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The Purchasing system in Encompix supports the purchasing of direct and indirect materials, MRO and services. Users of your choice will be able to approve requisitions; and material requisitions can be consolidated into a request for quotation (RFQ) and then easily converted into a purchase order (PO) based on the approvers response. Purchase orders can be created by entering the manually; or they can be created from Dependant Demand planning (DDP) which suggests purchases on a time basis. PO’s can be created to replenish stock or applied directly to projects pending completion.
If applied to a project the material goes directly to Work-In-Progress (WIP), the cost is then posted to the project as WIP or COGS. The purchasing application in Encompix also ranks vendor performance based on delivery, quality, and price for you. You can choose to have a PO line item received directly into inspection for quality verification; and if necessary, returned to the vendor. If you purchase your materials directly to the job, you can avoid the constraints of an item based inventory system, which requires received items to go into inventory, and then out of inventory. Hence, one of the major benefits of Encompix is that you don’t need to assign an item number.
If you do elect to use the item master and assign an item number to a purchased part, you are able to define a standard description, long description, units of measure conversions, preferred vendors, cross references and many other fields. Lot and serial tracking is available for both stock and non-stock items, multiple inventory locations, multiple cost types, cycle counting and physical inventory are all supported.
"Purchase" is part of the Encompix line of products, developed by Encompix.