deductions
• Federal Tax Withholding
• Federal Tax Earnings
• FICA
• FUTA
• Local Tax
• State Tax

Payroll History Reports Payroll reports may be run for any date range in any point in time. Historical data is never lost. In addition, reports may be sorted by employee number, name or run for a selected range of employees and/or jobs. Payroll reports include:

• Check Register
• Earnings Detail
• Earnings and Deductions
• Federal Tax Withholding
• Federal Tax Earnings
• FICA
• FUTA
• Local Tax
• State Tax
• State Unemployment
• Misc. Deduction History
• Union Deductions/Fringes
• Workers' Compensation
• 401K
• Minority Compliance
• Certified Payroll