Is EmpowerFinancials right for your business?

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EmpowerAP is a complete, easy to use information system covering the entire range of accounts payable operations.

With EmpowerAP, finance departments can manage their vendor, invoice, credit memo and check information more efficiently and with greater flexibility than ever before.

EmpowerAP offers you fully automated, paperless processing of invoices, giving you much tighter control over invoice entry, approval, retrieval, and payment processing. Flexible and easy to use, Empower-AP’s check processing makes it easy to schedule invoices for payment, calculate prompt payment discounts, and adjust or hold payments.

Checks are easily printed using laser forms or electronically distributed with our direct deposit/e-mail feature.

Gaining access to your payables information with EmpowerAP’s intuitive question and answer inquiry is fast and easy. By enabling you to quickly answer a wide variety of questions, EmpowerAP increases your organization’s creditability with vendors and internally enhances your ability to analyze your payables position.

EmpowerAP Features Check List

Invoices/Credit Memos

  • Enter invoice/credit memo information with fewer keystrokes using vendor defaults
  • Calculate the due date using either the vendor’s invoice date or the received date
  • Invoice batch totals for transactions and amount
  • Assign unapproved invoices to approvers for paperless online electronic approval
  • Assign different GL posting date than the vendor’s invoice date
  • Ability to allocate line items to multiple GL accounts
  • Ability to assign line items to a job/project account independent of the GL account
  • Automatically allocate taxes and/or freight expense to invoice lines
  • Calculates taxes for comparison with the vendor’s tax amount
  • Inter-company invoices
  • Assign hold payment status by vendor or invoice
  • Request a separate check for an invoice
  • Prevents paying the same invoice twice
  • Import invoices/credit memos from a text file
  • Create invoices by copying an existing invoice
  • Create credit memos by copying an invoice
  • Create credit memos by copying an existing credit memo
  • Apply credit memo to one or more invoices after creation
  • Reverse credit memo applications at any time
  • Credit memos left on account are automatically applied to open invoices before a check is created

Paperless Invoice Approvals

In addition to three-way matching and approval for users of the EmpowerPO system, EmpowerAP offers paperless online approval of invoices that did not have a PO issued.

  • Assign an approver to the invoice when entered
  • Approvers can sort/filter outstanding invoices by:
    • Vendor
    • Date
    • Amount
  • Approvers can review invoice header/item/GL distribution in detail before approving


Periodic Payment Runs

  • Control invoices selected by:
    • Due date
    • Discount lost date
    • Vendor
    • Business unit
  • Review payment proof online or send to your printer
  • Adjust invoices selected for payment prior to printing:
    • Adjust amount to pay
    • Remove an invoice
    • Change bank account
  • Ability to void all checks in a run

Check Printing - Pre-printed Stock

  • Print on custom pre-printed check stock
  • Complete restart if paper jams

Check Printing - Laser Checks

  • User designed check/stub format
  • Laser paper stock eliminates pin feeds


  • Record/print manual checks
  • Create and print single checks on demand
  • QuickCheck creates the check and the invoice in a single step

Additional Check Features

  • Check voids in the same or future GL period
  • Replace a damaged check with a new check
  • Record destroyed check numbers
  • Limit payment amounts by vendor

Bank Accounts

  • Unlimited number of bank accounts
  • Reconcile bank statements easily online:
  • Reconcile outstanding checks using keyboard/mouse
  • Reconcile by importing a file of transactions supplied by your bank
  • Enter interest and fees during reconciliation that are automatically posted to GL

Vendor Profiles

  • Character or numeric vendor IDs of up to 25 characters
  • Address and contact repositories eliminate duplication
  • Separate address/contact for buy from and pay to
  • Inter-company vendors
  • Mailing labels
  • Establish default values for:
    • Invoices/credit memos
    • Checks
    • 1099s


  • Complete library of standard reports including:
    • Detail/Summary Invoice/Credit Memo Batches
    • Check Register
    • Unreconciled Bank Register
    • Vendor Activity
    • Detail/Summary Aging
    • Detail/Summary Cash Requirements
      • Expense analysis by:
      • Vendor
      • Vendor class
      • Document class
      • Item group
  • Easily modify any standard library report or create additional reports using the underlying report writer
  • Database views enable novice users to create reports easily


  • Inquiries put information at your fingertips. EmpowerAP provides inquiries for:
    • Invoice payment status
    • Invoice items
    • Invoices/credit memos received since
    • What check paid an invoice
    • What invoices were paid by a check
    • Checks issued since
    • Vendor aging
    • Vendor activity
    • Vendor profile

1099 Processing

  • Capture the vendor’s federal/state ID
  • Update existing invoice 1099 classifications from the vendor’s current 1099 classification
  • Support for DBA names
  • Pre-printed forms
  • Electronic filing
  • Annual updates conform to IRS rules

Additional Features

  • Multiple companies
  • Multiple currencies with automatic gain/loss calculations
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 2000 or Windows95/98

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

Other Applications

The following applications are designed to work hand-in-hand with EmpowerAP:

"EmpowerAP" is part of the EmpowerFinancials line of products, developed by EmpowerFinancials.