Accounts Payable

The Accounts Payable application is loaded with features to make your payables processing and tracking more simplistic and organized. This application uses a very specific and unique method of invoice identification for tracking vendor invoices. This method gives the system the ability to trace vendor activity by invoice, allowing you to generate payables reports for any date span at any time. This will then allow you to analyze your vendor payment history and establish better credits with your biggest vendors. The system will allow you to write-off old invoices at any time and automatically reverse the original distribution. If you desire you are able to charge the write-off to any account in your General Ledger. The system can be customized to give you the ability to produce purchase orders, track encumbrances, and integrate with your inventory. Some of the additional features of the system can be seen below:

• Maintain virtually an unlimited number of vendor accounts
• Enter vendor invoices and payments
• Enter invoices for one time or infrequent vendors without having to set up a separate account for the individual or company.
• You can display and review invoices in the system by vendor, invoice number, invoice date, due date, invoice amount, all invoices in reverse entry order, all unpaid invoices in entry order, or all past due invoices in entry order.
• The following reports can be displayed, exported or printed:
  • Vendor accounts by account code or name/description
  • Vendor account balances (Period and Current)
  • One or all vendor account activity between any two dates specified
  • Outstanding accounts payable reports for one or all vendors including:
    • Summary by account
    • Aging by account
    • Detail by account
    • Cash Requirements Report (Amounts due in 7 day increments)
  • Vendor remittance advices (invoices paid for any check)