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Often, the volume of billback income can be as great as the grocery store’s net profit. Realize the income potential of Billbacks by assuring that all deal monies that are available are accurately billed. The process eliminates human error, assuming the deals are entered correctly, and drastically reduces overhead by eliminating the labor-intensive manual tracking, calculation and invoicing.
Record transactions directly into the billback module when the buyer makes the deal. The system applies periodic wholesaler, POS and/or DSD product movement data to the applicable deals. It matches the product movement with the deal line items, calculates and produces an invoice to send to the supplier. The collection process is monitored through the Accounts Receivable function within the fully automated and integrated FMS Financial Suite of Applications.
FMS Billback Management module automates collection of monies earned through billback deals.
Addresses the most complex, and most common, types of deals by defining items, length of deal, and case allowance. Product movement is recorded and accumulated against the deal and invoices are generated as required.
Defines a date and billback amount associated with a cooperative ad and automatically generates an invoice when the ad placement is confirmed.
Similar to cooperative advertising except product movement is recorded and accumulated so that the billback income can be earned by store based on product volumes.
Creates an invoice based on a deal defining anticipated (or committed) product movement and later distributes billback income by store based on actual volumes.
Defines a guaranteed case cost so that any product, which is shipped at a higher cost, results in a billback for the difference.
A ‘dummy’ deal, which is used to provide a basis for accumulated product movement data. This type of deal does not automatically generate an invoice but is often used to provide historical data for future deal negotiation.
Record deals as they happen
Provides item validation during the deal to avoid entry errors that could result in transaction movement mismatches and subsequent under-billing.
Provides user definable classifications for access and reporting purposes.
Timesaver and accuracy feature to establish most commonly used deal characteristics as defaults.
The application will accept transaction data from any legitimate source, which provides for the following transaction captures:
Manual entry allows a simple correction capability to compensate for missed deals and/or for missed transaction data.
When the Invoice is generated, all corresponding GL data is automatically generated and posted.
Invoices are generated automatically with special payment features such as partial and autopay support. Open-item and balance forward customers are supported as well as many other features of interest to retail organizations. Deals are linked with corresponding AR and GL data so that a user can navigate seamlessly from one to the other.
FMS Financial Suite applications are all highly integrated which allows seamless on-line navigation between all modules. Reporting, lookup tables and data drill-downs are available throughout the application.
Each Add, Edit, Delete, Display or Special function is fully securable by user or user group to allow or deny access.